What are the responsibilities and job description for the Special Events Coordinator position at University of South Carolina Student Government?
Posting Summary
Logo Posting Number STA00110PO25 Job Family Law Enforcement and Emergency Management Job Function Emergency Management USC Market Title EM Special Events Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/182888 Job Level P1 - Professional Business Title (Internal Title) Special Events Coordinator Campus Columbia Work County Richland College/Division Division of Law Enforcement and Safety Department DAF University Police Department State Pay Band 5 Approved Starting Salary $45,133 Advertised Salary Range $45,133 - $67,699 Location of Vacancy Part/Full Time Full Time Hours per Week 40 Work Schedule
Standard working schedule: 8:30 am – 5:00 pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months Job Search Category Law Enforcement
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Coordinate the planning of, response to, and preparedness for emergency incidents and events at the University. Provide law enforcement, security and protection for the University community and property.
Common Knowledge/Skills/Abilities: Demonstrate oral and written communication skills and able to communicate in a clear and concise manner. Possess professionalism and ability to work independently or in a team environment. Demonstrate flexibility, creativity, and attention to detail. Adaptable to performing under stress when confronted with emergency, unusual, or dangerous situations. Knowledge of or the ability to learn modern law enforcement techniques and procedures.
Job Related Minimum Required Education And Experience
Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications Knowledge/Skills/Abilities
Must demonstrate excellent oral and written communication skills and be able to communicate in a clear and concise manner. Must possess a high level of professionalism and ability to work independently or in a team environment. Must demonstrate flexibility, creativity, and attention to detail. Must have a strong operational knowledge of Microsoft Office software.
Job Duties
Job Duty
Assists in developing procedures and documents for special events. Serves as the point of contact to receive requests for law enforcement and security staffing at special events. Attends meetings as directed with various university departments and groups to plan for law enforcement presence at events.
Essential Function Yes Percentage of Time 20 Job Duty
Assists with facilitating meetings and organizing meeting logistics to include scheduling meetings, reserving meeting rooms and other resources, preparing meeting minutes, and other communications required. Communicates to project team members and those responsible for special event planning and scheduling. Coordinates schedules, information and logistics management.
Essential Function Yes Percentage of Time 20 Job Duty
Develops databases, queries, and report for law enforcement involvement with special events. Maintains any software related to special events management or scheduling. Ensures proper coding and data entry into those databases or software packages. Records information on special events for historical reference (i.e. staffing, hours, cost, and other various details about the event).
Essential Function Yes Percentage of Time 20 Job Duty
Assists with researching new policies, procedures, and best practices as it relates to law enforcement involvement with special events. Develops standardized procedures for each event so officers and event personnel receive information on expected requirements / performance / success criteria for each position or post. Coordinates and communicates with the officer in charge of each event so they are aware of staffing levels and event specific requirements or special exceptions.
Essential Function Yes Percentage of Time 20 Job Duty
Collects, prepares, and coordinates the information flow of hours worked for time entry and billing purposes. Conducts basis analysis, compiles statistics, and prepares required reports for dual and special events. Tracks, updates, and maintains project requirements, documents issues, and supports all other project deliverables.
Essential Function Yes Percentage of Time 20
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive Yes Hazardous weather category Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date Job Open Date 02/12/2025 Job Close Date 03/30/2025 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 30, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
Quicklink for Posting https://uscjobs.sc.edu/postings/183374 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Logo Posting Number STA00110PO25 Job Family Law Enforcement and Emergency Management Job Function Emergency Management USC Market Title EM Special Events Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/182888 Job Level P1 - Professional Business Title (Internal Title) Special Events Coordinator Campus Columbia Work County Richland College/Division Division of Law Enforcement and Safety Department DAF University Police Department State Pay Band 5 Approved Starting Salary $45,133 Advertised Salary Range $45,133 - $67,699 Location of Vacancy Part/Full Time Full Time Hours per Week 40 Work Schedule
Standard working schedule: 8:30 am – 5:00 pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months Job Search Category Law Enforcement
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Coordinate the planning of, response to, and preparedness for emergency incidents and events at the University. Provide law enforcement, security and protection for the University community and property.
Common Knowledge/Skills/Abilities: Demonstrate oral and written communication skills and able to communicate in a clear and concise manner. Possess professionalism and ability to work independently or in a team environment. Demonstrate flexibility, creativity, and attention to detail. Adaptable to performing under stress when confronted with emergency, unusual, or dangerous situations. Knowledge of or the ability to learn modern law enforcement techniques and procedures.
Job Related Minimum Required Education And Experience
Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications Knowledge/Skills/Abilities
Must demonstrate excellent oral and written communication skills and be able to communicate in a clear and concise manner. Must possess a high level of professionalism and ability to work independently or in a team environment. Must demonstrate flexibility, creativity, and attention to detail. Must have a strong operational knowledge of Microsoft Office software.
Job Duties
Job Duty
Assists in developing procedures and documents for special events. Serves as the point of contact to receive requests for law enforcement and security staffing at special events. Attends meetings as directed with various university departments and groups to plan for law enforcement presence at events.
Essential Function Yes Percentage of Time 20 Job Duty
Assists with facilitating meetings and organizing meeting logistics to include scheduling meetings, reserving meeting rooms and other resources, preparing meeting minutes, and other communications required. Communicates to project team members and those responsible for special event planning and scheduling. Coordinates schedules, information and logistics management.
Essential Function Yes Percentage of Time 20 Job Duty
Develops databases, queries, and report for law enforcement involvement with special events. Maintains any software related to special events management or scheduling. Ensures proper coding and data entry into those databases or software packages. Records information on special events for historical reference (i.e. staffing, hours, cost, and other various details about the event).
Essential Function Yes Percentage of Time 20 Job Duty
Assists with researching new policies, procedures, and best practices as it relates to law enforcement involvement with special events. Develops standardized procedures for each event so officers and event personnel receive information on expected requirements / performance / success criteria for each position or post. Coordinates and communicates with the officer in charge of each event so they are aware of staffing levels and event specific requirements or special exceptions.
Essential Function Yes Percentage of Time 20 Job Duty
Collects, prepares, and coordinates the information flow of hours worked for time entry and billing purposes. Conducts basis analysis, compiles statistics, and prepares required reports for dual and special events. Tracks, updates, and maintains project requirements, documents issues, and supports all other project deliverables.
Essential Function Yes Percentage of Time 20
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive Yes Hazardous weather category Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date Job Open Date 02/12/2025 Job Close Date 03/30/2025 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 30, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Quicklink for Posting https://uscjobs.sc.edu/postings/183374 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $45,133 - $67,699
