What are the responsibilities and job description for the Project Coordinator position at University of North Carolina Charlotte?

Project Coordinator

Please see Special Instructions for more details.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your resume reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.

Position Information

General Information

Position Number	004264
Vacancy Open to	All Candidates
Working Title	Project Coordinator
Position Designation	EHRA Non-Faculty
Employment Type	Permanent - Full-time
Months per Year	12
Work Schedule	8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours, as necessary.
Hours per week	40
FLSA Status	Exempt
Division	University Advancement
Department	Constituent Relations (Adm)
Work Location	Foundation Building
Salary Range	$54,249 - $57,295
Primary Purpose of Department	The Office of External Relations and Partnerships includes the offices of Constituent Relations and Economic Development. The department is responsible for fostering, supporting, and expanding the University's relationships with the federal, state, regional, and local government officials and agencies, as well as with the business and corporate community, strengthening the University in its mission to deliver on its promise as the region's premier urban research university.
Primary Purpose of Position	This position is the project coordinator for the Department of Constituent Relations. Primary purpose is to provide support to the entire department including administrative and budgetary duties, manage and assist in executing multiple executive level projects, special events and complex high profile meetings. This position is also the executive assistant to the Special Assistant to the Chancellor for External Relations & Partnerships, a member of the Chancellor's Cabinet.
Summary of Position Responsibilities	Provides day-to-day coordination and administrative support to the team including: tracking and reporting on projects; coordinating and distributing communications and other materials; preparing, editing, and maintaining reports and meeting notes as requested; scheduling, coordinating and preparing materials for in-person and virtual meetings, conference calls, and events. Work with the department to establish internal project management procedures and policies. Coordinate and execute events with high profile internal and external constituents. Manage and coordinate multiple calendars including schedule meetings and appointments with internal and external leaders. Make travel arrangements involving high ranking external public and corporate officials and internal Chancellor and Cabinet level officials. Manage departmental budget. Direct access to, or responsibility for, cash and credit card information, University property disbursements or receipts, and extensive authority for committing the financial resources of the University. Manage contact information with updating records and tracking communications. Direct responsibility for secure handling of sensitive and/or confidential information. Completes various other administrative tasks as assigned.
Minimum Education/Experience	Bachelor's degree from an accredited institution. Three to five years of project coordination and administrative experience, preferably in a high volume office.
Preferred Education, Knowledge, Skills and Experience	Project management experience. Experience in reconciling budgets. Proficiency in Microsoft and Google Workspace. Experience in government and governing body protocol. Excellent communication skills including editing and drafting of communications. High attention to detail. Ability to independently manage multiple projects and deadlines. Strong interpersonal skills, warm personal style, and a customer-service orientation. Ability to manage sensitive and confidential information. Salesforce or other CRM system experience is preferred.
Necessary Certifications/Licenses
Preferred Certifications/Licenses
Special Notes to Applicants	UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/ The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report. The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your resume reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.*
Posting Open Date	03/12/2025
Posting Close Date	04/04/2025
Open Until Filled	No
Proposed Hire Date
If time-limited please indicate appointment end date
Contact Information

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?
(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents

The University of North Carolina at Charlotte is an Affirmative Action/Equal Opportunity employer and an ADVANCE Institution that strives to create an academic climate in which the dignity of all individuals is respected and maintained. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, gender identity or sexual orientation.

Salary : $54,249 - $57,295

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