What are the responsibilities and job description for the GRANTS ADMINISTRATION SERVICES SPECIALIST position at The University of Texas Rio Grande Valley?
Number of Vacancies
1
Location
Harlingen, Texas
Department
School of Medicine / Primary and Community Care ISU
FTE
1.0
FLSA
Exempt
Scope of Job
To provide professional support related to post-award grants and contracts administration. Day-to-day oversight of grant activity for the ISU including, but not limited to, budget development/monitoring, reporting, financial request processing, regular communication with PI/grant groups.
Description of Duties
- Responsible for post-award functions that include receiving, reviewing, analyzing and processing a variety of business, financial and payroll/personnel related transactions into a variety of the University software systems. Transactions include a combination of accounting (posting/reconciling/analysis/forecasting), budget development and monitoring, purchasing, procurement card, inventory, records management and project scheduling. Prepares, analyzes and creates statistical, financial and various other reports for the college grant administrator.
- Coordinates recruitment and hiring efforts for grant-supported faculty, staff, undergraduate and graduate students.
- Tracks and monitors grant budgets according to University policy and government regulations; creates monthly budget projections based on the received spending plans; maintains and monitors budgets completes and/or reviews necessary forms (e.g., cost share forms, purchase orders, etc.) related to grant expenditures, and monthly reconciliations.
- Provides information and direct assistance required to complete contract and grant closeouts, as needed.
- Creates accounts in the financial accounting system and makes changes to the award or budgets in agreements with grant specifications as instructed and in coordination with the Grants and Contracts Office.
- Provides support for the administration of grant activity by assisting faculty and administrators in administering grants and complying with University policy and agency regulations.
- Creates and maintains computerized files and databases on proposal and grant activity; retrieves information for periodic reports and ad hoc reports as requested by department administrators.
- Assist the college grant administrator in providing grant-related procedure training to faculty and other departmental staff.
- Serves as resource person for funding source information and administrative policies and procedures of granting agencies and University.
- Coordinates and monitors grant budget activity for University grants to ensure compliance with University policy and federal and agency regulations; reviews and approves grant related personnel appointments on behalf of administrator; provides assistance and advice to project directors on procedural matters, reporting requirements and closeout of grant activity.
- Performs other duties as assigned.
Supervision Received
General supervision from assigned supervisor.
Supervision Given
Direct supervision of assigned staff.
Required Education
Bachelor’s degree from an accredited university.
Preferred Education
Bachelor’s degree in a business- related field from an accredited university.
Licenses/Certifications
None
Required Experience
Two (2) years of experience working with grants administration and grant-related functions.
Preferred Experience
Experience obtained in a higher education setting. Knowledge of contract and grant administration.
Equipment
Use of standard office equipment.
Working Conditions
Location: Harlingen or Edinburg. Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.
Other
Excellent time management skills. Great attention to detail. Strong analytical and problem-solving skills. Strong written and communication skills.
Physical Capabilities
N/A
Employment Category
Full-Time
Minimum Salary
Commensurate with Experience
Posted Salary
Commensurate with Experience
Position Available Date
03/17/2025
Grant Funded Position
No
If Yes, Provide Grant Expiration Date
Posting Detail Information
EEO Statement
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants
Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.
Additional Information
UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
