What are the responsibilities and job description for the HR Operations Specialist position at University of South Carolina Student Government?
Posting Summary
Logo For Posting Posting Number RTF00032PO25 USC Market Title Human Resources Administrator Link to USC Market Title https://uscjobs.sc.edu/titles/183096 Business Title (Internal Title) HR Operations Specialist Campus Columbia Work County Richland College/Division Division of Information Technology Department VPCIO RES MGMNT OPS Advertised Salary Range $37,735 Location of Vacancy Part/Full Time Part Time Hours per Week 30 Work Schedule
Typical Schedule
Monday – Thursday, 8:30AM – 5PM
Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position Staff Time-Limited (STL) Basis 12 months Job Search Category Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for Research Grant or Time-Limited Positions Are Indicated Below
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
South Carolina Retirement No State Insurance Programs No Annual Leave No Sick Leave No
Position Description
Advertised Job Summary
Shape the Future of IT at the University of South Carolina!
Join us in expanding and strengthening the Division of Information Technology through strategic talent insourcing, as we build a high-performing IT workforce prepared for tomorrow’s challenges. Located in the vibrant capital of one of the nation’s fastest-growing states, the University of South Carolina is transforming its IT landscape to drive innovation, enhance efficiency, and support excellence in education and research.
The Division of Information Technology is seeking a time-limited (up to a three-year assignment) IT HR Operations Specialist to play a critical role in recruiting, onboarding, and supporting top IT talent. This position will drive the expansion of IT capabilities by streamlining recruitment and HR operations, ensuring a smooth and effective hiring process, and fostering an outstanding employee experience.
Does This Sound Like You?
Be Part of USC’s IT Evolution
Help shape the next generation of IT at USC by ensuring we attract, onboard, and support the best and brightest professionals. Apply today and become an essential force in building a stronger IT for tomorrow!
Job Related Minimum Required Education And Experience
Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications Knowledge/Skills/Abilities
Job Duty
Job Duty 1– Position Recruitment
Oversee the drafting of position descriptions in collaboration with senior leadership, project manager(s), and Central HR, ensuring alignment with organizational needs and compliance with HR standards. Assist in the initial review of applicants using an established evaluation matrix and coordinates all aspects of interviews, including scheduling and facilitating virtual and in-person interviews for individuals and groups. Ensure all hiring actions are completed accurately and within established timelines.
Essential Function Yes Percentage of Time 30 Job Duty
Job Duty 2 – HR Process Data Entry
Working with divisional and departmental leadership, completes data entry actions within human resource systems of record to assist with divisional staff position management, recruitment, and vacancy reporting. Follows internal and USC procedures while ensuring all personnel related actions are accurately moved through workflow processes. Ensures compliance with the divisional I9 process. Reviews data entry requests and output for errors to ensure correct personnel actions are routed for approval in a timely and accurate manner.
Essential Function Yes Percentage of Time 25 Job Duty
Job Duty 3 – Divisional Onboarding Experience
This position is responsible for managing and executing all tasks related to onboarding new employees, ensuring a smooth and efficient transition into the organization. Key responsibilities include coordinating pre-employment activities such as verifying documentation, ensuring system access, and preparing new hire paperwork. The role involves organizing and facilitating meet-and-greet sessions to familiarize new employees with company policies, procedures, and resources. Additionally, the position ensures access to essential tools, including IT systems, building credentials, and workstations, while serving as the primary point of contact for new hires during their initial integration period. Success in this role requires exceptional organizational skills, attention to detail, and a commitment to delivering a positive onboarding experience that fosters employee engagement and retention.
Essential Function Yes Percentage of Time 25 Job Duty
Job Duty 4 – Enhanced Customer Service
Cultivates a culture of exceptional employee engagement and satisfaction by directly impacting the quality of service provided to both internal and external customers. Serves as a service-oriented resource for divisional and university employees associated with this time-limited project, providing guidance and support to ensure stakeholders have the tools and knowledge needed to interact with departmental and divisional processes effectively.
Essential Function Yes Percentage of Time 15 Job Duty
Job Duty 5 – Other
Other duties as assigned, limited to the scope of this time-limited assignment.
Essential Function No Percentage of Time 5
Position Attributes
Hazardous weather category Non-Essential Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. No
Posting Detail Information
Number of Vacancies 1 Desired Start Date 03/07/2025 Position End Date 03/06/2026 Job Open Date 02/12/2025 Job Close Date 03/29/2025 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 29, 2025.
Quicklink for Posting https://uscjobs.sc.edu/postings/183345 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Logo For Posting Posting Number RTF00032PO25 USC Market Title Human Resources Administrator Link to USC Market Title https://uscjobs.sc.edu/titles/183096 Business Title (Internal Title) HR Operations Specialist Campus Columbia Work County Richland College/Division Division of Information Technology Department VPCIO RES MGMNT OPS Advertised Salary Range $37,735 Location of Vacancy Part/Full Time Part Time Hours per Week 30 Work Schedule
Typical Schedule
Monday – Thursday, 8:30AM – 5PM
Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position Staff Time-Limited (STL) Basis 12 months Job Search Category Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for Research Grant or Time-Limited Positions Are Indicated Below
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
South Carolina Retirement No State Insurance Programs No Annual Leave No Sick Leave No
Position Description
Advertised Job Summary
Shape the Future of IT at the University of South Carolina!
Join us in expanding and strengthening the Division of Information Technology through strategic talent insourcing, as we build a high-performing IT workforce prepared for tomorrow’s challenges. Located in the vibrant capital of one of the nation’s fastest-growing states, the University of South Carolina is transforming its IT landscape to drive innovation, enhance efficiency, and support excellence in education and research.
The Division of Information Technology is seeking a time-limited (up to a three-year assignment) IT HR Operations Specialist to play a critical role in recruiting, onboarding, and supporting top IT talent. This position will drive the expansion of IT capabilities by streamlining recruitment and HR operations, ensuring a smooth and effective hiring process, and fostering an outstanding employee experience.
Does This Sound Like You?
- Strategic Recruiter: You thrive on reviewing applicant materials and identifying top-tier IT professionals, collaborating in the crafting of position descriptions, and managing an efficient hiring process.
- HR Systems Expert: You excel in HR data management, ensuring accuracy, compliance, and seamless workflows.
- Onboarding Innovator: You’re passionate about operationalizing an engaging and structured onboarding experience that sets new hires up for success.
- Employee Experience Advocate: You’re committed to providing exceptional support, helping IT staff navigate policies, and fostering a culture of engagement and growth.
- Expand IT Talent through Insourcing: Assist leadership in efforts to strategically recruit IT professionals, supporting the university’s long-term technology goals.
- Streamline HR Operations: Ensure efficient personnel processes, from recruitment to data management, maintaining compliance with university policies.
- Deliver a Seamless Onboarding Experience: Lead the effort in welcoming and integrating new IT hires, equipping them for success from day one.
- Support a High-Performing IT Workforce: Be a go-to resource for HR processes, guiding IT staff and leadership in navigating employment-related matters.
Be Part of USC’s IT Evolution
Help shape the next generation of IT at USC by ensuring we attract, onboard, and support the best and brightest professionals. Apply today and become an essential force in building a stronger IT for tomorrow!
Job Related Minimum Required Education And Experience
Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications Knowledge/Skills/Abilities
- Awareness and knowledge of state and university human resource processes, laws, rules, and regulations.
- Knowledge of various types of computer software such as Microsoft Word, Excel, and Teams.
- Knowledge of or ability to learn internal audit procedures and practices related to position responsibilities.
- Strong organizational skills to effectively manage competing priorities and needs.
- Strong analytical and problem-solving skills to identify issues and/or discrepancies and resolve them efficiently.
- Ability to analyze rapidly changing data to make effective and efficient decisions.
- Ability to exercise judgement and discretion.
- Strong written and verbal skills to communicate with team members, divisional leadership, campus stakeholders, and the public effectively and courteously. Able to present technical and non-technical data in a clear and concise manner.
- Ability to perform multiple concurrent tasks with the ability to work under varying amounts and degree of stress, interruptions, and deadlines.
- Ability and willingness to develop, implement, and update relevant business processes.
- Strong customer service orientation to address inquiries and issues promptly and professionally. Ability to understand and anticipate customer needs to ensure satisfaction.
Job Duty
Job Duty 1– Position Recruitment
Oversee the drafting of position descriptions in collaboration with senior leadership, project manager(s), and Central HR, ensuring alignment with organizational needs and compliance with HR standards. Assist in the initial review of applicants using an established evaluation matrix and coordinates all aspects of interviews, including scheduling and facilitating virtual and in-person interviews for individuals and groups. Ensure all hiring actions are completed accurately and within established timelines.
Essential Function Yes Percentage of Time 30 Job Duty
Job Duty 2 – HR Process Data Entry
Working with divisional and departmental leadership, completes data entry actions within human resource systems of record to assist with divisional staff position management, recruitment, and vacancy reporting. Follows internal and USC procedures while ensuring all personnel related actions are accurately moved through workflow processes. Ensures compliance with the divisional I9 process. Reviews data entry requests and output for errors to ensure correct personnel actions are routed for approval in a timely and accurate manner.
Essential Function Yes Percentage of Time 25 Job Duty
Job Duty 3 – Divisional Onboarding Experience
This position is responsible for managing and executing all tasks related to onboarding new employees, ensuring a smooth and efficient transition into the organization. Key responsibilities include coordinating pre-employment activities such as verifying documentation, ensuring system access, and preparing new hire paperwork. The role involves organizing and facilitating meet-and-greet sessions to familiarize new employees with company policies, procedures, and resources. Additionally, the position ensures access to essential tools, including IT systems, building credentials, and workstations, while serving as the primary point of contact for new hires during their initial integration period. Success in this role requires exceptional organizational skills, attention to detail, and a commitment to delivering a positive onboarding experience that fosters employee engagement and retention.
Essential Function Yes Percentage of Time 25 Job Duty
Job Duty 4 – Enhanced Customer Service
Cultivates a culture of exceptional employee engagement and satisfaction by directly impacting the quality of service provided to both internal and external customers. Serves as a service-oriented resource for divisional and university employees associated with this time-limited project, providing guidance and support to ensure stakeholders have the tools and knowledge needed to interact with departmental and divisional processes effectively.
Essential Function Yes Percentage of Time 15 Job Duty
Job Duty 5 – Other
Other duties as assigned, limited to the scope of this time-limited assignment.
Essential Function No Percentage of Time 5
Position Attributes
Hazardous weather category Non-Essential Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. No
Posting Detail Information
Number of Vacancies 1 Desired Start Date 03/07/2025 Position End Date 03/06/2026 Job Open Date 02/12/2025 Job Close Date 03/29/2025 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 29, 2025.
Quicklink for Posting https://uscjobs.sc.edu/postings/183345 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $37,735
