What are the responsibilities and job description for the Administrative Coordinator - req# 31823 position at University of New Mexico?
Administrative Coordinator
| Requisition ID | req31823 |
|---|---|
| Working Title | Administrative Coordinator |
| Position Grade | 10 |
| Position Summary | UNM Health and Health SciencesMarketing &Communications (UNMHHS MarCom) has an exciting opportunity foran Administrative Coordinator to join our growing team. As a member of the UNM Healthand Health Sciences Marketing & Communications Team, this position willplay an integral role in assisting with the department administration andoperations. We are looking for someone whohas experience with performing and coordinating a variety of administrative,fiscal, and support activities for a large department; and serving as a liaisonfor internal and external constituents to communicate and oversee thecompletion of department projects, daily tasks, and/or events. This position will play anactive role in working with the Senior Business Manager to: - Provide confidentialadministrative support for the Senior Business Manager, Marketing Director, and Communications Director. - Assist with department anduniversity inquires and problem solving. - Assist with the maintenanceof department inventory and office space. - Schedule and organizedepartment meetings and events, and assist with facilitation. - Create departmentprocurement, reconciliation, and travel documents; which includes orderingsupplies, making travel arrangements, reconciling fiscal documents, andprocessing reimbursements. This role requires stronginterpersonal skills and extraordinary competency in verbal and writtencommunication. This position requires flexibility and excellent prioritizationskills; one who performs well with minimal supervision with the ability tothrive and problem solve with competing deadlines, in a fast-paced,multi-tasked environment. A successful candidate will be a relationship builderwho is passionate about the organization's mission. See the Position Description for additional information. |
| Conditions of Employment |
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| Minimum Qualifications | High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. |
| Preferred Qualifications | - Outstanding writing and interpersonalcommunications skills. - The ability to work in a face-paced,multi-tasked environment. - The ability to adapt and adjustdaily tasks, as needed, which require excellent time management skills. - A minimum of 5 years of experiencedirectly related to the duties specified above. - Extensive knowledge in AdobeAcrobat, Microsoft Excel, Microsoft Outlook, Microsoft Word, and MicrosoftPowerPoint. - Prior UNM experience. - A cover letter thatspecifically tells us how your background and experience align with the requirements,qualifications, and responsibilities of the position. |
| Additional Requirements | |
| Campus | Health Sciences Center (HSC) - Albuquerque, NM |
| Department | HSC Communications (773A) |
| Employment Type | Staff |
| Staff Type | Regular - Full-Time |
| Term End Date | |
| Status | Non-Exempt |
| Pay | Hourly: $18.81 - $25.56 |
| Benefits Eligible | This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. |
| ERB Statement | As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. |
| Background Check Required | Yes |
| For Best Consideration Date | 1/2/2025 |
| Eligible for Remote Work | Yes |
| Eligible for Remote Work Statement | This position may be eligible for a hybrid work schedule |
| Application Instructions | Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application. Please upload a current cover letter, resume and three professional references. |
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff. | |
Salary : $19 - $26
