What are the responsibilities and job description for the Purchasing Specialist/Supplier Administrator position at University of Tampa?
Position Details
The Purchasing Specialist/Supplier Administrator is responsible for maintaining and processing all supplier registrations, daily processing of purchase orders, and placing orders with vendors and suppliers. This position reports to the Purchasing Supervisor.
Responsibilities
- Maintain Workday inbox, phone calls and respond to emails daily.
- Process all new prospective supplier registrations; update current supplier information as needed to ensure timely payment for goods and services.
- Review and process purchase requisitions. Verifies accuracy against university purchasing policies and regulations.
- Obtains supplier tax exempt certificates, W-9s, and proof of insurance for supplier approval review.
- Process and complete background checks from various sources to complete perspective supplier registration.
- Process and update EFT enrollments for suppliers to receive payments via ACH.
- Report 1099 independent contractor payments to the Department of Revenue website.
- Work with Accounts Payable to ensure invoices are paid in a timely manner and respond to inquiries regarding the status of POs and goods/services are received.
- Coordinates vendor relationships, including searching for ways to reduce and evaluate purchasing costs from various suppliers.
- Research market for most cost-effective and competitive pricing for materials/services.
- Places orders with suppliers while ensuring documentation is accurate.
- Prepare reports to track the status of procurement activities, maintain databases and logs, and prepare documents/spreadsheets/correspondence.
- Resolves and answers questions with vendors and provides customer service to co-workers and the university community.
- Process all design and construction requisitions and initiate purchase orders.
- Assist in supplier diversity initiative by ensuring Workday is updated with supplier diversity status.
- Performs other duties as assigned.
- Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.
Qualifications
- Bachelor’s degree in business or related field, preferred.
- 1 year of related experience.
- Knowledge and skill with the Internet, data entry, spreadsheets, and word processing, specifically with Microsoft Word and Excel.
- Workday ERP system and University experience is a plus.
- Excellent interpersonal/human relations skills.
- Ability to maintain absolute confidentiality and discretion in all matters related to the University of Tampa and associated areas of responsibility.
- Ability to represent the University of Tampa with integrity and a high level of professionalism.
- Willingness to embrace new technologies and innovative organizational practices.
- Must possess strong organizational skills and an ability to set priorities and exercise sound independent judgement within areas of responsibility.
- Ability to understand, interpret, explain, and apply rules and policies applicable to areas of responsibility.
Required Attachments
Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
1. Cover letter
2. Resume
Work Schedule
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required.
The University of Tampa offers great benefits to include:
- FREE Tuition
- Generous paid leave
- Wellness initiatives
- 100% Employer-Funded Health Reimbursement Account
- 100% Employer-Paid Short & Long Term Disability Insurance
- 100% Employer-Funded Employee Assistance Program
- Discounted On-Campus Dining Meal Plans
- FREE On-Campus Parking
- FREE Access to Campus Amenities (pool, library, campus events and more)
- Fitness Center
- Pet Insurance
- Flexible Spending Accounts
- And more!
The University of Tampa is an Affirmative Action/Equal Opportunity Employer. The University seeks candidates with diverse backgrounds to facilitate intercultural awareness and understanding.
