What are the responsibilities and job description for the Accounts Payable Assistant/Credit Card Administrator position at University of Tampa?
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Position Details
The University of Tampa is seeking a professional for the role of Accounts Payable Assistant / Credit Card Administrator to support the Office of Financial Management. The Office of Financial Management is responsible for general ledger accounting, accounts payable, payroll, tax and financial regulatory compliance, internal accounting controls, and financial reporting. The Accounts Payable Assistant / Credit Card Administrator role supports the accounts payable function and works as the primary contact / coordinator for all bankcard accounts. This position reports to the Accounts Payable Supervisor.
Responsibilities
- Coordinate and order new cards for staff members.
- Serve as the university liaison and respond to inquiries for corporate card and athletic travel card program.
- Train cardholders on how to use their cards at the time of issue in accordance with the university policy and relevant operating instructions.
- Perform monthly settlement of procurement card transactions.
- Monitor the use / abuse of procurement cards and initiate corrective action.
- Review p-card and athletic travel card transactions in Workday. Ensure that transactions are properly loaded in the system and verified in an appropriate timeframe.
- Continuously analyze data and transactions to determine whether processes can be improved to ensure greater compliance or efficiency of transactions.
- Review and process supplier invoices and expense reports in Workday.
- Create settlement runs for accounts payable items (supplier payments, expense reports, cash advances, and ad hoc payments).
- Answer questions regarding associated procedures in Workday.
- Ensure positive, responsible, and courteous services are provided to all internal and external customers including faculty, staff, students, and vendors.
- Research payments and assist vendors to resolve differences regarding invoices.
- Process checks for mailing.
- Other duties as assigned.
- Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.
Qualifications
Required Attachments
Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
1. Cover letter
2. Resume
Work Schedule
Monday-Friday, 8 : 30 a.m. to 5 : 00 p.m.
Summer : Monday-Thursday, 8 : 00 a.m. to 5 : 30 a.m.
Occasional evenings and weekends may be required
The University of Tampa offers great benefits to include :
The University of Tampa is an Affirmative Action / Equal Opportunity Employer. The University seeks candidates with diverse backgrounds to facilitate intercultural awareness and understanding.
Submission Guidelines
To receive full consideration for employment with The University of Tampa, please be sure to submit / upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
Background Check Requirements
Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and / or a credit report.
Additional Information
This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.
