What are the responsibilities and job description for the Grants Administrator position at University of South Carolina?
Posting Number
STA00945PO24
Job Family
Business Operations
Job Function
Grants Administration
USC Market Title
Grants Administrator
Link to USC Market Title
https://uscjobs.sc.edu/titles/132319
Job Level
P4 - Professional
Business Title (Internal Title)
Grants Administrator
Campus
Columbia
Work County
Richland
College/Division
College of Social Work
Department
COSW College of Social Work
State Pay Band
8
Approved Starting Salary
$72,093
Advertised Salary Range
Salary commensurate with qualifications
Location of Vacancy
SC
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Fiscal Accounting
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
The Grants Administrator manages all pre-award and post-award grant projects within the department/College of Social Work and provides administrative, budgetary, and programmatic support for all grant activities and for the department.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree and 4 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Prefer experience with USCERA, USC Accounting Intranet, DataWarehouse, and other internal accounting tools. Completion of the GRANT program preferred.
Knowledge/Skills/Abilities
Knowledge of USC policies, procedures, rules and regulations related to pre- and post-award grant administration. Must be analytical and have ability to plan, organize, and multitask under pressure while maintaining professionalism. Ability to provide efficient and effective verbal and written communication, maintain confidentiality, as well as establish and maintain effective working relationships.
Job Duties
Job Duty
Manages and administers post-award activities for internally and externally funded projects awarded to research and teaching faculty under the direction of the College of Social Work Assistant Dean. Assists faculty with and is liaison with the SAM office for sponsored award contracts, including sub-award contracts. Monitors fiscal activity to ensure compliance with Federal and/or agency guidelines as well as USC policies and procedures. Monthly review and financial reports of research accounts to principal investigators. Assistance with post-award functions, including budget projections, extensions, budgets, and close-out. Monitors subcontracts and cost share. Coordinates with other departments where faculty are on their grants. Responsible for completing monthly F&A transfers. Coordinate the completion of time and effort reports. Serve as purchasing card liaison.
Essential Function
Yes
Percentage of Time
50
Job Duty
Provides faculty and students with pre-award grant proposal assistance. Work closely with research administration consultant facilitating pre-award activity by creating timelines and checklists for proposals to ensure timely and accurate submission, budget and justification development, sub-award coordination, and proposal processing through USCERA. Communicates with outside entities regarding sub-award inclusion in proposals; Reviews and approves internal and external proposals, including cost share when applicable, and ensures accuracy of the budget for the proposed project. Trains new faculty and students on USC sponsored award processes and software such as USCERA. Maintains/obtains necessary training and knowledge related to all aspects of the pre-award system through webinar and conference attendance.
Essential Function
Yes
Percentage of Time
35
Job Duty
Assists with sponsored award related procurement including purchase of supplies, participant incentives, and others. Completes grant activity related to HR account changes, HR retro changes, and GL journal entries/vouchers, and summer salary calculations. Works closely with the HR Manager and travel administrator to confirm grant-related charges. Provides administrative duties as assigned.
Essential Function
Yes
Percentage of Time
10
Job Duty
Serves as contact for Centers and Institutes of the College of Social Work with coordination of grant-related activities. Develops system for cross-training to provide support in the absence of other grants manager. Prepares fiscal reports and analyses, as requested, for internally and externally-funded projects and program development activities. Meets with the Assistant Dean for weekly reviews and planning on grant activity. Attends workshops, meetings, as requested. Advises Assistant Dean of potential problems and/or concerns.
Essential Function
Yes
Percentage of Time
5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Job Open Date
12/05/2024
Job Close Date
01/19/2025
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by January 19, 2025.
Quicklink for Posting
https://uscjobs.sc.edu/postings/180287
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $72,093
