What are the responsibilities and job description for the Procurement Coordinator position at University of South Carolina?
Posting Number
STA00205PO25
Job Family
Procurement and Inventory Control
Job Function
Procurement
USC Market Title
Procurement Specialist
Link to USC Market Title
https://uscjobs.sc.edu/titles/133574
Job Level
P1 - Professional
Business Title (Internal Title)
Procurement Coordinator
Campus
Columbia
Work County
Richland
College/Division
Division of Student Affairs and Academic Support
Department
SAAS Division of Student Affairs
State Pay Band
5
Approved Starting Salary
$45,133
Advertised Salary Range
$45,133 - $56,416
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Fiscal Accounting
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Procurement Coordinator
- Do you have experience with procurement policies and practices?
- Are you a “details” person who enjoys finding opportunities for process improvement?
- Do you enjoy working with data and reviewing transactions for accuracy?
- Can you provide excellent customer service and follow up?
The procurement coordinator for the Division of Student Affairs specializes in the procurement of goods and services for the division. Responsible for fiscal analysis, accounting, and management of financial systems for the proper collection and distribution of funds.
Primary Duties:
- Prepares, submits and reconciles procurement requests submitted by division partners
- Verifies and documents financial accounting transactions related to those requests
- Other professional duties in creation and maintenance of accounting records
- Responsible for fiscal analysis, accounting, and management of financial systems for the proper collection and distribution of funds
Perks:
- Work-Life-Balance: Full-time pay with a 37.5 work week with occasional work-from-home options.
- Benefits you will not find elsewhere! (over 30 paid days off, paid tuition, state benefits, state retirement, and more!)
- An engaging and collaborative on-campus environment
- Opportunities for professional development.
Perks:
- Work-Life-Balance: Full-time pay with a 37.5 work week with occasional work-from-home options.
- Generous paid time off.
- An engaging and collaborative on-campus environment Our location is next to the iconic UofSC Horseshoe, surrounded by amenities, so you’ll love where you work!
- Opportunities for professional development.
- Eligible for enrollment in the Public Service Loan Forgiveness Program
- Working at a globally recognized, high-impact research university committed to a superior student experience.
https://www.youtube.com/watch?v=BALBcUSl7ck
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Experience in USC and/or state procurement policies
Knowledge/Skills/Abilities
Knowledge of the principles, practices, theories and terminology of accounting, auditing, banking, budgeting, financial management or investment. Knowledge of state government fiscal and accounting processes. Knowledge of the organization and capital structure of public utilities and of the methods and procedures used in the financing of major extensions to utilities operations. Knowledge of office practices and procedures. Knowledge of state government fiscal and accounting processes. Knowledge of state laws and regulations pertaining to university finances. Knowledge of financial statement analysis. Ability to proficiently apply mathematical concepts. Ability to analyze and interpret financial data, records and reports. Knowledge of the University receipting system and accounts receivable – PeopleSoft. Knowledge of accounting and business practices in relation to state procurement and fiscal reporting. The ability to balance and reconcile accounts. Act as a liaison with internal and external departments and agencies. Ability to communicate effectively. Ability to read and understand reporting tools and generate ledgers. Advanced excel skills.
Job Duties
Job Duty
Assists Division of Student Affairs staff with the management of financial accounts, revenue, and expenditures related to the procurement of goods and services. Assures that all procurement transactions are in accordance with the University purchasing policies. Manage processing and reconciliation of billing, accounts due, expenditures, reimbursements, departmental transfers, purchasing cards, grants, and travel.
Essential Function
Yes
Percentage of Time
25
Job Duty
Processes purchase requisitions and maintains purchasing files. Ensures receipt and payment of purchases. Processes all departmental paperwork for reimbursements, journal entries, purchasing card, travel, etc. Obtains and manages USC Purchasing Card to be used for authorized expenditures. Maintains working knowledge of and access to state contracts to inform divisional partners of materials and services covered under state contract. Ensures that all necessary office supplies and equipment are available and ordered as needed in a timely manner in adherence to accepted university procurement process. Works in the divisional finance ticketing system for the timely processing of requests in support of divisional priorities.
Essential Function
Yes
Percentage of Time
25
Job Duty
Assists the divisional Procurement Manager in processing purchase orders, payments to vendors, petty cash reimbursements, and reconciliations. Is expected to perform all routine functions of procurement for any divisional unit needs as a member of the division finance team using a “shared services” model. As required, may be assigned to specialize in unique functions of a department/unit or a divisional project.
Essential Function
Yes
Percentage of Time
25
Job Duty
Assists the divisional Procurement Manager in fiscal analysis and the coordination of accounting functions related to procurement of goods and services. Prepares financial reports and provides assistance with budget development and quarterly budget status reports. Assists the Procurement Manager in the following functions: purchasing, budgeting, accounts payable and accounts receivable, internal controls, and cashier for petty cash payments. Advises on best practices and development of internal policy and procedure changes to enhance efficiency and effectiveness. Maintains knowledge of all applicable University and state fiscal policies and procedures.
Essential Function
Yes
Percentage of Time
20
Job Duty
Performs other duties as assigned.
Essential Function
No
Percentage of Time
5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
05/01/2025
Job Open Date
03/13/2025
Job Close Date
05/15/2025
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by May 15, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/184640
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $45,133 - $56,416
