What are the responsibilities and job description for the Executive Assistant position at University of South Carolina?
Posting Number
STA00251PO25
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Executive Assistant
Link to USC Market Title
https://uscjobs.sc.edu/titles/131936
Job Level
P3 - Professional
Business Title (Internal Title)
Executive Assistant
Campus
Columbia
Work County
Richland
College/Division
Communications
Department
COMM Institutional Relations and Public Affairs
State Pay Band
7
Approved Starting Salary
$29,790 (part -time)
Advertised Salary Range
$29,790-$44,685
Location of Vacancy
Columbia, SC
Part/Full Time
Part Time
Hours per Week
20
Work Schedule
Position is part time, 20 hours per week, schedule will be set based on needs of the department.
Basis
12 months
Job Search Category
Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Serve as Executive Assistant to the Associate Vice President (AVP) of Communications. Executes various confidential and complex administrative support functions for and on behalf of the Office of University Communications.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Knowledge/Skills/Abilities
Excellent customer service skills. High level of organization and ability to multi-task. Excellent verbal and written communication skills. Ability to develop and foster successful working relationships with various stakeholders. Proficiency with Microsoft Office suite.
Job Duties
Job Duty
Executes confidential administrative support functions for and on behalf of the Office of University Communications. Communicates independently on a daily basis, both written and orally with internal and external stakeholders. Administrative support duties include preparing correspondence, answering calls, and reviewing paperwork to ensure that it is complete and accurate. Manages the central telephone and related calls for the Office of Communications.
Essential Function
Yes
Percentage of Time
20
Job Duty
Manages the calendar for the Associate Vice President with accuracy and discretion. Research, compiles, and organizes materials for meetings, events and speaking engagements. Coordinates and schedules meetings, plans and prepares agendas and disseminates information pertaining to pertinent matters and agenda items to the appropriate people. Secures meeting space when needed.
Essential Function
Yes
Percentage of Time
20
Job Duty
Manages all aspects of travel arrangements for the Office of Communications to include travel arrangements, accommodations, meetings, registrations, reimbursement, and contracts. Prepares and processes pre and post travel documents including the USC Travel Authorization Form and USC Travel Reimbursement Voucher. Assists with the planning and implementation of special events to include document preparation, itineraries, reservations, catering, set-up/clean-up, guest parking, etc.
Essential Function
Yes
Percentage of Time
15
Job Duty
Manages Office of Communications budgetary functions in compliance with associated federal and state laws. Reconciles charges/accounts to ensure budgets and expenditures are properly recorded.
Essential Function
Yes
Percentage of Time
15
Job Duty
Serve as departmental purchasing card liaison. Responsible for managing office resources/supplies in compliance with purchasing related policies/requirements. Processes invoices, subscriptions and memberships.
Essential Function
Yes
Percentage of Time
15
Job Duty
Partners with the HR Service Team for human resources related actions needed for Office of Communications personnel. Serves as liaison between Office of Communications leadership and HR to ensure HR needs are met and actions are accomplished timely. Maintains required records to include search committee files and performance related documents. Serves as Time and Absence Approver to approve timesheets and/or leave requests in the absence of Office of Communications leadership.
Essential Function
Yes
Percentage of Time
15
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Job Open Date
04/01/2025
Job Close Date
04/30/2025
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by April 30, 2025.
Quicklink for Posting
https://uscjobs.sc.edu/postings/185323
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $29,790 - $44,685
