What are the responsibilities and job description for the Secretary V - 008268 position at University of South Alabama?
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s Center for Archaeological Studies is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Supports the Director, Center for Archaeological Studies.
- Collaborates with the Director on day-to-day management of the Center’s activities.
- Collaborates with Center for Archaeological staff to accomplish tasks.
- Performs all clerical functions for the Center for Archaeological Studies.
- Verifies accuracy of all Concur reports such as procurement, travel, and invoices for the Director to approve, and acts as the proxy in Concur for Pcard holders.
- Serves as building safety person and main contact for safety and work orders/maintenance orders.
- Ensures that all documents are filed electronically in their proper place.
- Hires and supervises student workers.
- Runs reports as needed using Banner or other systems.
- Assists with creating flyers, postcards, signage and printing as needed.
- Interacts with the public by telephone, email and in-person.
- Keeps the Center for Archaeological Studies’ calendar and arranges various appointments.
- Maintains Center’s calendar for vacation and sick time.
- Assists with preparing grant and contract documents as well as technical reports.
- Assists with staff or department meetings.
- Manages Center offices needs including the following tasks: ordering office supplies, maintaining office equipment, handling computer center requests, and office furniture requests as needed.
- Manages and updates the Center’s website using University resources.
- Assists in making arrangements for meetings including space, time and place, informs participants of topics to be discussed and may provide participants with background information.
- Receives and routes telephone calls and answers routine questions regarding standard policies and procedures under the supervisor’s jurisdiction.
- Assists with greeting, announcing, and routing visitors as needed.
- Maintains alphabetical and chronological files.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime hours as required.
- Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
02/06/2025
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
