What are the responsibilities and job description for the Grants Post-Award Accountant position at University of the Pacific?
Primary Purpose
The Grants Post-Award Accountant, under general direction and with limited guidance from the Grants Accounting Manager, applies principles of accounting to perform a wide range of intermediate accounting functions in Grants Post-Award, compiles and analyzes financial and other grant award information to prepare journal entries, perform account reconciliations and generate financial reports related to Grants Post-Award.
Essential Functions
Responsible for performing a variety of intermediate accounting functions, ensuring timeliness and accuracy of data in accordance and in compliance with established procedures and with Generally Accepted Accounting Principles. Monitor, analyze, and report on transactions as they relate to the system on internal controls. Provide University-wide support to faculty and staff in managing their grants to comply with University Business Policies and Procedures manual and Grants and Contracts terms and conditions. Research, and provide recommendations on new processes and procedures to innovate and improve department efficiencies and implement upon management approval. Prepare fund balance reconciliations and federal cash drawdown reports for Grants Post-Award. Prepare journal entries related to Grants Post-Award, including Fringe Benefits and Indirect Costs. Research, analyze, and propose solutions for irregularities to Supervisor. Prepare weekly, monthly, quarterly, and annual financial general ledger reconciliations and variance analysis to ensure data integrity. Prepare invoice billing associated with grants issued to the University. Prepare deposits for grant funds received. Prepare federal quarterly reports for Grants Post-Award. Perform semi-annual Effort Reporting for certification. Provide support to external auditors during the year-end audit and the Uniform Guidance audit. Assist in implementing new functionality in Banner Finance and other systems used by the department. Perform quality assurance for OnBase scanned documents. Provide back-up support to the Grants Accounting Manager. Perform other related duties as assigned or requested. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications
Bachelor’s Degree in Business/Accounting (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework). One (1) year of accounting work experience or related field.
Preferred Qualifications
Experience in higher education and/or non-profit organization. Strong written and verbal communications skills required, including some public speaking to/training of colleagues. Strong computer skills, including intermediate to advanced Microsoft Office skills, and substantial experience with accounting software, preferable with Banner Finance. Sufficient technical/business knowledge to handle complex problems related to the work area in day-to-day situations. Takes initiative to develop and enhance Excel files and other software-based tools to assist the department in its work and to enhance customer service. Responds in verbal or written form to non-routine inquiries from faculty or staff. Requires writing skills to draft memos, letters, or reports. Ability to work independently with critical deadlines and competing priorities. Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion. Strong ability to manage multiple priorities and projects simultaneously. Ability to adapt to changing priorities quickly. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Work Schedule
Work is performed during standard business hours.
The Grants Post-Award Accountant, under general direction and with limited guidance from the Grants Accounting Manager, applies principles of accounting to perform a wide range of intermediate accounting functions in Grants Post-Award, compiles and analyzes financial and other grant award information to prepare journal entries, perform account reconciliations and generate financial reports related to Grants Post-Award.
Essential Functions
Responsible for performing a variety of intermediate accounting functions, ensuring timeliness and accuracy of data in accordance and in compliance with established procedures and with Generally Accepted Accounting Principles. Monitor, analyze, and report on transactions as they relate to the system on internal controls. Provide University-wide support to faculty and staff in managing their grants to comply with University Business Policies and Procedures manual and Grants and Contracts terms and conditions. Research, and provide recommendations on new processes and procedures to innovate and improve department efficiencies and implement upon management approval. Prepare fund balance reconciliations and federal cash drawdown reports for Grants Post-Award. Prepare journal entries related to Grants Post-Award, including Fringe Benefits and Indirect Costs. Research, analyze, and propose solutions for irregularities to Supervisor. Prepare weekly, monthly, quarterly, and annual financial general ledger reconciliations and variance analysis to ensure data integrity. Prepare invoice billing associated with grants issued to the University. Prepare deposits for grant funds received. Prepare federal quarterly reports for Grants Post-Award. Perform semi-annual Effort Reporting for certification. Provide support to external auditors during the year-end audit and the Uniform Guidance audit. Assist in implementing new functionality in Banner Finance and other systems used by the department. Perform quality assurance for OnBase scanned documents. Provide back-up support to the Grants Accounting Manager. Perform other related duties as assigned or requested. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications
Bachelor’s Degree in Business/Accounting (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework). One (1) year of accounting work experience or related field.
Preferred Qualifications
Experience in higher education and/or non-profit organization. Strong written and verbal communications skills required, including some public speaking to/training of colleagues. Strong computer skills, including intermediate to advanced Microsoft Office skills, and substantial experience with accounting software, preferable with Banner Finance. Sufficient technical/business knowledge to handle complex problems related to the work area in day-to-day situations. Takes initiative to develop and enhance Excel files and other software-based tools to assist the department in its work and to enhance customer service. Responds in verbal or written form to non-routine inquiries from faculty or staff. Requires writing skills to draft memos, letters, or reports. Ability to work independently with critical deadlines and competing priorities. Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion. Strong ability to manage multiple priorities and projects simultaneously. Ability to adapt to changing priorities quickly. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Work Schedule
Work is performed during standard business hours.
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