What are the responsibilities and job description for the Athletics Communications Coordinator position at University of the Incarnate Word?
Position Details
Position Information
Position Title Athletics Communications Coordinator
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Athletics Communications Coordinator assists the Athletics Department in the creation and execution of athletics communications in multiple formats to present the university in the strongest possible light. The Athletics Communications Coordinator reports to the Athletics External Relations Manager.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Essential Job Duties
Description Of Job Duties
Knowledge Skills and Abilities
Bachelor’s Degree.
Required Work Experience
Minimum of two (2) years of experience in the athletics communications field.
Preferred Qualifications
Must have a valid drivers license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW .
Work Hours
Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals to include nights, weekends, and holidays.
Physical Demands
Posting Details
Posting Number AS2125PO
Number of Vacancies 1
Job Type Full Time
Job Category Staff (non-exempt)
Desired Start Date 05/01/2025
Position End Date (if temporary)
Reports to Athletics External Relations Manager
Salary $44,600 Annualized
Open Date 03/26/2025
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Position Information
Position Title Athletics Communications Coordinator
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Athletics Communications Coordinator assists the Athletics Department in the creation and execution of athletics communications in multiple formats to present the university in the strongest possible light. The Athletics Communications Coordinator reports to the Athletics External Relations Manager.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Essential Job Duties
Description Of Job Duties
- Writes, edits and peer reviews UIW’s programs, press guides, website content, and press releases for all sports programs.
- Compiles and updates statistical records on a weekly basis and maintains archival fields.
- Coordinates staffing of home athletic events including SIDs and Stat crew.
- Supervises communication assistant, graduate assistants and student staff in the coverage of assigned sports, events and tournaments to ensure brand standards are upheld.
- Travel with team to assigned games/athletic events to provide communication coverage.
- Plans and executes media luncheons and special activities, as requested.
- Coordinates the advance activities for all away game coverage.
- Maintains timely update of the website at the conclusion of all athletic functions as needed.
- Creates and maintains a library of historical data, documents, information, and photographs for all sports.
- Makes historical information available to staff, coaches, student-athletes, alumni, and on request create specific statistical data banks on student-athletes and teams.
- Delegates sport-specific coverage to the communication team, with the expectation all content produced, is approved and mistake-free before release.
- Coordinates the preparation and editing of postseason tournament brochures for assigned sports.
- Maintains outstanding relationships with coaches, student-athletes, and staff.
- Monitors all sports for opportunities to highlight teams, athletes, or coaches at a conference of the national level.
- Performs other duties as assigned.
Knowledge Skills and Abilities
- Proficiency in Microsoft Office Excel, Word and Outlook or equivalent.
- Must demonstrate exceptional AP style writing.
- Must be proficient in web design and possess strong writing and communication skills.
- Strong detail-oriented work habits with organizational skills.
- Must be a self-starter and have the ability to work without supervision.
- Ability to travel with team for assigned events.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Bachelor’s Degree.
Required Work Experience
Minimum of two (2) years of experience in the athletics communications field.
Preferred Qualifications
- Bachelor’s Degree in relevant field.
- Experience with SIDEARM Sports web platforms, NCAA LiveStats, Stat Crew, Automated Scorebook and other statistical software.
- Strong proficiency of Adobe Creative Suite.
Must have a valid drivers license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW .
Work Hours
Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals to include nights, weekends, and holidays.
Physical Demands
- Ability to lift equipment, tools, and/or materials weighing up to 25 pounds waist-high.
- Ability to actively engage in events for extended periods of time for communication recording purposes.
- Ability to regularly move about campus and event venues to actively engage and record communication stats, as well as attend meetings on and off campus.
- Ability to navigate busses and other vehicles when traveling with the team.
Posting Details
Posting Number AS2125PO
Number of Vacancies 1
Job Type Full Time
Job Category Staff (non-exempt)
Desired Start Date 05/01/2025
Position End Date (if temporary)
Reports to Athletics External Relations Manager
Salary $44,600 Annualized
Open Date 03/26/2025
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Salary : $44,600
