What are the responsibilities and job description for the Facilities Coordinator position at University of South Carolina Student Government?
Posting Summary
Logo Posting Number STA00155PO25 Job Family Program Management Job Function Program Management USC Market Title Program Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/133636 Job Level P1 - Professional Business Title (Internal Title) Facilities Coordinator Campus School of Medicine Greenville Work County Greenville College/Division School of Medicine Greenville Department SOMG IT State Pay Band 6 Approved Starting Salary $49,396 Advertised Salary Range $49,396 - Salary commensurate with qualification Location of Vacancy Greenville, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule
Monday through Friday, 8:30 am – 5:00 pm.
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months Job Search Category Other
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Under general supervision, provides planning, management, and administrative support to the Integrated Technology and Facilities department at the University of South Carolina (USC), School of Medicine Greenville (SOMG). Manages special projects and training related to department goals. Participates in facility management, emergency planning/preparedness, policy compliance, and ensuring alignment of school, university, and health system activities. Collaborates and works directly with various stakeholder groups (internal/external), students, faculty, institutional and administrative offices, donors, and other similar interests. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.
Job Related Minimum Required Education And Experience
Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications
PMP or CMP certifications strongly preferred.
Knowledge/Skills/Abilities
Knowledge and skills in project management and University Procedures
Ability to conduct conferences, briefings, training sessions and group discussions
Ability to establish and maintain effective working relationships
Organizational skills
Time management skills and ability to multi-task and juggle conflicting priorities
Knowledge of Health System and University administration
Ability to work both independently and as a part of a team
Ability to communicate effectively in writing, via phone, and in person to various audience groups Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations
Job Duties
Job Duty
Operations
Performs day-to-day tasks of the Integrated Technology and Facilities Department and coordinates the workflows and projects necessary to ensure the department goals are met. Ensures all tasks have been completed for facility preparedness for classes, meeting, events (internal/external). Plans and supports the logistics necessary to support the department by evaluating opportunities and determining fit with priorities. Collaborates with leadership to ensure compliance and training completed for facility emergency preparedness. Coordinates the design, implementation, and evaluation of exercises. Serves as Assistant Incident Command officer during emergencies and exercises. POC for facility scheduling resolutions. May supervise administrative staff and/or students for specific projects/initiatives as requested.
Essential Function Yes Percentage of Time 40 Job Duty
Project Management
Serves as a strategic leader, plans and executes short-term and long-term projects, including identifying trends in facility utilization and recommending projects to remediate issues and improve the service offering to better meet the strategic goals of the USCOMG. Works with internal and partner stake holders to ensure that projects are in compliance with all applicable policies and codes. Maintains information regarding departmental policies and procedures for SOMG. Coordinates and manages special reports and presentations for the Manager of Integrated Technology and Facilities, such as the USC Annual Inventory, LCME Accreditation Reports, and others as requested by the Manager of Facilities & Integrated Technology.
Essential Function Yes Percentage of Time 20 Job Duty
Administrative Support
Coordinates the tracking and archiving of Facility metrics. Analyze, generates, and provides reports based on archived metrics. Submits and works trouble tickets and follows up with various departments that tickets are assigned to ensure timely resolution. Tracks and checks in ordered items. Updates help desk assets and tickets as appropriate. Performs inventory management for AV, IT, and Facilities items. Provides interface with SOMG and Prisma Health to ensure support for initiatives are reached.
Essential Function Yes Percentage of Time 20 Job Duty
Event Management
Coordinates set up of spaces for events, reset of classrooms, and other building spaces. Coordinates with point of contact for events to ensure needs are met. Schedule EVS and security for events as needed and required by operating guidelines. Ensures that finance department has needed information to ensure payment of event related expenses and invoices.
Essential Function Yes Percentage of Time 15 Job Duty
Other
Ensures availability of staffing for access control of front parking lot, Help Desk triage, building access control, stocking of dispensers and materials, cleaning tasks when needed. Assists the Manager Integrated Tech & Facilities with special projects and tasks as needed. Assists with the onboarding of all new employees to ensure smooth transition into their SOMG role. Assists employees by providing a Prisma badge, office/building keys, and ensuring technology equipment needs are met.
Essential Function Yes Percentage of Time 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date 03/17/2025 Job Open Date 02/26/2025 Job Close Date 03/10/2025 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 10, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
Quicklink for Posting https://uscjobs.sc.edu/postings/184002 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Logo Posting Number STA00155PO25 Job Family Program Management Job Function Program Management USC Market Title Program Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/133636 Job Level P1 - Professional Business Title (Internal Title) Facilities Coordinator Campus School of Medicine Greenville Work County Greenville College/Division School of Medicine Greenville Department SOMG IT State Pay Band 6 Approved Starting Salary $49,396 Advertised Salary Range $49,396 - Salary commensurate with qualification Location of Vacancy Greenville, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule
Monday through Friday, 8:30 am – 5:00 pm.
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months Job Search Category Other
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Under general supervision, provides planning, management, and administrative support to the Integrated Technology and Facilities department at the University of South Carolina (USC), School of Medicine Greenville (SOMG). Manages special projects and training related to department goals. Participates in facility management, emergency planning/preparedness, policy compliance, and ensuring alignment of school, university, and health system activities. Collaborates and works directly with various stakeholder groups (internal/external), students, faculty, institutional and administrative offices, donors, and other similar interests. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.
Job Related Minimum Required Education And Experience
Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications
PMP or CMP certifications strongly preferred.
Knowledge/Skills/Abilities
Knowledge and skills in project management and University Procedures
Ability to conduct conferences, briefings, training sessions and group discussions
Ability to establish and maintain effective working relationships
Organizational skills
Time management skills and ability to multi-task and juggle conflicting priorities
Knowledge of Health System and University administration
Ability to work both independently and as a part of a team
Ability to communicate effectively in writing, via phone, and in person to various audience groups Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations
Job Duties
Job Duty
Operations
Performs day-to-day tasks of the Integrated Technology and Facilities Department and coordinates the workflows and projects necessary to ensure the department goals are met. Ensures all tasks have been completed for facility preparedness for classes, meeting, events (internal/external). Plans and supports the logistics necessary to support the department by evaluating opportunities and determining fit with priorities. Collaborates with leadership to ensure compliance and training completed for facility emergency preparedness. Coordinates the design, implementation, and evaluation of exercises. Serves as Assistant Incident Command officer during emergencies and exercises. POC for facility scheduling resolutions. May supervise administrative staff and/or students for specific projects/initiatives as requested.
Essential Function Yes Percentage of Time 40 Job Duty
Project Management
Serves as a strategic leader, plans and executes short-term and long-term projects, including identifying trends in facility utilization and recommending projects to remediate issues and improve the service offering to better meet the strategic goals of the USCOMG. Works with internal and partner stake holders to ensure that projects are in compliance with all applicable policies and codes. Maintains information regarding departmental policies and procedures for SOMG. Coordinates and manages special reports and presentations for the Manager of Integrated Technology and Facilities, such as the USC Annual Inventory, LCME Accreditation Reports, and others as requested by the Manager of Facilities & Integrated Technology.
Essential Function Yes Percentage of Time 20 Job Duty
Administrative Support
Coordinates the tracking and archiving of Facility metrics. Analyze, generates, and provides reports based on archived metrics. Submits and works trouble tickets and follows up with various departments that tickets are assigned to ensure timely resolution. Tracks and checks in ordered items. Updates help desk assets and tickets as appropriate. Performs inventory management for AV, IT, and Facilities items. Provides interface with SOMG and Prisma Health to ensure support for initiatives are reached.
Essential Function Yes Percentage of Time 20 Job Duty
Event Management
Coordinates set up of spaces for events, reset of classrooms, and other building spaces. Coordinates with point of contact for events to ensure needs are met. Schedule EVS and security for events as needed and required by operating guidelines. Ensures that finance department has needed information to ensure payment of event related expenses and invoices.
Essential Function Yes Percentage of Time 15 Job Duty
Other
Ensures availability of staffing for access control of front parking lot, Help Desk triage, building access control, stocking of dispensers and materials, cleaning tasks when needed. Assists the Manager Integrated Tech & Facilities with special projects and tasks as needed. Assists with the onboarding of all new employees to ensure smooth transition into their SOMG role. Assists employees by providing a Prisma badge, office/building keys, and ensuring technology equipment needs are met.
Essential Function Yes Percentage of Time 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date 03/17/2025 Job Open Date 02/26/2025 Job Close Date 03/10/2025 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 10, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Quicklink for Posting https://uscjobs.sc.edu/postings/184002 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $49,396
