What are the responsibilities and job description for the Academic Program Coordinator, ConTex position at University of Texas at San Antonio?
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 13320
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.
In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.
Posting End Date: Applications will be accepted through 11:59 PM CDT on 04/07/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Range: Commensurate with education, experience and qualifications.
Hours: up to 40 hours per week, exempt.
Required Application Materials:
Essential Functions
Job Summary
To coordinate, manage, and evaluate ConTex academic programs which include Doctoral Fellowships, Postdoctoral Fellowships, and Collaborative Research Programs. Responsible for providing professional academic/administrative level support, assigned programs, which may include budget coordination, program selection, program evaluation, staff supervision, and future program planning.
ConTex is an office and program established by the University of Texas System to support a program of cooperation with Mexico's Secretariat of Science, Humanities, Technology and Innovation (Secihti, formerly Conahcyt). ConTex supports binational academic and research activities in graduate education, postdoctoral and faculty exchanges, mobility on non-degree graduate students, and collaborative research projects. The UTSA Office of the President is responsible for overseeing the ConTex program and office.
Core Responsibilities
Required Qualifications
Preferred Qualifications
Knowledge, Skills, and Abilities
Preferred
Additional Information
Working Conditions
Physical Demands:
This position will require working both remotely in Texas and on campus (approximately five or more days on campus per month). Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
Regular/Temporary: Regular
Job ID: 13320
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.
In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.
Posting End Date: Applications will be accepted through 11:59 PM CDT on 04/07/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Range: Commensurate with education, experience and qualifications.
Hours: up to 40 hours per week, exempt.
Required Application Materials:
- Resume is required.
- Cover letter is preferred. Writing sample in English and Spanish submitted at the time of application.
Essential Functions
Job Summary
To coordinate, manage, and evaluate ConTex academic programs which include Doctoral Fellowships, Postdoctoral Fellowships, and Collaborative Research Programs. Responsible for providing professional academic/administrative level support, assigned programs, which may include budget coordination, program selection, program evaluation, staff supervision, and future program planning.
ConTex is an office and program established by the University of Texas System to support a program of cooperation with Mexico's Secretariat of Science, Humanities, Technology and Innovation (Secihti, formerly Conahcyt). ConTex supports binational academic and research activities in graduate education, postdoctoral and faculty exchanges, mobility on non-degree graduate students, and collaborative research projects. The UTSA Office of the President is responsible for overseeing the ConTex program and office.
Core Responsibilities
- Assumes leadership role in applicant recruitment and development of application processes for ConTex programs. Responsibilities include program marketing; application review; and responsive communication to ensure applicants remain informed on application status. Evaluates program enrollment processes for changes/improvement and make recommendations to optimize efficient program workflows and evolvement.
- Serves as official ConTex representative at professional meetings, conferences, college advisement programs and other relevant events.
- Complies, updates and organizes listserves and directories of multiple audiences for ConTex information dissemination, communication and marketing strategies. Serves as key point of contact and coordination with Secihti and UT System host institutions on a wide range of program-related issues.
- Assist program scholars and faculty as needed with communication and coordination regarding ConTex program enrollment, application process, award expenditures, and reporting.
- Compiles and tracks program related expenses. Provides key input on program expense management and expenditures to further the program visibility and effectiveness.
- Responsible for creating, tracking, monitoring, and maintaining the academic program's information database for institutional, departmental, and external program reporting.
- Compiles and tracks program-related information, including current and past submissions, awards, selection, and evaluation criteria. Develops and implements annual reporting processes and provides feedback regarding program implementation and management to improve processes and generating metrics for program success.
- Develops a database of UT System and Secihti scholars and researchers in priority areas to help applicants identify potential partners and collaborators.
- Support in elaboration of publications and compilations of research outcomes from ConTex awards, including awardees' research reports and edited collections (UTSystem-Secihti-ConTex).
- Write and edit academic papers derived from ConTex conference and programs for publication.
- Assist with the coordination of local, out of state, and international academic meetings, workshops, conferences, and symposiums; as well as, the coordination of special events and visits by visiting dignitaries.
- Performs other duties as needed.
Required Qualifications
- Bachelor's degree from an accredited institution.
- Three (3) years of professional work experience in higher education programs, including those involving research, student recruitment, or advising activities.
Preferred Qualifications
- Master's degree or doctorate degree from an accredited institution. Working experience with international programs.
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Knowledge, Skills, and Abilities
- Knowledge of personal computers, Microsoft Office Software Suite and standard office equipment.
- Excellent verbal and written communication skills in English and Spanish.
- A working understanding of academic and research functions in a university setting.
- An understanding of graduate level education and research programs at higher educational institutions in both Mexico and the United States.
- Demonstrated ability and experience in data analysis and report writing.
- Language and cultural proficiency to communicate in both English and Spanish at a professional, academic, and administrative level.
- Demonstrated ability to establish and maintain effective working relationships.
Preferred
- Experience developing and evaluating research proposals and budgets.
- Ability to work effectively in a team setting to develop, implement, evaluate, and revise academic and research projects at higher education level in Mexico and the United States.
- Experience in academic program management. Experience in higher education and research in both Mexico and the United States.
Additional Information
- UTSA is a tobacco free campus.
- This is a security sensitive position. Employment is contingent upon a successful background check.
- Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
- Valid driver's license and Motor Vehicle Record (MVR) as applicable.
Working Conditions
- Professional office/academic environment.
- Some travel (including international) is required.
- Occasional evening and weekend word is required.
Physical Demands:
- Sedentary: Up to 10lbs - Ability to exert up to 10 pounds of force to lift, carry, push, pull or otherwise move objects.
This position will require working both remotely in Texas and on campus (approximately five or more days on campus per month). Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
