What are the responsibilities and job description for the Manager, Business/University College for Academic Success position at University of Rhode Island?
Position Information
Posting Number
SF01938
Job Title
Manager, Business/University College for Academic Success
Position Number
108618
FTE
1.00
FLSA
Exempt
Position Type
Professional Staff
Union
PSA/NEA - Professional Staff Assoc
Pay Grade Level
Grade Level: 12
Pay Grade Range
Anticipated Hiring Salary Range: $65,980 - $73,000
Status
Calendar Year, Full-time, Permanent
Department Information
Department
University College for Academic Success
Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension
Contact Email
Physical Demands
Campus Location
Kingston
Grant Funded
No
Extension Contingency Notes
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by February 3, 2025. Applications received after February 3, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI:
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About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston and New York City.
BASIC FUNCTION:
Responsible for all business functions of the University College for Academic Success (UCAS). Plan and direct fiscal functions. Serve as a member of the College’s leadership team. Serve as the building manager and project manager for administrative supports.
Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist the Executive Director in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the college level of University-wide level as it pertains to students and student success.
After consultation with the Executive Director and leadership team, prepare the college’s budgets for review and approval.
Track University College for Academic Success asset utilization, including space, and prepare periodic reports to the Executive Director. Serve as a representative to Space committee. Track budgets vs. expenditures and encumbrances for all College accounts, including general revenue funds, and contracts.
Prepare reports of all accounts, both income and expense. Research, compile, and analyze financial data from all sources related to expenditures and income. Reconcile budgets of the College with University accounts and records.
Maintain prospective and retrospective records of all service contracts, inventories, and routine purchases. Prepare contracts for various services, e.g., equipment leases and service agreements.
Process all HR paperwork for faculty/staff hires, including personnel forms, the College’s payroll process, time approval for internal payroll, the appointment of graduate students and student help, the tracking of personnel forms and the relaying of information regarding University policies to the College’s staff.
Maintain appropriate records and documentation on all College employees to determine fiscal commitments.
Maintain all financial records, personnel records, etc., for sub-contracts.
Maintain various fiscal/administrative databases for the College.
Oversee the reconciliation of College budgets and accounts including PCards with the University’s financial records and compare allocation and overhead funds and expenditures against approved budgets on a monthly basis. Manage the accounts (Amazon/WB Mason) and purchase request for the staff.
Support staff with travel arrangements and purchases.
Oversee the reconciliation of College foundation accounts and p-cards on a monthly basis.
Provide support to and liaise with the Provost’s Office to ensure compliance by College and departmental staff with prescribed federal, state, and institutional policies and procedures, including adherence to best practices accounting principles. Serve on College and other University committees as designated by the Executive Director.
Train, assist, and support Leadership Team, Principal Investigators, support staff, and others in business functions.
Supervise designated professional and administrative support staff and student workers with budget, financial, personnel, and purchasing responsibilities.
Represent the Executive Director in fiscal/administrative-related activities within the University and with outside agencies, as appropriate.
OTHER DUTIES AND RESPONSIBILITIES:
Perform related responsibilities as assigned by the Executive Director.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, word processing, database management, and spreadsheet software. Training in PeopleSoft HR and PeopleSoft Financial modules.
Assist the Executive Director in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the college level of University-wide level as it pertains to students and student success.
After consultation with the Executive Director and leadership team, prepare the college’s budgets for review and approval.
Track University College for Academic Success asset utilization, including space, and prepare periodic reports to the Executive Director. Serve as a representative to Space committee. Track budgets vs. expenditures and encumbrances for all College accounts, including general revenue funds, and contracts.
Prepare reports of all accounts, both income and expense. Research, compile, and analyze financial data from all sources related to expenditures and income. Reconcile budgets of the College with University accounts and records.
Maintain prospective and retrospective records of all service contracts, inventories, and routine purchases. Prepare contracts for various services, e.g., equipment leases and service agreements.
Process all HR paperwork for faculty/staff hires, including personnel forms, the College’s payroll process, time approval for internal payroll, the appointment of graduate students and student help, the tracking of personnel forms and the relaying of information regarding University policies to the College’s staff.
Maintain appropriate records and documentation on all College employees to determine fiscal commitments.
Maintain all financial records, personnel records, etc., for sub-contracts.
Maintain various fiscal/administrative databases for the College.
Oversee the reconciliation of College budgets and accounts including PCards with the University’s financial records and compare allocation and overhead funds and expenditures against approved budgets on a monthly basis. Manage the accounts (Amazon/WB Mason) and purchase request for the staff.
Support staff with travel arrangements and purchases.
Oversee the reconciliation of College foundation accounts and p-cards on a monthly basis.
Provide support to and liaise with the Provost’s Office to ensure compliance by College and departmental staff with prescribed federal, state, and institutional policies and procedures, including adherence to best practices accounting principles. Serve on College and other University committees as designated by the Executive Director.
Train, assist, and support Leadership Team, Principal Investigators, support staff, and others in business functions.
Supervise designated professional and administrative support staff and student workers with budget, financial, personnel, and purchasing responsibilities.
Represent the Executive Director in fiscal/administrative-related activities within the University and with outside agencies, as appropriate.
OTHER DUTIES AND RESPONSIBILITIES:
Perform related responsibilities as assigned by the Executive Director.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, word processing, database management, and spreadsheet software. Training in PeopleSoft HR and PeopleSoft Financial modules.
Required Qualifications
REQUIRED:
1. Bachelor’s degree.
2. Minimum of three years’ experience in business management, budgeting and/or budget-tracking.
3. Minimum of one year experience with fiscal management.
4. Demonstrated computer skills (i.e., word processing, spreadsheets, databases, e-mail, and Web-based systems such as PeopleSoft).
5. Demonstrated strong verbal and interpersonal communication skills.
6. Demonstrated proficiency in written communication skills.
7. Demonstrated ability to plan and oversee work on a variety of fiscal projects involving complex data sets.
8. Demonstrated experience working in an environment with complex policies and procedures.
9. Demonstrated supervisory experience.
10. Demonstrated ability to work with diverse groups/populations.
1. Bachelor’s degree.
2. Minimum of three years’ experience in business management, budgeting and/or budget-tracking.
3. Minimum of one year experience with fiscal management.
4. Demonstrated computer skills (i.e., word processing, spreadsheets, databases, e-mail, and Web-based systems such as PeopleSoft).
5. Demonstrated strong verbal and interpersonal communication skills.
6. Demonstrated proficiency in written communication skills.
7. Demonstrated ability to plan and oversee work on a variety of fiscal projects involving complex data sets.
8. Demonstrated experience working in an environment with complex policies and procedures.
9. Demonstrated supervisory experience.
10. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
PREFERRED:
1. Bachelor’s degree in accounting, finance, statistics, business administration or related field, or an advanced degree in a related field.
2. Demonstrated professional experience in a university environment.
3. Demonstrated knowledge of RI state purchasing.
4. Demonstrated Microsoft Excel certification.
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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
1. Bachelor’s degree in accounting, finance, statistics, business administration or related field, or an advanced degree in a related field.
2. Demonstrated professional experience in a university environment.
3. Demonstrated knowledge of RI state purchasing.
4. Demonstrated Microsoft Excel certification.
________________________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions
This position is not substantially exposed to adverse environmental conditions.
Posting Date
01/15/2025
Closing Date
Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting
https://jobs.uri.edu/postings/14631
Applicant Documents
Required Documents
Optional Documents
- Cover Letter/Letter of Application
- Resume
- Other Document - References
Salary : $65,980 - $73,000
