Business Office Specialist

JPosition Reports to: Chief Financial Officer and Controller

Fundamental Objectives of this Position:

Under the supervision of the Chief Financial Officer and University Controller, the Business Office Specialist is responsible for general office support duties for the Business Office in a highly confidential manner. The Business Office Specialist will assist with a variety of tasks, including various accounting tasks, collection support, and purchasing duties.

Essential responsibilities of the position:

Duties include, but are not limited to:

· Provide administrative and business support to the CFO, including maintaining a calendar, travel arrangements, phone calls, facilitation of meetings with executive leadership and board members, reports, and agendas.

· Support other members of the team within the Office of Business Affairs.

· Oversee the front desk, answering telephone calls, filing, handling of mail and ordering office supplies.

· Hiring, scheduling, training, and supervising Business Office student workers.

· Track tenants and work with Human Resources to ensure collection of rent money for campus rental properties.

· Plan and coordinate events for departmental activities.

· Update the Business Affairs section of the website for content and forms.

· Prepare invoices for various parties.

· Assist in the completion of the annual Columbarium report.

· Assist in the completion land valuation renewals with the county auditor.

· Support the Controller as a loan coordinator for students with Perkins and university loans, including processing master promissory notes, preparing paid in full letters, and reporting as assigned.

· Complete credit disputes that are received from credit bureau(s).

· Work with various personnel to file and oversee the use of the University contract record-keeping system.

· Assist purchasing delegates across campus with purchasing policies or terms, place purchase order requests, including working with Accounts Payable to set-up new vendors and finalize payments to suppliers.

· Assist with the commercial purchasing card.

· Perform other duties as assigned.

Qualifications:

Knowledge, Skills, Abilities and Worker Characteristics:

Desirable attributes include excellent oral and written communication skills; interpersonal and organizational skills; exceptional customer service skills; ability and enthusiasm to learn new systems, techniques, and procedures; attention to detail and the importance of confidentiality. The ability to work independently and in a team environment is critical. Proficient skills in Microsoft Office are required.

Minimum Requirements:

High school diploma with at least three years of office experience, preferably in a related environment is desirable. This is a full-time hourly position.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. When requested, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

The University of Mount Union is an equal opportunity employer. The University prohibits discrimination on the basis of race, gender, gender identity or expression, sex, sexual orientation, religion, age, color, creed, national or ethnic origin, veteran status, marital or parental status, pregnancy, disability, or genetic information in student admissions, financial aid, educational or athletic programs, or employment as now or may hereafter be required by university policy and federal or state law.

This position is required to complete assigned University compliance training as communicated by the University.

Job Type: Contract

Pay: $1.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Weekends as needed

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Alliance, OH 44601 (Required)

Ability to Relocate:

• Alliance, OH 44601: Relocate before starting work (Required)

Work Location: In person