GRANTS ADMINISTRATION SERVICES MANAGER

Position Information

Posting NumberSRGV7997

Working TitleGRANTS ADMINISTRATION SERVICES MANAGER

Number of Vacancies1

LocationHarlingen, Texas

DepartmentSchool of Medicine / Primary and Community Care ISU

FTE1.0

FLSAExempt

Scope of Job

Directs and oversees the day to day post-award operations, compliance with funding agencies’ policies, and sub-award management within a large and complex unit / operational area to ensure timely, effective and efficient functioning of sponsored funding administration with minimal supervision and extensive latitude for the use of initiative and independent judgment.

Description of Duties

• Oversees day-to-day post award operations, compliance with funding agencies’ policies, and sub-award management for the assigned area of significant responsibility.
• Responsible for processing all grant- and contract-related business transactions and providing various financial, analytical, and functional support for grant-related matters to include account reconciliations.
• Provides broad, in-depth professional administrative level guidance on protocols, regulations and guidelines to PI’s, faculty and staff within the assigned area.
• Manages, evaluates and develops operating policies and procedures for post-award grants and contracts management within a large and complex unit / operational area.
• Oversees the completion, accuracy and timeliness of a variety of complex, business transactions to include a combination of accounting (posting / reconciling), budget development and monitoring, personnel and payroll transactions, purchasing and inventory, records management and other related area, all within the scope of grants and contracts budgets.
• Interprets and applies procedures and regulations to the administration of government and private research grants, contracts, and gifts.
• Provides support and guidance for complex grant proposal budget development and grant related procedure training to faculty and staff.
• Provides guidance and hands-on support, as needed, regarding various business transactions such as : grants accounting, purchasing and procurement, travel, accounts payable, absence management, payroll and other related transactions.
• Ensures compliance with all appropriate Universities Grants and Contract and Sponsored Programs policies and practices; local, state, federal, agency and sponsor rules, regulations and requirements regarding grant and / or contract administration and recommends changes to improve programs, policy and / or practice.
• Establishes internal system of controls for business process management systems and develops procedures to improve existing systems; establishes business process management methods for capturing, defining, analyzing, and streamlining business processes for better delivery of administrative services, data flows, approvals, feedback loops, internal controls, and process execution.
• Ensures documentation and accuracy of business processes, controls that are effective, efficient and protect data integrity. Coordinates with appropriate functional leads to implement processes which improve data integration and processes improvements across all functional areas.
• Participates in the implementation of goals, policies, priorities, and procedures related to business process management regarding resource allocation, human resources modeling, and coordination of people and resources; communicates and coordinates policies, practices, and procedures with department chairs / managers, vendors, reporting agencies, clients, and other customers.
• Prepares and reviews a variety of statements and reports for trends, analyses, and other studies.
• Determines informational needs, to collect and analyze information, and to devise and develop statistical analyses and reports.
• Identifies and resolves grant and contracts related issues, concerns, discrepancies, problems and inconsistencies, determining appropriate corrective procedures within the organizational unit.
• Serves as liaison between the unit and the UTRGV Research Office and Grants and Contract department.
• Maintains a high degree of confidentiality and ensures safety of all confidential and sensitive information this position is privy to.
• Manages time effectively, juggling multiple priorities, to consistently execute high quality deliverables.
• Complies with all federal, state, and local laws and University of Texas System, Regental and UTRGV policies.
• Plans, assigns, and supervises the work of others.
• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

MBA or a closely related degree from an accredited University.

Licenses / Certifications

None.

Required Experience

Four (4) years of direct experience working with federal or private funding agencies on grants, sponsored programs, contracts, or other agreements.

Preferred Experience

Knowledge of federal grant proposal and award policies and regulations. Experience obtained within an academic or higher education setting. Knowledge of budget development and monitoring.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Work is performed primarily in a general office environment across the Rio Grande Valley.

Other

Demonstrates creative and conceptual thinking skills, as well as strong analytical / problem-solving abilities.

Physical Capabilities

N / A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date01 / 21 / 2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following :

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick

Posting Supplemental Questions

Required fields are indicated with an asterisk (

Are you now, or previously, employed by The University of Texas System or any of its institutions?

Yes - I currently am employed by the UT System or its institutions

Yes - I have previously been employed by the UT System or its institutions

No - I have never been employed by the UT System or its institutions

Are you a current UTRGV employee?

Please select your highest level of completed education.

6th grade education

10th grade education

High School Diploma or GED

Associates Degree, Technical, or Trade School Degree / Certification or 60 Hours of College Hours

Bachelors Degree from an accredited university

Masters Degree from an accredited university

Ph. D. or other terminal degree from an accredited university

None of the above

Please provide the field of study for your education :

Open Ended Question)

Please indicate the number of years of work experience you have directly related to the position in which you are applying for :

Less than 1 year

1 year

2 years

3 years

4 years

5 years

6 years

7 years

8 years

9 years

10 years

Over 10 years

Do you meet the minimum requirements for this position?

Applicant Documents

Required Documents

Resume

Unofficial Transcripts

Optional Documents

Cover Letter / Letter of Application

Curriculum Vitae

Reference Letter 1

Reference Letter 2

Reference Letter 3

Certifications and Licenses

Training Certificates

Other Document

List of 3 References

Unofficial Transcripts 2

Unofficial Transcripts 3

Letter of Interest

Unofficial Graduate Transcripts

Additional Document