What are the responsibilities and job description for the 2025-2026 Student Assistant for Admissions Office position at University of the Incarnate Word?
Position Information
Position Title
2025-2026 Student Assistant for Admissions Office
Academic Year
2025-2026
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Student Assistant for the Admissions Office assists with all tasks, processes, and events of the Office of Admissions. The Student Assistant provides excellent customer service to prospective students, their families, and the community as a whole. The Student Assistant reports to the Assistant Director of Campus Events.
This is a student position open to current UIW students who may be hired through
the Federal Work-Study Program or student employment.
This is a student position open to current UIW students who may be hired through
the Federal Work-Study Program or student employment.
Essential Functions
- Works in a fast paced, high profile environment.
- Manages front desk, lobby/presentation room and UIW Welcome Center duties.
- Provides excellent customer service to prospective students, their families, and other
- guests.
- Provides campus tours for 1 to 25 guests.
- Answers multi-line phone system; transfers calls to appropriate department or personnel for assistance.
- Provides general University/Admissions information.
- Assists with scheduling daily tours and counselor appointments.
- Assists with errands across campus daily.
- Assists with mail pick up and delivery between Admissions office, UIW post office, and other campus offices.
- Assists with packaging and labeling of recruitment materials, student packets, counselor materials, and other mail-outs.
- Assists with preparation for various admissions events.
- Performs other duties as assigned.
Qualifications
Knowledge Skills and Abilities
- Excellent interpersonal skills.
- Self-motivated with proper behavioral etiquette.
- Proficient in Microsoft Office 365 and OneDrive.
- Basic computer and office equipment skills.
- Ability to work well with others.
- Ability to work effectively with individuals from diverse communities and cultures.
- Strong verbal communication skills.
- Able to interact with staff in various positions (i.e., Directors, Vice Presidents, faculty, etc.).
- Ability to follow instructions and take direction.
- Ability to adhere to office dress code/uniform expectations.
- Employee shall adhere to all applicable rules and regulations of the University, the
Conference, and the NCAA.
Required Education
Current UIW student enrolled in at least half-time during the fall or spring semester.
Required Work Experience
None.
Preferred Qualifications
Bilingual (Spanish) preferred.
Required Certifications, Licenses or Registrations
None.
Work Hours
- Flexible shifts between the hours of 8am-5pm.
- Must be able to work flexible schedules during evenings and weekends when needed.
- Must be able to work Spring Break, some student holidays and Summer Sessions.
Physical Demands
- Ability to regularly lift, push, and pull up to 20 lbs of recruiting materials.
- Ability to move about and actively engage with others during event preparation, execution of event, and post event activities.
Posting Details
Posting Details
Posting Number
STU1370PO
Number of Vacancies
4
Job Type
Part Time
Job Category
Students
Desired Start Date
04/16/2025
Position End Date (if temporary)
Reports to
Assistant Director of Campus Events
Salary
$11.00 per hour
Open Date
04/03/2025
Close Date
Open Until Filled
Yes
Special Instructions to Applicant
None.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Salary : $11
