Document Management Specialist — Full-Time Temporary (One Year)

Overview

This position is temporary (about one year, ending by June 30, 2026). Full time. Hourly. Benefited.

University of Utah Health’s Accreditation Department is engaged in a transformative project to modernize the governance, storage, and accessibility of its documents, numbering in the thousands. Among others, the variety of documents include policies, guidelines, protocols, and forms.

The project requires sensitive interactions between incumbent accreditation specialists and document owners. To focus on these interactions, accreditation specialists will delegate numerous, repetitive tasks to you. You will support the accreditation specialists with administrative acumen, excellent time-management, and a high degree of professional accountability. Some tasks will advance the transformation project, others will relate to ongoing department operations.

The position does not involve direct patient care. Your temporary position will be onsite at our Business Services Building near downtown Salt Lake City, and will end June 30, 2026.

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust that are integral to our mission. EO/AA

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

• Researching within our document library for documents that overlap, possibly using AI tools to assist.
• Preparing documents so that owners’ revision work is made easier.
• Corresponding with document owners on their progress.
• Proofreading document revisions.
• Formatting documents to prepare them for migration.
• Monitoring project progress against deadlines.
• Maintains project records and prepares summaries of project effectiveness.
• Communicate progress milestones and barriers to your team and document owners through various channels.
• Track document control requests made to document owners.
• Assist in preparing for internal and external audits by organizing documentation.
• Maintain compliance databases.

Knowledge / Skills / Abilities

• Excellence in managing multiple tasks and timelines.
• Expertise with Microsoft Word and Microsoft SharePoint.
• A basic knowledge of common document control practices.
• Professionalism in corresponding with colleagues.
• Proofreading and formatting documents.
• An ability to learn fast.
• Tolerance for repetitive tasks.
• Resilience in a fast-paced and often ambiguous environment.

Qualifications

Qualifications Required

• Six years related experience in assigned areas, or equivalency.

Qualifications (Preferred)

Preferred

• Experience with Smartsheet.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

• This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical Requirements

Listening, Sitting, Speaking, Walking

Multi-lingual Candidates Welcomed

To inquire about this posting, email: careers@hsc.utah.edu

EEO Statement

University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu/

This position may require the successful completion of a criminal background check and/or drug screen.

Requisition Number 75018
Reg/Temp Regular
Employment Type Full-Time
Shift Day
Work Schedule M-F 8:00-5:00 (ends by June 30, 2026)
Clinical/Non-Clinical Status Non-Clinical
Location Name Business Services Building
Workplace Set Up On-site
City SALT LAKE CITY
State UT
Department COR ISC 18Q Accreditation
Category Administrative Support
Workplace Set Up On-site