Sr Financial Analyst

Opening

Full Time 40 hours Range URG 112 Warner School of Education

Responsibilities

GENERAL PURPOSE:

Responsible for all aspects of the Warner School of Education and Human Development¿s financial operations including financial planning, forecasting and analysis functions. Develops and administers the school¿s budget, including budget planning, policy development, forecasting and analysis. Develops, and implements financial policies, business management systems, reporting, and controls for the school.

Assumes responsibility for the development and preparation of operating and capital budgets, financial statements, and for producing quarterly, annual, and ad hoc financial reports, variance analysis and presentation materials. Maintains oversight of gifts and endowments. Coordinates data collection for reporting to university officials and advises senior administration regarding strategic financial planning. Analyzes performance and risk and retains a constant awareness of the division's financial position. Supports the allocation of all school funds.

Ensures the financial integrity of the general ledger, including operating, capital, specific purpose and reserve accounts. Ensures that proper accounting methods are used in recording all aspects of the budget, including research grant budgets. Implements and monitors internal audit procedures. Formulates policies and guidelines to simplify and streamline all functions of the department. Provides supervision and guidance to finance and accounting staff.

Initiates human resources actions regarding hiring, terminations, salary, and effort distribution. Reviews and approves statements of accounts, payroll, human resources, and invoice actions.

RESPONSIBILITIES:

Budget development and management

• Develop the annual divisional operating and capital budgets; manage annual budget preparation and reporting processes.
• Monitor operating budget, including use and status of endowment, gift and reserve funds.
• Meet regularly with department, program or center directors, accounting staff, and others as appropriate to review income and expenses related to instruction, student services, marketing and communication, administration, etc.
• Assure fiscal control through a reliable system of expenditure and revenue accounting; approve expenditures.
• Oversee capital budget planning including furniture, office equipment, and equipment inventory replacement program. Responsible for departmental space planning and leads the completion of the annual equipment and space surveys.
• Liaise with Academic Center budget office to ensure the office¿s effective financial management, achieve budget alignment with enterprise strategic objectives, and access forecasting resources that contribute insights to long-term planning.
• Serve as resource and advisor to program chairs, primary investigators/grant teams, directors and faculty on financial analyses, program costing, and developing financial management skills.
• Responsible for the timely closing of accounts at fiscal year-end. Coordinate the completion of all annual financial reports.
• Oversee and project annual research expenditures, including indirect revenue.
  
  

Financial Reporting and Analysis

• Use various files and systems to monitor financial activity through URFinancials; ensure that all financial spreadsheets and files are maintained and accurately reflect the school's financial position.
• Apply strong analytical skills to improve financial outcomes. Evaluate key performance metrics, analyze trends and advise leadership regarding financial position, concerns, opportunities, and other metrics as requested.
• Create monthly, quarterly and ad hoc financial reports and recommendations related to performance to budget and long-range financial planning and projections.
• Prepare quarterly variance reporting for the budget office
• Monitor and project annual enrollment in relation to tuition revenue and operations. Analyze and project net tuition by semester, including the impact of financial aid.
  
  

Management of day-to-day financial operations

• Independently make and direct day-to-day interpretations and decisions on financial transactions, ensuring complete and accurate documentation; use independent judgment regarding allowable expenditures ensuring adherence to university and/or funding agency requirements.
• Formulate policies and guidelines to simplify and streamline all functions of the department, while ensuring compliance with requirements of university and other regulating bodies.
• Supervise accounting/finance functions as related to purchasing or procurement (P-Card, Marketplace online ordering, purchase orders, supplier invoice requests), contracts, reimbursements, invoicing, and others, as needed. Manage department credit cards (P-Cards).
• Provide training and consultation to faculty and staff in financial and purchasing matters. Interpret, and ensure awareness of regulations and policies for the UR and multiple sponsored program agencies.
• Approve the procurement of items within the office.
• Direct and review ledger reconciliation processes.
• Identify accounting and reporting discrepancies and ensure corrective action or recommend solutions as appropriate.
• Reviews and approves statements of accounts, payroll, human resources, and invoice actions.
• Provide support and oversight for research administration at Warner (grants and contracts). Support the development of proposal budgets, ensure appropriate administration of grant budgets (including establishment/closeout of grant accounts), and respond to inquiries from faculty and primary investigators.
• Negotiate competing demands of multiple parties under strict timelines.
• Serves as liaison with university central departments (budget office, accounts payable, purchasing, bursar, etc.), maintaining relationships and staying abreast of changing policies and procedures. Maintains relationships with colleagues in the various finance disciplines to be able to execute the department¿s needs.
  
  

Human Resources and Financial Aid

• Working with the Director of Finance and Administration , initiate human resources actions regarding hiring, terminations, salary, and effort distribution.
• Oversee functions related to student financial aid and doctoral assistantships in coordination with the the Associate Dean for Academic Affairs, the finance team, admissions and the office for student success. This includes: ensuring that financial aid (tuition waiver) is applied appropriately and timely to student accounts; approving appointments for doctoral and other graduate students, and monitoring financial aid rate and tuition flows.
  
  

Leadership and Supervision

• Provide supervision and guidance to finance office staff.
  
  

Monitoring and Compliance

• Ensures the financial integrity of the general ledger, including operating, capital, specific purpose and reserve accounts. Ensure that proper accounting methods are used in recording all aspects of the budget, including research grant budgets. Implements and monitors internal audit procedures.
• Oversee annual compliance reporting, including Conflict of Interest, Planned Confirmation System Review, Summer and Cost Sharing Certifications, URSpace and Equipment Inventories, and Foreign Activities Report.
  
  

Other Duties As Assigned

QUALIFICATIONS:

• Bachelor¿s degree in finance, accounting, or business required
• Master¿s degree and 8 years of progressively responsible experience preferred
• 5 years relevant experience including at least 2 years at a managerial level or equivalent combination of education and experience required
• Experienced in accounting; data and financial analysis required
• Easily adapts to changing work priorities, meeting deadlines and schedules required
• Skilled in communicating with diverse groups and individuals in public and/or private settings meeting required
• Can lead, make decisions, and take initiative required
• Work as part of a team required
• Maintain confidentiality required
• Obtain/maintain Continuous Learning for Administrators of Sponsored
• Programs (CLASP) certification required
  
  

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University¿s mission to Learn, Discover, Heal, Create ¿ and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $70,197 - $105,295 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job¿s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.