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Customer Service Coordinator - Medical Branch Library Services

University of Texas Medical Branch
Galveston, TX Full Time
POSTED ON 1/26/2025
AVAILABLE BEFORE 4/22/2025

Minimum Qualifications :

High school or equivalent; 1 year related experience.

Job Summary :

To provide technical, advisory and administrative skills to assist customers in obtaining information, resolving problems and / or obtaining services within a process.

Job Duties :

  • Schedules basic process related customer requests for services.
  • Receives customer requests obtaining required information and enters

information / requests into on-line system.

  • Coordinates with customer the pick-up and delivery of work.
  • Consults with or refers to appropriate process area problems / issues beyond scope of role
  • and follows up with customer to ensure customer satisfaction and resolution.

  • Issues money orders as purchased by customer.
  • Receives cash or credit cards for customer ordered services and makes deposits
  • maintaining accurate records and verifying appropriate cash balances.

  • Monitors and maintains appropriate level of equipment or supplies needs to meet
  • customer requirements.

  • Handles routine customer inquiries and problems generally regarding policies,
  • procedures and operation of process.

  • Types account statements, invoices, and periodic reports regarding billing for services
  • provided by process area.

  • Maintains detailed reports and records of account data.
  • Responsible for data entry including the creation, retrieval and / or update of electronic
  • files checking and verifying the correctness and completeness of data entered.

  • Analyzes financial data and initiates appropriate action when necessary.
  • Assists in proactively facilitating the resolution of customer issues
  • Coordinates compliance with all applicable UTMB, State, and Federal rules and
  • regulations.

  • Assists in the development of office record keeping systems.
  • Responsible for data entry including the creation, retrieval, and / or update of electronic
  • files checking and verifying the correctness and completeness of data entered.

  • Files and maintains process area records, reports, correspondence, and other
  • documents in accordance with the current Record Retention Schedule.

  • Proofreads all completed assignments for grammar, format, and structure.
  • Composes and types correspondence and other documents in appropriate business
  • format utilizing a typewriter, word-processor, or computer software package.

  • Prepares / compiles reports, creates and maintains records and related documentation
  • utilizing spreadsheets, databases and / or computer software applications.

  • Assists, recommends, and facilitates the collaborative development of team process
  • change, new programs, and operational planning.

  • Coordinates compliance with all
  • applicable UTMB, State, and Federal rules and regulations.

  • Performs miscellaneous clerical duties such as answering the telephone, making copies,
  • filing, faxing, and maintaining area bulletin boards.

  • Stays current and adheres to applicable laws, rules, regulations, policies and procedures.
  • Attends and satisfactorily completes required training programs.
  • Adheres to internal controls and reporting structure.
  • Performs related duties as required.
  • Salary Range :

    Commensurate with experience.

    EQUAL EMPLOYMENT OPPORTUNITY :

    UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity / expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

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