What are the responsibilities and job description for the Event Manager position at University of South Carolina?
Posting Number
STA00304PO25
Job Family
Event Management
Job Function
Events
USC Market Title
Events Coordinator
Link to USC Market Title
https://uscjobs.sc.edu/titles/134182
Job Level
P3 - Professional
Business Title (Internal Title)
Event Manager
Campus
Columbia
Work County
Richland
College/Division
School of Law
Department
LAW School
State Pay Band
6
Approved Starting Salary
$54,165
Advertised Salary Range
$54,165 - $67,000 commensurate with experience
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Monday through Friday 8:30am to 5:00pm with an hour for lunch each day
Basis
12 months
Job Search Category
Other Professional
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
The Event Manager provides event services for all School of Law events and programs, including commencement, faculty/student conferences and symposia, alumni events, student events, orientation, and special events and programs. The Events Manager is also responsible for coordinating and supporting outside events for approved organizations. The Event Manager works with the various constituent groups of the law school to ensure the successful execution of events through effective communication, attention to detail, adherence to best practices in event management, and compliance with deadlines, timelines, university and law school policies, and the event budget. The successful Event Manager will be creative, well-organized, and detail-oriented, and possess excellent communication and interpersonal skills. The Event Manager reports to the Vice Dean for Student and Alumni Engagement and Strategic Initiatives.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Five or more years of event planning experience preferred. Excellent negotiation skills and knowledge of the hospitality industry. The ability to think creatively and to think and plan ahead.
Knowledge/Skills/Abilities
The Event Manager must have excellent organizational, time management, communication, and interpersonal skills and be able to work effectively with a diverse constituency of faculty, staff, alumni, students, and the public. Be flexible to accommodate unpredictable demands and be able to work evenings and weekends when events are scheduled for those days and times. Able to manage multiple tasks, pay attention to details, and meet deadlines while remaining personable and professional. Able to develop and monitor event budgets and expenses. Have an intermediate knowledge of Microsoft Excel, Word, and database software, and the ability to use marketing and registration software such as Mailchimp, Eventbrite, and Touchnet. Be proficient in PeopleSoft and PlanningPod or have the ability to learn the software. Have (or develop) knowledge of USC and Educational Foundation policies and procedures related to events. Possess high expectations for quality, excellent customer service etiquette, and a strong work ethic.
Job Duties
Job Duty
Plan, coordinate, manage, and execute all aspects of all events within the Law School in collaboration with the event owner. Coordinates facility needs for events; obtains services for audio, video, security, parking, catering, staging, photography, invitations/registration, signage, programs, name tags, linens, decor, consumables and other services (including CLE documentation, if necessary) according to the needs of the event owner; manages event travel, hotel accommodations, and transportation for guests and speakers (if applicable).
Essential Function
Yes
Percentage of Time
30
Job Duty
In collaboration with the event owner, the Event Manager is responsible for providing a detailed event planning and execution checklist for all aspects of an event. A planning timeline (including key decision dates) and a responsibility assignment will be included with the checklist for all major events. Additionally, the Event Manager is responsible for providing the event owner a detailed checklist of all services and supplies to be provided on the day of the event and will supervise and manage vendors and suppliers. The Event Manager will coordinate all activities during the event to ensure all services and supplies are delivered and set up as planned.
Essential Function
Yes
Percentage of Time
25
Job Duty
Obtain budget information for the event from the event owner at the planning stage of the event, and work with the event owner to stay within budget. The Event Manager will also provide the event owner with estimates from different vendors. Provide the event owner with creative options in venue choices, menu selections, vendors (when choices are possible), and other services with written itemized proposals, staying abreast of the budget. The Event Manager will also provide the event owner with estimates from different vendors. Provide the event owner with a running total of expenses and revenues. At the conclusion of the event, provide a complete, itemized event expense report and or income statement to the event owner and the Vice Dean for Student and Alumni Engagement and Strategic Initiatives.
Essential Function
Yes
Percentage of Time
25
Job Duty
Serves as the event registration operator for all events. This includes developing and maintaining an online registration profile, fee collection, registration tracking, refund processing, and providing timely and accurate enrollment reports to the event owner. Serves as a Touchnet coordinator for law school with the Bursar’s Office.
Essential Function
Yes
Percentage of Time
5
Job Duty
Serves as one of the law school’s calendar coordinators by assisting in the calendar reservation process.
Essential Function
Yes
Percentage of Time
5
Job Duty
Works with the Communications and Academic Technology departments and the event owner to coordinate marketing and event materials, including invitations, programs, RSVPs, save the date cards, printing, videos, AV needs, etc.
Essential Function
No
Percentage of Time
5
Job Duty
Other duties as required.
Essential Function
Yes
Percentage of Time
5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Job Open Date
04/24/2025
Job Close Date
06/08/2025
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 8, 2025.
Quicklink for Posting
https://uscjobs.sc.edu/postings/186300
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $54,165 - $67,000
