Program Coordinator

• Preparing and implementing marketing plans, especially social media related to promoting and targeting potential students and attending recruitment events such as college fairs and campus visits.
• Evaluating applications and assembling packets for the Admissions Committee's review.
• Handling and preparing application packages for newly admitted students for on-boarding in the Materials Science and Engineering graduate programs.
• Working closely with multiple departments, including admissions, marketing, and student services.
• Providing guidance and support to prospective students.
• Managing all department events such as colloquiums, special seminars, student seminars and social events.

Bachelor's degree in Business or a related field, with 3-5 years of experience directly related to the duties and responsibilities specified; or an equivalent combination of education and experience.

• Bachelor's degree; with at least three years of experience in a coordinator role, or related administrative position.
• Experience with event management.
• Experience with social media marketing tools.
• Experience in higher education settings.
• An equivalent combination of education and experience may be
  considered.

• Must be able to adapt quickly to changing priorities and assignments.
• Must be able to move event-related materials to and from event sites.
• Must be able to lift and carry boxes weighing 10 lb. or more.
• Must be able to move about campus to offices or event sites.

• Support the department's efforts to increase enrollment.
• Identifies, creates, implements, and facilitates strategic practices to increase applications, enrollment, and improve matriculation rates (admitted students who continue to matriculate).
• Organizes, attends, and hosts events locally to support recruitment and matriculation goals, both in-person and virtually.
• Collaborates with appropriate internal UTD teams to lead or support outreach and recruitment activities.
• Travels to recruitment events
• Prepares and updates the existing annual outreach and recruitment plans, which help inform any new or existing programs, events, and activities to be implemented during the year.
• Works closely with the department to develop and plan new program initiatives.
• Processes and organizes applications for student admissions.
• Prepares all funding offers, including RA/TA, and internal scholarship offers.
• Manages applications for the certificate programs.

• Serves as primary point of contact for new and incoming students and responds to student inquiries via e-mail and phone; and advises prospective students on admission to the MSE programs.
• Leads the department to collaborate with the school marketing and communication teams to create and distribute materials such as the Fall Newsletter and the Annual Report, and website updates.
• Develop and implement social media strategies to promote department programs across various platforms (e.g. Facebook, Instagram, LinkedIn, YouTube).
• Create engaging and high-quality content, including text, images, videos, and infographics, to share on social media.
• Monitor social media channels, respond to inquiries, and engage with our online community.
• Collaborate with the UTD and ECS Marketing and Communications team to align social media efforts with overall marketing goals.
• Analyze social media metrics and generate reports to measure the effectiveness of campaigns and strategies.
• Stay updated on the latest social media trends and best practices to ensure our content remains relevant and impactful.
• Coordinate with faculty, staff, and students to gather content and share success stories related to our programs via social media, newsletters, and annual reports.

• Plan, coordinate, and execute a variety of events, including department colloquia and faculty and student seminars, social gatherings, and student activities.
• Develop and manage event budgets, ensuring cost-effective use of resources.
• Coordinate logistics, including venue selection, catering, audio-visual needs, transportation, and accommodations.
• Create event timelines, agendas, and run-of-show documents.
• Promote events through various channels, including social media, email campaigns, and campus signage.
• Oversee event setup, execution, and teardown, ensuring a smooth and successful event experience.
• Conduct post-event evaluations to gather feedback and identify areas for improvement.
• Maintain detailed records of event activities, budgets, and outcomes.

• Participate in ongoing professional development on campus and online to ensure professional growth, ongoing learning/unlearning, and the application of best practices to recruiting a student population in engineering

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance - 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options - approved by department