Executive Assistant

Full-time

The University of North Carolina School of the Arts, located in Winston-Salem (“The City of the Arts”), was the first state-supported, residential school of its kind in the nation. Established by the N.C. General Assembly in 1963, NCSA opened in Winston-Salem in 1965 and became part of the University of North Carolina system in 1972. More than 1,100 students from middle school through graduate school train for careers in the arts in five professional schools: Dance, Design and Production (including a Visual Arts Program), Drama, Filmmaking, and Music. The University of North Carolina School of the Arts is the state’s only public arts conservatory, dedicated entirely to the professional training of talented students in the performing, visual and moving image arts. The chancellor, deans, and faculty work with students in a residential setting to create an educational community that.is intimate, demanding, and performance centered. Learning .is enriched by access to an academic program responsive to a conservatory· curriculum. Founded to be both an educational institution and a resource enhancing the cultural life of the state of North Carolina and the Southeast, UNCSA offers numerous public performances, on- and off- campus, aswell as community education in the arts.

The Chancellor of the University of NC School of the Arts is the chief administrator for the campus, overseeing all aspects of its business, including academics, finance, advancement, human resources and student affairs.

Under the direction of the Chancellor and with guidance from the Chief of Staff, the Executive Assistant to the Chancellor is the principal contact for administrators, faculty, staff, and students, as well as the System office President and staff, Board of Governors (BOG), and the Board of Trustees. This position regularly interfaces with legislators, parents, community members/groups, and vendors who are contracted to do work for UNCSA and at the Chancellor’s residence. The Executive Assistant drafts and edits correspondence, memos, and emails. This position facilitates regularly-recurring and specially-requested meetings with both on- and off-campus stakeholders. The Executive Assistant secures meeting locations and works with departments on campus for set-up requirements and catering. They handle all of the budget and financial responsibilities for both the state and Foundation accounts, including check requests, reimbursements, purchase orders, budget transfers, receiving, and purchase-card responsibilities. The Executive Assistant also books travel accommodations for quarterly BOG and donor cultivation trips; plans multiple entertainment events at the Chancellor’s residence; co-manages the capital improvement projects at the off-site residence; coordinates Commencement speaker itineraries and visits to campus; serves as staff person for Administration/Dean employment search committees.

Monday – Friday
8:00 am – 5:00 pm
Availability to work in the evenings and on weekends as required.

The Executive Assistant of the Chancellor’s Office duties shall include, but are not limited to, the following:
OFFICE MANAGEMENT: Coordinating and managing the Chancellor’s calendar and supporting daily activities; coordinating complex schedules, meetings and logistics; providing primary reception for the Chancellor’s Office; answering phones, referring calls, distributing mail and maintaining filing systems; processing check requests and purchases for items needed by the Chancellor’s Office; managing Chancellor’s budget /office accounts and keeping detailed records of transactions; maintaining Chancellor’s Office (supplies and equipment), running errands as needed.(All of these functions are essential and primary to this position)
CORRESPONDENCE AND COMMUNICATION: Communicating on behalf of the Chancellor as requested; providing support for various mailings; assisting with communication with donors, Boards, staff, General Administration and the community; establishing and maintaining strong relationships with staff in other offices, as well as supporting other administrative functions as needed; prepare and process correspondence for the Chancellor.
EVENT- PLANNING AND LOGISTICAL SUPPORT: Coordinating event planning for events hosted by the Chancellor’s Office; coordinating maintenance for the Chancellor’s Residence; coordinating all travel arrangements for the Chancellor and guests of the Chancellor’s Office(All of these functions are essential and primary to this position).

Four years experience serving upper level administration; Bachelor’s degree or equivalent professional experience; Comprehensive knowledge and experience using the Microsoft Office Suite, and ability to learn numerous technology service platforms. Availability to work in the evenings and on weekends, as required.

Knowledge of ChromeRiver/Emburse Enterprise, ESM Solutions, Banner
Ability to lift and move 40 pounds
Project management experience
Knowledge of performing arts production and university administration is helpful

E2 16.00 12 Month

Comfort working in a fast paced environment, detail oriented, MS Office Skills, internet and research skills. Positive attitude, highly organized working style, tactful and diplomatic demeanor required. Must produce excellent work with minimal supervision and be consistently proactive and highly productive. Commitment to continued skill building in order to best serve the needs of the Chancellor’s Office.

03/21/2025

04/04/2025

No

Commensurate with education and experience

This is an EHRA non-faculty position. PLEASE NOTE: A criminal background check will be conducted on candidate finalist prior to the offer of employment. Resumes WILL NOT be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations WILL result in your application being rejected for the vacancy and you will not be considered for the position. Other materials may be requested at a later time. Applications will be treated confidentially until the final stages of the search process. Salary will be commensurate with experience.

The University of North Carolina School of the Arts is an equal opportunity and affirmative action employer and all qualified applicants are welcome to apply without regard to age, color, disability, gender, gender identity, gender expression, genetic information, national origin, race, religion, sex, sexual orientation, National Guard, or veteran status.

EEO Contact Information
Applicants needing assistance with the application process are asked to contact: suttonar@uncsa.edu