What are the responsibilities and job description for the Department Manager position at University of San Diego?
Duties
as Assigned
Triage day-to-day issues and concerns
Responsible for resolving and troubleshooting issues and concerns that arise, using independent judgment and knowledge of academic unit operations, polices, and procedures.
Makes daily decisions and recommendations that affect the well-being of the College of Arts and Sciences and the University of San Diego.
Authorized to make decisions as a leader in the College
Strategizes with the Assistant Dean on all tasks and functions related to the Academic Departments in the College.
Works with College Dean’s Office, departments, and centers to provide administrative support when necessary.
Serves as a backup when other Department Managers are out of the office or manager position(s) is vacant
Background check : Successful completion of a pre-employment background check.
Degree Verification Requirement : Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Job Requirements :
Minimum Qualifications :
Bachelor’s degree required.
4 years progressively responsible administrative experience required; experience at USD preferred.
Knowledge of legal action related to immigration, contracts and employment issues as well as regulations pertaining to accounting.
Must demonstrate excellent written, arithmetical and interpersonal skills.
Administrative experience with exercise of independent judgment, prioritizing work and delegating work to others.
Preferred Qualifications :
Master’s degree preferred.
Performance Expectations - Knowledge, Skills and Abilities :
Excellent computer skills to perform daily tasks, to interface with other systems across campus and to provide technical support as needed.
Knowledge of accounting, accounting systems, budget procedures and analysis.
Excellent oral and written skills in order to communicate in an effective and appropriate professional manner.
Ability to express ideas concisely and clearly.
Ability to efficiently compose appropriate and accurate documentation, correspondence and reports in proper form.
Excellent leadership abilities to oversee multiple functions and departments.
Strong analytical skills with ability to research and present strategic positions on a variety of institutional and administrative issues.
Proven ability to manage crisis situations and effectively facilitate and resolve conflicts.
Ability to maintain a sound financial environment and good business practices in accordance with USD policies and procedures
Possess skills of tact, poise, diplomacy, and hospitality, with a diverse population, in a demanding environment
Demonstrated ability to remain flexible and interested in working in a growing and changing organization
Ability to foresee future needs and respond accordingly
Ability to recognize the need for policy development and then develop and assist in the implementation of policies.
Effective personal skills to deal with constituents inside and outside the University.
Ability to deal with difficult and sensitive issues, people and circumstances.
Ability to deal with vendors and professional community and establish good business / working relationships.
Maintain complete confidentiality of Dean, Associate / Assistant Deans and all operations relating to faculty, staff.
Multi-tasking required constantly on a day-to-day basis.
Confidence to function in high volume, stressful environment.
A high degree of initiative and autonomy required.
Responsibility for the work of others.
Problem solving required.
Ability to prioritize and organize work, people and resources on a daily basis.
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