What are the responsibilities and job description for the Athletics Program Manager position at University of the Incarnate Word?
Position Details
Position Information
Position Title Athletics Program Manager
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Athletics Program Manager is responsible for assisting the athletic director in the recruitment, student development, and daily operations, as well as skill-gap assessment of assigned sports programs. The General Manager for Athletics will work in accordance with University of the Incarnate Word, Southland Conference, and NCAA rules and regulations. The Athletics Program Manager reports to the Athletics Director.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Recruitment of Student-Athletes
Description Of Job Duties
Description Of Job Duties
Description Of Job Duties
Knowledge Skills and Abilities
Bachelor’s Degree.
Required Work Experience
Two (2) or more years of coaching work experience in football or basketball at the high school or collegiate level.
Required Certifications, Licenses Or Registrations
Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW . License must have “real ID” designation, as required for air travel.
Work Hours
Business hours of Mon-Fri 8am to 5pm with flexibility; extended hours as required, including weekends, evenings and some holidays based on team schedule of assigned sport.
Physical Demands
Posting Details
Posting Number AS2140PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 05/16/2025
Position End Date (if temporary)
Reports to Athletic Director
Salary $40,000-$45,000 Annualized
Open Date 04/23/2025
Close Date 04/28/2025
Open Until Filled No
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Position Information
Position Title Athletics Program Manager
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Athletics Program Manager is responsible for assisting the athletic director in the recruitment, student development, and daily operations, as well as skill-gap assessment of assigned sports programs. The General Manager for Athletics will work in accordance with University of the Incarnate Word, Southland Conference, and NCAA rules and regulations. The Athletics Program Manager reports to the Athletics Director.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Recruitment of Student-Athletes
Description Of Job Duties
- Assist in the recruitment of prospective student-athletes for assigned sports. Travel within US is required for recruiting.
- Assist with evaluation of prospective student-athletes, including but not limited to calling prospective student-athletes and evaluating high school, junior college, and transfer student-athletes.
- Perform other duties as assigned.
Description Of Job Duties
- Assist in the personal development of assigned student-athletes both academically and athletically.
- Identify and implement enhancements to sports program which challenges student-athletes to improve and succeed individually and as a team.
- Serve as liaison to student advisors; assist in creating a positive educational environment to promote personal growth for student-athletes.
- Perform other duties as assigned.
Description Of Job Duties
- Assist in identifying skill gaps within assigned sports for recruitment purposes.
- Support initiatives of head coaches to enhance programs effectiveness.
- Support opponent scouting and video exchange needs.
- Assist in budget management of assigned programs.
- Organize and complete all required paperwork, including but not limited to vehicle request, credit card reconciliation, and travel expenses.
- Work cooperatively with personnel in the athletics department, attend department meetings and activities, and always represent the university positively when interacting with the community, alumni, high school and club coaches, media and the general public.
- Perform other duties as assigned.
Knowledge Skills and Abilities
- Proficiency in Microsoft Office Word, Excel, Teams, and Outlook or equivalent.
- Excellent oral and written communication skills.
- Strong organizational and relationship development skills.
- Budget management skills.
- Ability to effectively identify and participate in resolution of departmental/ institutional problems with continuous quality improvement as a goal.
- Exhibit good judgment in advising and counseling student-athletes.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Bachelor’s Degree.
Required Work Experience
- Two (2) or more years of coaching experience at the high school or collegiate level in any sport program which UIW sponsors.
- One (1) year of experience in recruitment of athletes at any level.
Two (2) or more years of coaching work experience in football or basketball at the high school or collegiate level.
Required Certifications, Licenses Or Registrations
Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW . License must have “real ID” designation, as required for air travel.
Work Hours
Business hours of Mon-Fri 8am to 5pm with flexibility; extended hours as required, including weekends, evenings and some holidays based on team schedule of assigned sport.
Physical Demands
- Ability to lift equipment, tools, and/or materials weighing up to 25 pounds waist high, to include reaching overhead, bending, squatting, to retrieve materials.
- Ability to actively engage in events for extended periods of time.
- Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.
- Ability to navigate airports during recruitment trips.
Posting Details
Posting Number AS2140PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 05/16/2025
Position End Date (if temporary)
Reports to Athletic Director
Salary $40,000-$45,000 Annualized
Open Date 04/23/2025
Close Date 04/28/2025
Open Until Filled No
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Salary : $40,000 - $45,000
