What are the responsibilities and job description for the Program Coordinator position at University of North Carolina at Chapel Hill?
Posting Information
Department
Chancellors Science Scholars-302204
Career Area
Student Services
Posting Open Date
04/10/2025
Application Deadline
04/30/2025
Open Until Filled
No
Position Type
Permanent Staff (EHRA NF)
Working Title
Program Coordinator
Appointment Type
EHRA Non-Faculty
Position Number
20007741
Vacancy ID
NF0009084
Full Time/Part Time
Full-Time Permanent
FTE
1
Hours per week
40
Position Location
North Carolina, US
Hiring Range
$47,900 - $70,000
Proposed Start Date
06/01/2025
Position Information
Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The Chancellor’s Science Scholars Program encourages talented students to explore their STEM interests at a world-class research university, while engaging them in a small community filled with collaboration and inspiration. Along the way, they strengthen the critical skills needed to become the next generation of leaders in science and technology fields and build a lasting network of support.
Position Summary
This position is located in the Chancellors Science Scholars Program within the College of Arts and Sciences. The Program Coordinator will coordinate retention, undergraduate research, and graduate placement initiatives for junior and senior UNC-CH Chancellor’s Science Scholars. The Coordinator will help the students develop the skills needed to excel in STEM majors at UNC and to move into top MD/PhD programs. The Coordinator is responsible for monitoring the success of the students and also for identifying any potential issues, working collaboratively with the Office of Admissions, the Graduate School, and UNC Career Services as well as with the CSS leadership group and other departments as needed.
Responsibilities include:
Responsibilities include:
- Providing academic and career advising, and identifying internships, graduate programs and job opportunities.
- Working with the leadership group to monitor students’ academic and research progress, and design and implement intervention strategies for students who need help in academic performance.
- Mentoring students through summer internship application process and grant writing, connect students with faculty mentors and outside internships or summer research opportunities, and prepare students for transitioning into PhD or MD/PhD programs.
- Working with the leadership group to design and lead team building, group dynamics, and collaboration skills programs.
- Coordinating a peer-mentoring program with first- and second-year students.
- Leading a professional development course for students and additional programming throughout the academic term.
- Serving as an advocate and liaison for scholars with various university departments and outside organizations.
- Planning and coordinating Summer EXCELERATOR (our summer transition program) for first year students. Has equal responsibility with other program coordinators.
- Supervising residential staff (Residential Program Assistants) during the Summer EXCELERATOR program.
- Work with other program staff, Executive Director, Registrar’s Office, and faculty to coordinate course requests and priority registration.
- Coordinate with the Office of Student Conduct and report to program leadership for making decisions about student eligibility to participate in the program.
Minimum Education and Experience Requirements
Relevant post-Baccalaureate degree required (or foreign degree equivalent); for candidates demonstrating comparable independent educational or instructional activities associated with the delivery and/or management of student support functions, will accept a relevant Bachelor’s degree (or foreign degree equivalent) and at least 1 year of relevant experience in substitution.
Required Qualifications, Competencies, and Experience
Two (2) years of managing research projects (mentoring) of undergraduate and graduate students; or
Two (2) years of experience managing undergraduate academic programs for minority students; or
Two (2) years of experience with managing or developing outreach programs for minority students; or
A combination of the above experiences that total 4 years.
Knowledge of:
Two (2) years of experience managing undergraduate academic programs for minority students; or
Two (2) years of experience with managing or developing outreach programs for minority students; or
A combination of the above experiences that total 4 years.
Knowledge of:
- University application and enrollment procedures
- Graduate admissions procedures and testing requirements
- University provided student services
- Office software products, presentations, and basic statistical methods
- Researching and finding appropriate internship
- Pertinent federal, state and local laws and regulations related to grant processes
- Record-keeping and report preparation methods and tools
- Principles of providing work direction and guidance to others
Ability to:
- Work in a collaborative team environment working with faculty, staff, and administrators, taking advantage of their expertise, experience, knowledge, connections, and stature
- Motivate Scholars and hold them accountable to program goals
- Participate in development of the CSS program with the Program Committee
- Provide timely information to individuals and groups as requested
- Apply the policies and procedures of the university and the grant project initiatives
- Maintain records and prepare required reports
- Prepare and administer expenditure projections and alternatives
- Communicate effectively both orally and in writing
- Establish and maintain cooperative and effective working relationships with others
- Interface in a professional manner with outside agencies, universities and businesses
- Collaborate with university personnel and key project staff to track program effectiveness based on milestones for student success
Preferred Qualifications, Competencies, and Experience
Preference will be given to individuals holding a graduate degree in a STEM field.
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.
Salary : $47,900 - $70,000
