Student Affairs Program Coordinator

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Weekly Scheduled Hours:

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Earliest Start Date:

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Job Details:

The University of Texas at Austin's School of Civic Leadership prepares a rising generation to thrive in life and in service to others. The School of Civic Leadership is home to a community of scholars and students who draw on the Western tradition and American constitutionalism to gain insight on what it takes to live well and lead well.

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

For more details, please see:https://hr.utexas.edu/prospective/benefitsandhttps://hr.utexas.edu/current/services/my-total-rewards

The Student Affairs Program Coordinator's role will be to support the mission of the School of Civic Leadership by coordinating and managing events, facilitating student engagement, and fostering strong relationships with campus and internal partners. This position ensures seamless execution of prospective, admitted, and current student events, overseeing logistics, resource management, and communication efforts.

• On behalf of the School of Civic Leadership, collaborate and maintain positive relationships with various campus partners to coordinate information sessions, School of Civic Leadership office hours, UT Texas Preview and UT Hooked on College.
• Manage RSVPs for virtual and on campus Prospective Student events, Current Student Events, and Admitted Student Events. Direct event set up and break down, ensuring necessary resources are available. Greet prospective students and parents with a warm welcome. Coordinate with appropriate campus partners for virtual events to have adequate technology set up. Assist event hosts as necessary.
• Maintain event supplies, ensure adequate amount of print materials, signs, and swag. Create and actively maintain supply inventory list, ordering additional materials as necessary. Purchase materials using various approved vendors by Procard and purchase order in collaboration with Business Affairs Administrative Manager.
• Attend internal meetings to stay abreast of internal and University purchasing policies.
• Assist in website SCL revisions.
• Write in depth summaries of School of Civic Leadership events, providing content for School of Civic Leadership forum.
• Oversee admitted and current student event logistics, schedule yield events. Engage in website revisions as necessary.
• Act as back up to Senior Administrative and Program Associate as necessary.
• Collaborate with internal administrative partners to maintain upkeep of Littlefield Home and Littlefield Carriage House office supplies.

• Bachelor's degree with three years of relevant experience.
• Demonstrated interest in the mission of SCL.
• Excellentinterpersonal, verbal, and written communication skills.
• Demonstrated organizational skills and ability to manage multiple tasks simultaneously to meet deadlines in a timely manner.
• Proficiency with Microsoft Office suite.
• Ability to interact and maintain productive working relationships with a broad population of faculty, staff, and students and maintain a positive and professional demeanor.
• Ability to take initiative and work both independently and as a team member.

Relevant education and experience may be substituted as appropriate.

• Experience using UT mainframe, and other UT applications.
• Knowledge of the UT policies and procedures.
• Experience planning, budgeting, and executing small to mid-sized events, including vendor coordination.
• Advanced skills in the use of Microsoft Office applications.

$56,000 depending on qualifications

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.