What are the responsibilities and job description for the Administrative Assistant, Office of the Dean (TEMPORARY) position at University of Notre Dame?
Job Description
The School of Architecture is hiring an Administrative Assistant to work in the Office of the Dean on a temporary basis.
In this position, you will provide essential administrative support to the Dean of the School of Architecture, as well as the Academic Affairs & Administration Program Director. This role requires the utmost in discretion, as well as managing various responsibilities in an ever-changing, fast paced environment.
Primary Duties And Responsibilities Will Include
Administrative support to the Dean
Special Instructions to Applicants
Department Dean's Offc-School of Architecture (42000)
Department Website architecture.nd.edu
Family / Sub-Family General Admin / Business Processes
Career Stream/Level Temporary
FLSA Status T1 - Non-exempt Temp/On-call Hourly
The School of Architecture is hiring an Administrative Assistant to work in the Office of the Dean on a temporary basis.
In this position, you will provide essential administrative support to the Dean of the School of Architecture, as well as the Academic Affairs & Administration Program Director. This role requires the utmost in discretion, as well as managing various responsibilities in an ever-changing, fast paced environment.
Primary Duties And Responsibilities Will Include
Administrative support to the Dean
- Oversight of the Dean’s Google calendar.
- Coordination of the Dean’s travel (transportation and lodgings) and creation of travel itineraries for guests of the Dean.
- Collection of receipts and processing of expense reports.
- Written communications to include the drafting of correspondences, faculty meeting minutes, and other documents as needed.
- Answering the Dean’s phone and taking messages.
- Support the Program Director in the faculty tenure and reappointment process within the School, including drafting emails and agendas, as well as scheduling meetings.
- Reserve rooms for interviews and presentations, working closely with IT to set up recording and Zoom components as necessary.
- 3 years of administrative assistant experience
- Professional and welcoming demeanor
- Excellent grammar, punctuation, and spelling skills
- Collaborative team player with a willingness to assist others
- Proficiency in Concur, Google Suite, Word, Excel, PowerPoint, and Adobe Acrobat
- Highly organized with attention to detail and accuracy
Special Instructions to Applicants
Department Dean's Offc-School of Architecture (42000)
Department Website architecture.nd.edu
Family / Sub-Family General Admin / Business Processes
Career Stream/Level Temporary
FLSA Status T1 - Non-exempt Temp/On-call Hourly
