What are the responsibilities and job description for the Administrative Coordinator position at University of South Carolina?
Posting Number
STA00291PO25
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Administrative Assistant
Link to USC Market Title
https://uscjobs.sc.edu/titles/131895
Job Level
A3 - Administrative/Operational Support
Business Title (Internal Title)
Administrative Coordinator
Campus
Aiken
Work County
Aiken
College/Division
USC Aiken College/Division Level
Department
AIK Marketing and Communications
State Pay Band
5
Approved Starting Salary
$41,258
Advertised Salary Range
Salary commensurate with qualifications.
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Basis
12 months
Job Search Category
Other Professional
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Administrative Coordinator I, Minimum Salary: $41,258 per year, USCA Marketing & Communication
Under the general supervision of the Chief of Staff and Vice Chancellor of Marketing and Communication, the Administrative Coordinator provides comprehensive support for the Chief of Staff and Vice Chancellor of Marketing and Communication and plays a key role in helping execute the university’s strategic marketing projects. Must possess excellent computer skills in word processing and database management. Excellent interpersonal and written communication skills and strong organization skills required. Must be able to travel occasionally and work evenings and weekend hours. Requires independent judgement but must be able to recognize the need for assistance in difficult situations. This position has autonomy in decision-making regarding the planning and execution of major University events. Minimum Requirements: A high school diploma or GED. Requires 2 or more years of job related experience. Preferred: A bachelor’s degree and three years of progressively responsible administrative experience, or equivalency, and experience in event planning. Application deadline: April 23, 2025. Women and minorities are encouraged to apply. USC Aiken is an AA/EOE.
Job Related Minimum Required Education and Experience
Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
A bachelor’s degree and three years of progressively responsible administrative experience, or equivalency, and experience in event planning preferred.
Knowledge/Skills/Abilities
Must process excellent computer skills in word processing and database management. Excellent interpersonal and written communication skills and strong organization skills required. Must be able to travel occasionally and work evenings and weekend hours. Requires independent judgement but must be able to recognize the need for assistance in difficult situations. This position has autonomy in decision-making regarding the planning and execution of major University events.
Job Duties
Job Duty
Provide administrative support, including managing individual calendars and meeting requests; coordinating group meetings and campus visits; coordinating special projects; and helping with other requests as defined.
Essential Function
Yes
Percentage of Time
35
Job Duty
Provide budgetary support, including processing invoices and reconciling expenses, along with participating in an annual budget planning cycle.
Essential Function
Yes
Percentage of Time
10
Job Duty
Serve as chief liaison for departmental human resource initiatives, deadlines, and processing.
Essential Function
Yes
Percentage of Time
10
Job Duty
Handle event logistics and coordination when appropriate; serving as planning and coordination support for Chancellor Office events.
Essential Function
Yes
Percentage of Time
15
Job Duty
Provide mentorship and coordination for Chancellor Ambassadors activity planning.
Essential Function
Yes
Percentage of Time
20
Job Duty
Supervise student assistant in Marketing Office.
Essential Function
Yes
Percentage of Time
5
Job Duty
Other duties as assigned.
Essential Function
Yes
Percentage of Time
5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Job Open Date
04/16/2025
Job Close Date
04/23/2025
Open Until Filled
No
Special Instructions to Applicant
In addition to completing the online application, please also upload your resume and a separate cover letter.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by April 23, 2025.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by April 23, 2025.
Quicklink for Posting
https://uscjobs.sc.edu/postings/185986
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $41,258
