What are the responsibilities and job description for the Motor Pool Office Specialist position at University of Oregon Lundquist College of Business?
Department: Transportation Services
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $17.59 - $25.74 per hour
FTE: 1.0
Review of Applications Begins
May 1, 2025; open until filled
Special Instructions to Applicants
To be considered for this position, submit a complete application that includes an online application, resume, and cover letter addressing how you meet the minimum and preferred qualifications, and describe any transferable skills you may have.
Department Summary
Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university’s many departments, providing key resources to employees, and keeping campus safe, clean, accessible and beautiful.
Established in 2012, the Transportation Services Department is an auxiliary unit within Finance and Administration whose goal is to provide customer-oriented sustainable transportation and parking programs and services to students, employees, and visitors to the University of Oregon. Transportation Services covers its expenses and operations through revenue generation, largely through permit sales, meter revenue, events, and citations. The unit’s annual budget is approximately $2 million. Transportation Services maintains more than 3,800 parking spaces on or adjacent to campus in more than 60 lots and two multi-level parking garages.
Transportation Services facilitates university travel by managing a motor pool that provides reliable, well-maintained vehicles for university-related travel. Motor pool services support convenient, cost-effective transportation to meet diverse needs and is managed with a focus on safety, efficiency, environmental sustainability, and fiscal responsibility.
Position Summary
The Office Specialist at the University Motor Pool is responsible for supporting daily administrative and operational functions to ensure smooth and efficient motor pool services for university affiliates. This position plays a vital role in providing information and assistance to customers, maintaining office operations, coordinating vehicle rentals, and assisting with the logistics associated with fleet management and maintenance.
The OS2 oversees office services and records processing for the motor pool. Reporting to the Motor Pool Manager, duties will include; answering phones and emails, ordering office supplies and equipment, administering and dispatching vehicle reservations, processing driver certifications, coordinating billing and verifying account information, and assisting with vehicle and building upkeep and repairs. It is expected that this position will exercise strong interpersonal skills to ensure the customer is informed on all aspects of their rental. This position must possess excellent written and oral communication skills and enjoy building a positive rapport with Motor Pool customers, vendors, and employees. The Office Specialists may oversee the work of other employees and/or student employees.
Driving Requirement: It is an essential requirement of this position to qualify for and maintain UO driver's certification eligibility, which includes maintaining an Oregon driver’s license throughout employment in this position.
This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.
Minimum Requirements
Professional Competencies
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $17.59 - $25.74 per hour
FTE: 1.0
Review of Applications Begins
May 1, 2025; open until filled
Special Instructions to Applicants
To be considered for this position, submit a complete application that includes an online application, resume, and cover letter addressing how you meet the minimum and preferred qualifications, and describe any transferable skills you may have.
Department Summary
Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university’s many departments, providing key resources to employees, and keeping campus safe, clean, accessible and beautiful.
Established in 2012, the Transportation Services Department is an auxiliary unit within Finance and Administration whose goal is to provide customer-oriented sustainable transportation and parking programs and services to students, employees, and visitors to the University of Oregon. Transportation Services covers its expenses and operations through revenue generation, largely through permit sales, meter revenue, events, and citations. The unit’s annual budget is approximately $2 million. Transportation Services maintains more than 3,800 parking spaces on or adjacent to campus in more than 60 lots and two multi-level parking garages.
Transportation Services facilitates university travel by managing a motor pool that provides reliable, well-maintained vehicles for university-related travel. Motor pool services support convenient, cost-effective transportation to meet diverse needs and is managed with a focus on safety, efficiency, environmental sustainability, and fiscal responsibility.
Position Summary
The Office Specialist at the University Motor Pool is responsible for supporting daily administrative and operational functions to ensure smooth and efficient motor pool services for university affiliates. This position plays a vital role in providing information and assistance to customers, maintaining office operations, coordinating vehicle rentals, and assisting with the logistics associated with fleet management and maintenance.
The OS2 oversees office services and records processing for the motor pool. Reporting to the Motor Pool Manager, duties will include; answering phones and emails, ordering office supplies and equipment, administering and dispatching vehicle reservations, processing driver certifications, coordinating billing and verifying account information, and assisting with vehicle and building upkeep and repairs. It is expected that this position will exercise strong interpersonal skills to ensure the customer is informed on all aspects of their rental. This position must possess excellent written and oral communication skills and enjoy building a positive rapport with Motor Pool customers, vendors, and employees. The Office Specialists may oversee the work of other employees and/or student employees.
Driving Requirement: It is an essential requirement of this position to qualify for and maintain UO driver's certification eligibility, which includes maintaining an Oregon driver’s license throughout employment in this position.
This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.
Minimum Requirements
- Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
- An Associate's degree in Office Occupations or Office Technology; OR
- Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
Professional Competencies
- Ability to perform duties in a way that advances and supports the mission of the department and university.
- Ability to work effectively independently as well as with a diverse team.
- Ability to provide effective customer service and create effective relationships for problem solving and positive interactions.
- Ability to take initiative, multitask, and proactively complete needed tasks.
- Ability to pay close attention to detail.
- Ability to understand and apply guidelines, policies, and procedures.
- Ability to maintain a safe and safety-conscious workplace.
- Ability to maintain a respectful workplace and model a positive and proactive attitude.
- Professional experience in a higher education sector and university operations.
- Experience in customer service.
- Experience with general office duties, including scheduling and record keeping.
- Experience with fleet management or vehicle rental operations: bookings, vehicle check in/check-out procedures, and basic maintenance requirements.
- Experience with Microsoft Office Suite.
- Understanding of route planning logistics.
- Experience in a fast-paced, multi-tasking environment.
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
Salary : $18 - $26
