What are the responsibilities and job description for the Accounting Specialist II position at University of Texas at El Paso?
Summary: Under limited supervision and with considerable latitude for the use of initiative and independent judgment, computes, classifies, records, and verifies numerical data for use in maintaining accounting records.
Note: This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver’s license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position.
Statement of Duties and Responsibilities:
Responsible for tracking expenses, reconciling the cost centers, and fixing discrepancies for the Dean’s office, CPS, and Bioinformatics programs.
Support CAO with financial reports and record keeping.
Provides support for onboarding process and procedures.
Responsible for processing payments, reimbursements, travel authorizations, POs, and investigates problems with vendors or purchasing agents.
Provides Payment Works support and processing.
Provides support and arrange travel for guest speakers.
Assist with Procurement Card (Pro Card) reconciliation to verify receipts and reconcile all transactions in PeopleSoft and update the Transaction Log for each statement period.
Process budget transfers and expense reclassifications. .
Identifies and resolves issues, concerns, discrepancies, problems, and inconsistencies, determining appropriate corrective procedures.
Performs periodic and as needed inventory of office equipment and supplies; generates purchase orders for new equipment or arranges for surplus equipment to be removed from premises.
Maintains front-facing presence in office lobby and conference rooms to manage visitors and incoming materials.
Ensures the office lobby, conference rooms, and kitchenette area are well kept, organized, and maintained to welcome guests and to promote a positive work environment.
Coordinates front office functions, ordering and monitoring inventory and office supplies, and coordinating facilities and mail service activities.
Ensure accurate and timely communications (incoming calls, departmental email) are facilitated as directed.
Maintain conference room calendar
Maintains responsibility for general support functions to the department.
Assists with coordination/management of event logistics
Prepares documents and materials for meetings
Maintains records and organizes filing and archive systems to facilitate the expeditious retrieval of information.
Maintains a high degree of confidentiality on all sensitive information this position is privy to.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: No supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum Education required: Associate's degree
Minimum Experience required: Five years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.
Preferred Qualifications: Bachelor’s degree and accounting background
Additional Information
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
