What are the responsibilities and job description for the Administrative Associate II - Student Disability Services position at University of Texas at San Antonio?
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 9659
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more online, on USTA Today or on TwitterInstagram, Facebook, YouTube or LinkedIn.
UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date
Applications will be accepted through 11:59 PM CDT on 03/31/2023. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary
Salary Range: Up to $36,000 annualized, commensurate with education, experience and qualifications.
Hours per Week
Non-Exempt Position: 40 hours per week.
Required Application Materials
Essential Functions
Function: To provide advanced administrative and clerical skills for Student Disability Services.
Scope: Responsible for the oversight and supervision of student clerical staff and for the daily student interactions in order to provide information for use by the department administrators.
Typical Duties:
Periodic Duties:
Required Qualifications
Preferred Qualifications
Working Conditions
Working Conditions:
The primary work location for this position will be on campus. Travel and parking expenses are the employee's responsibility.
Additional Information
EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
Regular/Temporary: Regular
Job ID: 9659
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more online, on USTA Today or on TwitterInstagram, Facebook, YouTube or LinkedIn.
UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date
Applications will be accepted through 11:59 PM CDT on 03/31/2023. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary
Salary Range: Up to $36,000 annualized, commensurate with education, experience and qualifications.
Hours per Week
Non-Exempt Position: 40 hours per week.
- Standard work hours will be 8 a.m. - 5 p.m.
- Occasional nights and weekends when there are events that must be staffed.
Required Application Materials
- Resume and Cover Letter required
- Make references available upon request
Essential Functions
Function: To provide advanced administrative and clerical skills for Student Disability Services.
Scope: Responsible for the oversight and supervision of student clerical staff and for the daily student interactions in order to provide information for use by the department administrators.
Typical Duties:
- Acts as the primary receptionist; answers the telephone, greets and screens visitors, advises students, administrators and staff regarding administrative or academic policies and procedures.
- Maintains and assists in all reception/front desk activities including but not limited to basic office coverage, policy and procedures questions, assisting students who want to request services, assisting students who are requesting accommodations, and assisting Disability Specialists with appointments.
- Responsible for the daily opening and closing of office each day, check phone for messages and assist with inventory.
- Receives, sorts, screens and distributes mail and incoming communications. Evaluates mail for supervisor.
- Type, proofread, edit and produce in final form correspondence, case notes, forms, reports, and other materials and special projects. Composes moderately complex correspondence via email and paper.
- Maintain various database entries including but not limited to SDS student information data, accommodation log, documentation log and contact logs specific to SDS.
- Assist Senior Administrative Associate in receiving and copying documentation submitted to SDS for review by the Documentation Review Committee.
- Assist Senior Administrative Associate in the oversight and maintenance of digital student files including but not limited to the distribution of accommodation notification email.
- Serve as the overall "backup" to Senior Administrative Associate in their absence and/or as directed.
- Assist and maintain a wide variety of complex academic, fiscal and administrative records and files consisting of official and confidential matters.
- Purchases basic office supplies using a university procard and maintain a procard log in accordance with all university fiscal policies and procedures.
- Hire, train, supervise, schedule and support the activities of all student employees including the ongoing evaluation of their performance.
- Perform other duties as assigned.
Periodic Duties:
- Collaborate and support other Student Disability Services staff and student employees to meet the needs of the office.
- Assist in the creation and distribution of staff meeting minutes.
- Call Facilities regarding any problems with maintenance of office, doors, elevators, etc.
- Participates in department and division-wide quality improvement activities and meetings as necessary.
Required Qualifications
- High School diploma or GED and six years of increasingly responsible administrative, clerical or office experience. A Bachelor's degree may substitute for four years of experience.
- Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.
Preferred Qualifications
- Bachelor's degree
- Similar experience with three or more years in higher education.
- One year of supervisory experience.
- Proficiency in the use of English grammar, spelling, and business math.
- Experience using Microsoft Outlook, Word and Excel (or equivalent).
- Excellent communication skills both written and oral.
- Knowledge of current methods and systems of bookeeping, filing, and purchasing.
- Highly organized, detail oriented, ability to multi task to meet deadlines.
Working Conditions
Working Conditions:
- Usual office conditions.
- Occasional overtime and/or travel may be required.
The primary work location for this position will be on campus. Travel and parking expenses are the employee's responsibility.
Additional Information
- UTSA is a tobacco free campus.
- This is a security sensitive position. Employment is contingent upon a successful background check.
- Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
Salary : $36,000
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