What are the responsibilities and job description for the Administrative Assistant I position at University of Texas at Arlington?
Posting Details
Position Information
Posting Number
S06010P
Position Title
Administrative Assistant I
Department
AVP Health and Wellness
Location
Arlington
Job Family
Administrative Support
Position Status
Full-time
Work Hours
Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
Open to
External and Internal
Salary
Salary is commensurate based on qualifications and relevant experience up to $40,000
Duration
Funding expected to continue
Pay Basis
Monthly
Benefits Eligible
Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
This Administrative Assistant I will support the Maverick Pantry Team by assisting with a variety of administrative duties under general supervision. This position will support the Maverick Pantry by performing various routine administrative duties daily requiring exercise of independent judgement, initiative, and ability to make decisions relative to office operations. May handle confidential and sensitive material.
Essential Duties and Responsibilities
- Assist with processing financial transactions including purchases orders, voucher payments, procurement cards, travel arrangements and expense reports.
- Reconcile departmental financial accounts; review and approve financial transactions including vouchers, deposits, transfer of funds, and reconciliation of department employee’s company credit card accounts. Order supplies and assists with procurement for the Maverick Pantry as needed.
- Create routine correspondence and processes for the Emergency Assistance Fund to address requests, including the submission of e-forms. Will maintain files and records for the Maverick Pantry and Emergency Assistance Fund.
- Help maintain Pantry Soft and other information systems related to the Maverick Pantry and the Emergency Assistance Fund.
- Support day-to-day operations of the Maverick Pantry, including student employee/volunteer scheduling and serving students using the pantry by checking them in/out as needed.
- Assist with management and coordination of student employee pre-employment/onboarding process and initiate criminal background checks.
- Verify hours for student employees using internal timekeeping systems.
Minimum Qualifications
- High school diploma with a minimum of two (2) years of experience providing secretarial or administrative support or equivalent work experience.
Preferred Qualifications
- An associate degree or a bachelor’s degree.
- Experience with department budgets.
- Experience processing basic financial transactions.
- Experience with PeopleSoft.
- Experience with University of Texas at Arlington policies and procedures.
Knowledge, Skills and Abilities
- Excellent oral and written communication skills and attention to detail.
- Solid organizational, decision-making, problem-solving, and critical thinking skills.
- Proficient in Microsoft Suite – Word, Excel, and Outlook.
- Ability to exercise initiative and independent judgment (work independently).
- Ability to resolve routine problems and make decisions.
- Ability to draft, read and comprehend a variety of correspondence.
- Ability to manage time effectively and prioritize work.
Other Requirements
Working Conditions
- General office conditions, with repetitive use of keyboard at a workstation.
- Professional activities and participation in Student Affairs may include off site meetings.
- Repetitive use of keyboard at workstation.
- Use of manual dexterity.
- Ability to lift up to 25lbs.
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies
1
Open Until Filled
Minimum Number of References Required
3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
- * How many years of experience do you have in an administrative, secretarial or clerical role?
- None/less than 2 years
- 3 to 4 years
- 5 to 6 years
- 7 years or more
- * What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
- No skills/Basic
- Intermediate
- Advanced
- Proficient
Documents Needed To Apply
Required Documents
Optional Documents
- Resume or CV
- Cover/Interest Letter
Salary : $22
