What are the responsibilities and job description for the Grants Coordinator I position at University of Nebraska at Omaha?
GENERAL REQUISITION INFORMATION
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Job Title
Grants Coordinator I
Job Grade
AB16S
Division
Academic Affairs
College/Dept
Office of Research & Creative Activity
Department
ORCA
Requisition Number
2024-00369
FTE (full-time equivalency)
100.00
Work Schedule
Monday to Friday, 8:00 am to 5:00 pm
Does the position provide the opportunity to work Remotely/Telecommuting?
Yes – partial remote/telecommute opportunity
Appointment Term
12- 12/12 months
Is this position essential personnel according to the inclement weather policy?
No
Pay Information
52,000 - 60,000
Pay Schedule
Annually
FLSA Designation
Exempt
Position Summary
The Grants Coordinator I is responsible for providing customer-focused support to investigators seeking external funding. Primary responsibility includes all aspects of facilitating review and submission for externally funded projects to support research, creative activity, instruction, and public service activities – including creating comprehensive, compliant, and consistent budgets, interpreting sponsor guidelines for proposal submissions; reviewing routine/complex proposals for compliance with applicable regulations and policies; utilizes multiple sponsor and internal electronic systems and websites; resolves complex issues independently. Secondary responsibilities include reviewing awards for acceptance; ensures research compliance issues are addressed; facilitates sponsor changes to awards; and other non-financial transactions.
Professional communication, collaboration, and high-level problem-solving skills are essential to the success of this position. The successful candidate will interact effectively and expeditiously with all levels of university faculty, staff, students, and external sponsors, maintaining the highest standards of integrity and ethics. S/he will work efficiently in a high-stress, fast-paced work environment that is deadline driven.
Job Duties
Responsibility Area:
Proposal Review and Submission
Duties:
- Serve as lead/primary contact for Colleges and Units in all pre-award procedures.
- Develop proposal budgets.
- Review and approve proposals prior to submission:
- Assist faculty, administrators and staff in interpretation and clarification of sponsor guidelines.
- Advise on required sponsor forms, assurances, and certifications.
- Compilation of and review of proposal components for accuracy, consistency, and compliance with applicable laws, University and NE state regulations, and sponsor regulations.
- Track and ensure completion of internal approvals of proposals, prior to submission.
- Aid in the application process:
- Initiation of required proposal submission portals.
- Maintain proficiency with the many electronic proposal submission and award software packages.
- Maintain accurate documentation files
Percentage Of Time
75
Essential Function:
Yes
Responsibility Area:
Award Review and Acceptance
Duties:
- Compile and respond to sponsor requests for prior to official award execution.
- Reviews and accepts basic agreements from federal and non-federal sponsors.
- Serves as the University liaison to sponsor representatives to gather or provide information and reconcile issues pertaining to basic agreements.
- Interprets, explains, and applies rules, regulations, and policies to award terms and conditions.
Percentage Of Time
10
Essential Function:
Yes
Responsibility Area:
Post-Award
Duties:
- Process non-financial, post-award actions such as no cost extensions, re-budget requests, etc.
- Provide consultation on other post awards actions.
- Assist Grants Accounting in preparing/creating budgets for forecasting and rebudget approval.
Percentage Of Time
10
Essential Function:
Yes
Responsibility Area:
Administrative
Duties:
Follows federal, state, and university compliance issues such as responsible conduct of research, conflict of interest, export controls, etc.
Percentage Of Time
5
Essential Function:
Yes
Required and Preferred Qualifications
Required Education
Bachelor’s degree.
Required Experience
Knowledge of budget preparation, internet search techniques, Microsoft Excel, Word, and PowerPoint software.
May consider an equivalent combination of education and experience.
May consider an equivalent combination of education and experience.
Required License/Certification
N/A
Required Additional Qualifications:
N/A
Preferred Education
Bachelor’s degree.
Preferred Experience
Familiarity with submission requirements and agreement terms and conditions. Previous experience in a Sponsored Programs or University setting.
Preferred License/Certification
N/A
Preferred Additional Qualifications:
N/A
Compliance Requirements
Credit Check
No
Motor Vehicle Licensing Validity Check
No
Pre-employment Physical Request and Assessment
No
Drug Screen
No
