Contract & Grant Accounting: Administrative Coordinator - req# 32149

The University of New Mexico, Office of the University Controller, also known as Financial Services, located on Main Campus is responsible for all central accounting functions for the University.

It is the responsibility of the Controller's Office aka Financial Services to ensure compliance with all financial policies, rules, and regulations adopted by the University or imposed by external agencies, including state and federal audit requirements, following generally accepted accounting practices. Additionally, the Controller's Office oversees the maintenance of the official financial records of the University.

Within Financial Services is The Contract and Grant Accounting (CGA) department which has an exciting opportunity for an Administrative Coordinator!

CGA’s mission is to provide professional expertise and quality customer service to the UNM community on externally sponsored funding. Our department interprets and implements UNM policies related to contracts and grants as well as reviews and interprets policies of outside private and governmental funding agencies. We also oversee the invoicing and revenue collection process for the funding.

Join Our Team and Make an Impact!
We’re on the lookout for a collaborative and enthusiastic individual eager to dive into the exciting world of supporting UNM’s research and sponsored projects. If you thrive in a team environment, love learning new skills, and are ready to contribute to meaningful initiatives, we invite you to apply.

What We’re Seeking!
The ideal candidate is a proactive self-starter with exceptional interpersonal skills and outstanding organizational abilities. This individual will juggle multiple priorities, complete projects on time, and maintain a keen eye for detail. The individual selected should have strong verbal and written communication skills, a commitment to excellent customer service, flexibility, and the ability to work independently are essential skills for success in this role.

Key Responsibilities:

• Provide vital administrative support, including welcoming customers, managing our main email account, handle purchases, arrange travel, submit, and follow up on IT tickets, and sending out correspondence
• Maintain the department's equipment log to ensure everything runs smoothly.
• Assist with general HR functions, such as onboarding new team members and serving as a source for information
• Manage the daily check log for incoming payments, ensuring compliance with UNM policies, procedures, and processes
• Assist with basic Chrome River approvals to streamline processes
• Supervise and mentor student employees ensuring tasks are completed promptly and accurately
• Oversee electronic file retention, keeping records up-to-date and organized
• Coordinate the verification of Principal Investigator Financial Responsibility statements on sponsored awards
• Support award closeouts and help with coordination efforts
• Assist team members with various other duties as needed/assigned

If this sounds like you and you’re ready to step into a role where your contributions will support groundbreaking research and projects at UNM, we invite you to apply.

UNM is one of the top employers in New Mexico and offers great benefits including medical & dental insurance, flexible spending accounts, discounts for sporting and other events, retirement plans, as well as generous leave allowances including paid parental leave. UNM has been given the top Platinum standing with the Family Friendly New Mexico organization for our family friendly policies.

Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications.

This position is in-person and onsite Monday - Friday, 8am-5pm.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferences should be supported in the resume.

• Experience providing excellent customer service
• Experience in being flexible and adaptable to sudden change
• Experience in coordinating multiple projects at one time
• Experience in supervision or leading a team
• Effective time management skills to prioritize multiple ongoing work tasks to meet deadlines
• Experience communicating effectively at different levels of organization, both verbally and in writing
• Experience in MS Outlook, Word, and Excel
• Ability to learn, understand, and apply University policies

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.