Executive Assistant

Job Detail

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• Job Title:

  Executive Assistant

• Department:

  UHS Administration

• Full/Part Time:

  Full

• Req Number:

  UHS-33177

Position Summary:

The ideal candidate for this position will have a commitment to the mission and vision of University Health System, Inc. with high energy and the ability to prioritize and complete multiple tasks carefully and quickly. The individual must be comfortable interacting with team members and members of the community and must have strong interpersonal skills to manage complex situations with good judgment, discretion, and tact. The candidate must know when to elevate a concern and how to do so appropriately. Strong organizational skills, integrity, and attention to detail are essential.

Reporting to both the Senior Vice President of Government Relations (SVPGR) and t he Executive Assistant to the President & CEO, this position provides administrative support to the SVPGR and serves at the front desk of the Cherokee Trail Building. The responsibilities require the exercise of independent judgment and sufficient technical knowledge of government relations. They must be able to work independently with little supervision, be well organized, flexible, proactive, resourceful, self-motivated, and efficient. They must have expert written and verbal communication skills and strong decision-making ability.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Manages all planning and execution of meetings for the SVP of Government Relations (SVP GR)

• Processes mail for SVPGR

• Maintains supply inventory for SVPGR

• Ensures SVPGR has all appropriate materials available for meetings and presentations and that all equipment is in good working condition, and presentations can be made without audiovisual problems

• Plans and coordinates official gatherings and other business/social events involving the SVPGR

• Makes travel arrangements for the SVP GR and follows up to ensure arrangements are in place from beginning to end with detailed written itineraries

• Maintains files, both hard copy and electronic, for easy retrieval

• Responds to all calls and complaints and ensure that the calls are dealt with appropriately or make assignments and follow through to ensure that the call has been handled

• Be familiar with appointment schedules and calendars for the executives within the Cherokee Trail Building

• Greet guests and ensures phones are answered while demonstrating excellent customer service skills

• Serves as back up to Executive Assistants when needed

Position Qualification:

REQUIRED QUALIFICATIONS:

• Experience providing administrative support in a fast-paced environment

• Reputation of the highest integrity

• High emotional intelligence and a pleasant demeanor with exceptional interpersonal skills

• Adjusts quickly to constructive feedback

• Able to take initiative while working with minimal oversight

• High level of professionalism with the ability to maintain sensitive and confidential information

• Comfortable coping with constant interruption

• Physically able to manage interruptions at the door several times a day

• Organized, detail-oriented, and able to manage multiple complex tasks

• Proficient in Microsoft Office applications; and

• Commitment to the mission, vision, and values of University Health System, Inc.