Assistant Director

Essential Functions

Goals:

• Manage admissions process including reviewing admissions submissions via PharmCAS, creating admission packets, scheduling interviews, and creating and sending out admissions letters.
• Working in conjunction with the UTEP Office of Admissions and Recruitment.
• Initiative would focus on building relationships with accepted applicants. Possibly sending welcome packs.
• “Welcome” activities will provide opportunities to connect applicants with students, ask questions, meet with financial aid officer, tour the facility, and meet faculty members.
• Collect contact and engagement data on prospective students.
• Generate excitement for our program and the profession.
• Increase the PharmD applicant pool.
• Appropriately measure and increase diversity in the applicant pool.
• Successful campaigns must begin early in a student’s educational career and be responsive to environmental changes. Success requires the development of a series of significant touchpoints.

Job Responsibilities

The Assistant Director will plan, implement and assess outreach and recruitment programs/efforts for the PharmD program in the School of Pharmacy under the direction of the OSA Director and in consultation with School leadership. This individual will plan and coordinate participation in Graduate School Fairs and speaker requests, manage all administrative aspects of our participation in outreach and recruitment initiatives including recruitment of faculty, staff, students and alumni to serve as ambassadors of the PharmD program. This position will develop relationships with undergraduate Health and Science Professions advisors who work with students in preparing them for admission to pharmacy school. These relationships cultivate access to prospective undergraduate students and, ultimately, application to our program. The Assistant Director plans and presents events for prospective students online, locally, and throughout the state and works closely with the Communications unit to develop publications, and messaging through social media which reflects the Schools branding efforts.

The Assistant Director attends professional conferences, symposia, meetings, fairs, etc. with the goal of successfully recruiting applicants to the PharmD program. The Assistant Director will develop and nurture relationships with feeder institutions and will need to converse authoritatively about pharmacy education, both one-on-one and with large groups. The Assistant Director will monitor and evaluate success of recruitment strategies in conjunction with the OSA Director, Associate Dean for Academic Affairs, and Dean.

Compiles and submits reports as required by management, state, local, and federal regulatory agencies.

Acts as liaison between department and internal or external customers.

Participates in various committees, professional trainings, industry conferences, and conventions.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's Degree.

and

Experience: Three (3) years of related experience and training to the statement of duties and responsibilities; or equivalent combination of education and experience. Occasional traveling required.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand, walk, stoop, kneel, and crouch. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25 pounds.

The noise level for this work environment usually ranges from moderate to very loud.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.