What are the responsibilities and job description for the Administrative and Communications Associate position at University of Nebraska at Omaha?
GENERAL REQUISITION INFORMATION
EEO Statement:
The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.
Job Title
Administrative and Communications Associate
Job Grade
AB13H
Division
Academic Affairs
College/Dept
College of Communication, Fine Arts & Media
Department
CFAM
Requisition Number
2025-00123
FTE (full-time equivalency)
1.0
Work Schedule
8-5 Monday - Friday
Does the position provide the opportunity to work Remotely/Telecommuting?
No remote/telecommute opportunity
Appointment Term
12- 12/12 months
Is this position essential personnel according to the inclement weather policy?
No
Pay Information
$43,000
Pay Schedule
Hourly
FLSA Designation
Non-Exempt
Position Summary
This position serves as the first point of contact for the Dean’s Office. The Administrative and Communications Associate provides administrative, clerical, business and communications support to the CFAM Dean, Associate Dean, Assistant Dean, Business Manager and Communications Specialist. Duties include reconciliation of purchasing cards, continuous maintenance of all confidential college academic personnel files; update of academic and college personnel worksheets; scanning and uploading payment documents to SharePoint; check and process Student Work/Work Study/GA paperwork and processes student mailings for awards, suspensions and probation, as well as Foundation donations for the Dean. Assists CFAM Dean’s Office with planning and hosting special events. This position facilitates the Mavcard activation system for WFAB students and faculty; and assists the Communication Specialist with proofreading; webpage updates and editing and maintaining the CFAM directory; along with creating and managing social media content and distributing marketing material.
Candidate must have excellent oral and written communication skills, demonstrate proficiency in computer programs (Microsoft Word, Excel, PowerPoint), and have experience updating websites and creating/managing social media content. Candidate should have existing knowledge OR the ability and willingness to learn UNO systems including SAP/Firefly/Concur/Ariba, Mavlink, and MavConnect. Candidate should have a strong attention to detail and exceptional organizational skills. Must be able to use discretion, confidentiality and professionalism when handling confidential information.
Candidate must have excellent oral and written communication skills, demonstrate proficiency in computer programs (Microsoft Word, Excel, PowerPoint), and have experience updating websites and creating/managing social media content. Candidate should have existing knowledge OR the ability and willingness to learn UNO systems including SAP/Firefly/Concur/Ariba, Mavlink, and MavConnect. Candidate should have a strong attention to detail and exceptional organizational skills. Must be able to use discretion, confidentiality and professionalism when handling confidential information.
Job Duties
Responsibility Area:
Cards, Files, and Documents/Paperwork
Duties:
Reconciliation of purchasing cards; facilitate Mavcard activation system for WFAB students and faculty; maintain confidential academic personnel files; scan and upload documents and process student worker/work study/GA paperwork.
Percentage Of Time
45
Essential Function:
Yes
Responsibility Area:
Communications and Marketing
Duties:
Assist Communications Specialist with proofreading; webpage updates and editing; and maintaining the CFAM directory. Create and manage social media content and create and distribute college marketing material.
Percentage Of Time
40
Essential Function:
Yes
Responsibility Area:
Dean's Office, Foundation, and Faculty Senate
Duties:
Process dean’s list and suspension/probationary student letters; assists CFAM Dean’s office with planning and hosting special events; process Foundation donations letters; assist with Faculty Senate nomination process; and formal/distribute Foundation donation acknowledgements and update college faculty worksheets.
Percentage Of Time
10
Essential Function:
Yes
Responsibility Area:
Office Operations
Duties:
Track and order office supplies; direct incoming calls and walk-up students/faculty/guests to appropriate area and manage calendar for CFAM Conference Room.
Percentage Of Time
5
Essential Function:
Yes
Required and Preferred Qualifications
Required Education
High school diploma or equivalent
Required Experience
- At least two years of office/administrative support experience.
- Proficiency with Microsoft Office; experience updating websites and creating/managing social media content.
- Previous experience working in an office, business office, or university office setting.
- Proficiency in, or ability and willingness to learn, UNO systems including SAP/Firefly/Concur/Ariba.
Required License/Certification
NA
Required Additional Qualifications:
NA
Preferred Education
Some college and/or Bachelor’s degree.
Preferred Experience
Experience in a university office setting.
Preferred License/Certification
NA
Preferred Additional Qualifications:
NA
Compliance Requirements
Credit Check
No
Motor Vehicle Licensing Validity Check
No
Pre-employment Physical Request and Assessment
No
Drug Screen
No
Salary : $43,000
