SNF Paideia Program Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

SNF Paideia Program Coordinator

Job Profile Title

Coordinator, Program

Job Description Summary

The Stavros Niarchos Foundation (SNF) Paideia Program creates and supports opportunities for the Penn community to learn about dialogue, from dialogue, and how to dialogue, towards a goal of individual and societal wellness. Through SNF Paideia-designated courses, a Fellows program, resources, events, and initiatives, the program contributes to the diverse dialogue landscape at Penn.

The SNF Paideia Program Coordinator provides administrative support to the diverse and dynamic programming of the SNF Paideia Program including Paideia-designated courses and Paideia events (except for fellows events). In addition, this position supports the financial processes, information tracking, and office space management needed to make the program run smoothly. The Program Coordinator also provides administrative support to the Executive Director, including managing their calendar. This position is ideal for someone comfortable working with spreadsheets and diverse platforms for information gathering and presentation. Excellent communication skills and the ability to manage multiple information flows simultaneously are essential to success in this role. The Program Coordinator works collaboratively with the entire Paideia team and reports directly to the SNF Paideia Executive Director.

Job Description

Job Responsibilities

• Provide administrative support for managing SNF Paideia-designated courses, including working with the business office to transfer course funds to academic departments, corresponding with faculty & academic administrators to ensure smooth rostering and communication, creating and maintaining online course proposal form (currently in Survey Monkey Apply), maintaining internal data/spreadsheets on course information, requesting and tracking institutional data related to Paideia courses, and scheduling staff visits to Paideia courses each semester.
• In partnership with staff, manage all aspects of logistical support for Paideia events outside the fellows program, including room reservations, catering, A/V and technical support, tracking event information by creating registration links, tracking event attendance and distributing and collecting post-event surveys, process reimbursements and honoraria related to events, provide day-of staff support at events, and take the lead on addressing other event-related administrative needs as they arise.
• Support financial and budgetary needs of the program in collaboration with the Executive Director. This includes serving as the primary liaison with the business office, providing internal program budget tracking (except for fellows program) and reporting for staff, manage processes for paying guests, post doctoral fellows, graduate fellows and other vendors; process non-fellows funding awards; process purchase card receipts and reconciliation.
• Oversee general office supply and space management with a commitment to hospitality and creating a welcoming space for staff, students, and our many partners. This includes ordering and maintaining office supplies for the team; serving as primary liaison between program and support services like HireIT, housekeeping, and the building manager; supervising part-time student worker(s) who can support office needs, and creating practices for maintaining a welcoming and work-friendly office environment.
• Manage calendar for Executive Director, Faculty Director, and team meetings and programming, including jointly managing shared conference room and program calendar.
• Provide other administrative support to the Executive Director as needed and assigned.
  
  
  

Qualifications

• Bachelor's degree and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Familiarity with the following programs and platforms are preferred: Excel, SharePoint, Survey Monkey Apply, Qualtrics, and Penn marketplace.
  
  
  

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.
  
  
  

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Provost Interdisciplinary Programs

Pay Range

$24.13 - $29.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Equal Opportunity Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  
  
  

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay