What are the responsibilities and job description for the Human Resources Coordinator position at University of South Carolina?
Posting Number
STA00050PO25
Job Family
Human Resources
Job Function
General Human Resources
USC Market Title
Human Resources Specialist
Link to USC Market Title
https://uscjobs.sc.edu/titles/133113
Job Level
P1 - Professional
Business Title (Internal Title)
Human Resources Coordinator
Campus
School of Medicine Greenville
Work County
Greenville
College/Division
School of Medicine Greenville
Department
SOMG Administration
State Pay Band
5
Approved Starting Salary
$45,133
Advertised Salary Range
Salary commensurate with qualifications
Location of Vacancy
Greenville, SC
Part/Full Time
Full Time
Hours per Week
40
Work Schedule
Monday through Friday, 8:30 am – 5:00 pm.
Must be willing to work a flexible schedule to meet the needs of the department.
Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Human Resources/Legal
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Under minimal supervision, and reporting to the Director of Human Resources, coordinates a variety of professional duties in the administration of human resources programs for the USC School of Medicine Greenville (SOMG). Assist in Payroll reporting. Assists in the coordination of the enrollment process and assists in conducting employee benefit/retirement/leave training. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations. Coordinates and plans various human resources-related functions to include: processing research grant position (RGP) reappointments, processing affiliate hires, assist in the coordination of the EPMS process, processing position description updates (department, supervisor, hours, location, etc), and special human resources-related projects as assigned by the Director of Human Resources.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Prefer working knowledge of fundamental principles related to insurance, pension, and/or benefits administration. Supplemental knowledge of leave polices (FMLA, Sick/Annual Leave, etc.) and Worker’s Compensation. PEBA experience preferred. Prefer experience with hiring of staff, faculty, and students in compliance with USC Policies and procedures. HCM PeopleSoft and PeopleAdmin experience a plus. Experience in collecting, generating, and presenting data concerning human resources issues helpful.
Knowledge/Skills/Abilities
Ability to communicate effectively both orally and in written form. Knowledge of regulations, laws, processes and procedures concerning state-covered insurance and pension benefits. Knowledge and use of Microsoft office products. Required to conduct business lawfully and ethically by consistently adhering to policies, procedures and regulations.
Job Duties
Job Duty
HR Administrative Support
- Maintain and update employee files, ensuring compliance with company policies and legal requirements.
- Manage HR-related documentation and correspondence, ensuring accuracy and confidentiality.
- Support HR team with calendar management, scheduling interviews, and assisting in onboarding new employees.
- Organize and maintain filing systems (both physical and electronic), ensuring quick retrieval of information.
- Assist in preparing reports and presentations for HR meetings.
Essential Function
Yes
Percentage of Time
25
Job Duty
Compliance and Record-Keeping
- Ensure that employee records are compliant with local, state, and federal regulations.
- Assist in tracking mandatory training, certifications, and other compliance requirements.
- Support with audits and internal reviews related to HR processes.
- Maintain accurate records for health, safety, and other compliance-related activities.
- Assist in timely end date reporting.
Essential Function
Yes
Percentage of Time
15
Job Duty
Benefits and Employee Support
- Assist employees with benefits-related inquiries, such as health insurance, retirement plans, and wellness programs.
- Help manage employee benefits enrollments, changes, and eligibility tracking.
- Coordinate open enrollment periods and assist employees in selecting benefits options.
- Support the HR team in communicating benefits information to employees.
Essential Function
Yes
Percentage of Time
10
Job Duty
Payroll Funding Allocation and Reporting
- Assist with payroll reporting to ensure accuracy
- Help maintain and update grant allocations for RGP compensation.
- Help maintain and update funding accounts for staff/faculty compensation
- Monthly reviews of HCM Distribution Reports to validate account records
- Help maintain benefit distribution reporting
Essential Function
Yes
Percentage of Time
20
Job Duty
Employee Recognition, Awards, and Rewards
- Coordinate employee recognition programs, including planning events and preparing award materials.
- Support HR initiatives for employee motivation, rewards, and recognition.
- Help organize company-wide events, employee appreciation activities, and reward programs.
- Assist in tracking employee milestones and achievements for recognition purposes.
- Prepare and track expense reports for HR-related activities
Essential Function
Yes
Percentage of Time
20
Job Duty
Other
- Other duties as assigned when necessary.
Essential Function
Yes
Percentage of Time
10
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
03/17/2025
Job Open Date
01/21/2025
Job Close Date
02/14/2025
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by February 14th,2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/182513
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $45,133
