What are the responsibilities and job description for the Records Processing Coordinator position at University of South Carolina Student Government?
Posting Summary
Logo Posting Number STA00962PO24 Job Family Student Administrative Services Job Function Registrar's Office USC Market Title Student Service Program Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/140725 Job Level P1 - Professional Business Title (Internal Title) Records Processing Coordinator Campus Columbia Work County Richland College/Division Enrollment Management Department EM Office of the Registrar State Pay Band 5 Approved Starting Salary $41,258 Advertised Salary Range $41,258 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule
The work schedule is 8:30AM to 5:00PM, Monday through Friday, with one hour for lunch. This position maybe eligible for remote work after a 12-month probationary period.
Basis 12 months Job Search Category Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Coordinates and directs the processing of replacement and notarized diploma requests. Assists the Deputy Registrar with the registration/withdrawal appeal process. Assists with priority rebuilds, readmit rebuilds, and legacy transcript rebuilds. Monitors multiple email resource accounts. Completes special assignments as needed.
Job Related Minimum Required Education And Experience
Requires a bachelor’s degree and 1 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications
Preferred qualifications include work experience in a registrar’s office or student services as well as working knowledge of USC academic policies and procedures. Experience with grading systems and student records is highly desirable. knowledge of client/customer service principles preferred.
Knowledge/Skills/Abilities
Excellent oral and written communication skills are required. Knowledge of academic policies and procedures. Excellent keyboarding, data entry, and word processing skills. Must communicate effectively and professionally with faculty, staff, and students.
Job Duties
Job Duty
Coordinates and directs the processing of replacement and notarized diploma requests. Coordinates responses to faculty, staff, and students regarding diplomas, address confirmations, diploma name changes, diploma holds, and related matters. Maintains diploma codes and academic dean signatures within DiploMatic.
Essential Function Yes Percentage of Time 30 Job Duty
Assists the Deputy Registrar with the registration/withdrawal appeal process. Provides administrative support to the Tuition Refund Appeal Committee. Communicates pertinent information and relays upcoming dates and deadlines to university constituents.
Essential Function Yes Percentage of Time 30 Job Duty
Assists with priority rebuilds, readmit rebuilds, and legacy transcript rebuilds. Serves as secondary processor for graduation application requests and degree approvals.
Essential Function Yes Percentage of Time 15 Job Duty
Monitors multiple email resource accounts. Coordinates responses to faculty, staff, and students regarding academic policies and registrar procedures. Responds to all requests in a prompt and professional manner. Forwards situations requiring escalation appropriately.
Essential Function Yes Percentage of Time 15 Job Duty
Coordinates possible honors / final honors processes and updates thesis titles. Proofreads the commencement program. Participates in commencement ceremonies as assigned. Completes special assignments as needed.
Essential Function Yes Percentage of Time 10
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date Job Open Date 12/12/2024 Job Close Date 01/25/2025 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by January 25, 2025.
Quicklink for Posting https://uscjobs.sc.edu/postings/180724 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Logo Posting Number STA00962PO24 Job Family Student Administrative Services Job Function Registrar's Office USC Market Title Student Service Program Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/140725 Job Level P1 - Professional Business Title (Internal Title) Records Processing Coordinator Campus Columbia Work County Richland College/Division Enrollment Management Department EM Office of the Registrar State Pay Band 5 Approved Starting Salary $41,258 Advertised Salary Range $41,258 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule
The work schedule is 8:30AM to 5:00PM, Monday through Friday, with one hour for lunch. This position maybe eligible for remote work after a 12-month probationary period.
Basis 12 months Job Search Category Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Coordinates and directs the processing of replacement and notarized diploma requests. Assists the Deputy Registrar with the registration/withdrawal appeal process. Assists with priority rebuilds, readmit rebuilds, and legacy transcript rebuilds. Monitors multiple email resource accounts. Completes special assignments as needed.
Job Related Minimum Required Education And Experience
Requires a bachelor’s degree and 1 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications
Preferred qualifications include work experience in a registrar’s office or student services as well as working knowledge of USC academic policies and procedures. Experience with grading systems and student records is highly desirable. knowledge of client/customer service principles preferred.
Knowledge/Skills/Abilities
Excellent oral and written communication skills are required. Knowledge of academic policies and procedures. Excellent keyboarding, data entry, and word processing skills. Must communicate effectively and professionally with faculty, staff, and students.
Job Duties
Job Duty
Coordinates and directs the processing of replacement and notarized diploma requests. Coordinates responses to faculty, staff, and students regarding diplomas, address confirmations, diploma name changes, diploma holds, and related matters. Maintains diploma codes and academic dean signatures within DiploMatic.
Essential Function Yes Percentage of Time 30 Job Duty
Assists the Deputy Registrar with the registration/withdrawal appeal process. Provides administrative support to the Tuition Refund Appeal Committee. Communicates pertinent information and relays upcoming dates and deadlines to university constituents.
Essential Function Yes Percentage of Time 30 Job Duty
Assists with priority rebuilds, readmit rebuilds, and legacy transcript rebuilds. Serves as secondary processor for graduation application requests and degree approvals.
Essential Function Yes Percentage of Time 15 Job Duty
Monitors multiple email resource accounts. Coordinates responses to faculty, staff, and students regarding academic policies and registrar procedures. Responds to all requests in a prompt and professional manner. Forwards situations requiring escalation appropriately.
Essential Function Yes Percentage of Time 15 Job Duty
Coordinates possible honors / final honors processes and updates thesis titles. Proofreads the commencement program. Participates in commencement ceremonies as assigned. Completes special assignments as needed.
Essential Function Yes Percentage of Time 10
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date Job Open Date 12/12/2024 Job Close Date 01/25/2025 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by January 25, 2025.
Quicklink for Posting https://uscjobs.sc.edu/postings/180724 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $41,258
