What are the responsibilities and job description for the Faculty Services Rep position at University of New Mexico?
The UNM School of Law Administration and Human Resources team seeks a highly motivated, detailed, and organized Faculty Services Rep to join our team. This position reports to the Assistant Dean for Law School Administration and HR and serves a vital role in our HR administration and faculty on-boarding. The ideal candidate will possess a true commitment to excellent customer service and will excel at managing multiple competing deadlines and responsibilities, closely tracking the status of requests and HR transactions, and taking initiative to resolve process complications and delays.
Main duties include: Oversees and coordinates administrative aspects of faculty contract processing, including full-time and temporary part-time faculty hires; generates new and revised faculty contracts, salary increase forms, and SACs/special compensation and summer research payment forms; processes requests for sabbatical and leave. Takes direction from, and provides administrative support to, the Law School Dean regarding faculty hiring, promotion and tenure actions, faculty committee work, and faculty annual reviews. Generates reports as requested and maintains departmental faculty personnel records and databases. Coordinates components of new Law School faculty orientation. Serves as a liaison to new faculty and provides information on insurance, retirement, and other UNM benefits. Provides guidance to faculty and administrative staff on faculty hiring and faculty payment processes. May provide back-up for payroll processing and Law School staff and student employee HR transactions.
See the Position Description for additional information.
High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
- Experience providing high-quality customer service in an academic setting
- Experience processing faculty and post-doctoral fellow hiring in UNMJobs
- Experience processing faculty and post-doctoral fellow payroll documents in Banner
- Experience working with sensitive information and the ability to maintain strict confidentiality
- Experience managing and organizing multiple projects/tasks which require follow-up, in a busy environment with multiple competing deadlines
- Knowledge of UNM HR policies and procedures, including OEO faculty search guidelines
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
- Strong records maintenance and organizational skills.
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Cover letter describing relevant professional experience, resume, and 3 supervisory references.Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
Salary : $3,657 - $4,902
