What are the responsibilities and job description for the DIRECTOR OF FACILITIES position at University of Washington (UW) Medicine?
Req #: 244133 Department: INFORMATION SCHOOL Appointing Department Web Address: https://ischool.uw.edu/ Job Location: Seattle - Other Job Location Detail: UW Tower Posting Date: 03/13/2025 Closing Info: Open Until Filled Salary: $8,400 - $9,167 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Although open until filled, priority application date is March 23, 2025.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington’s Information School (iSchool) is seeking a Director of Facilities to oversee and provide leadership for the facilities management function for the Information School. This position designs, directs and manages complex needs assessments, project management and logistics coordination to support the planning and management of facilities. The Director of Facilities provides leadership for all facilities expansion, repairs and renovations projects and the design and implementation of emergency management and business continuity plans.
The Director of Facilities must be able to work with a broad diversity of styles within the School’s faculty and staff as well as with individuals external to the iSchool. Additionally, a wide range of skills with creativity and flexibility are required to execute the broad array of work areas (covering facilities, administration, project management, team leadership, writing, etc.). The person in this role is responsible for comprehending complex facilities issues that range from office space design to detailed infrastructure (wiring, plumbing, etc.) needs and must make recommendations for and commit iSchool funds to support the facilities needs of the school.
At the iSchool, we create an environment that fosters appreciation, mutual respect, and engagement among and between members of the iSchool, UW community, and beyond, with special attention to the needs of people from historically marginalized communities. We envision a university in which all students, faculty and staff participate fully and meaningfully in campus life without being subjected to discrimination, bias or microaggressions. We condemn any expressions of racism, sexism, homophobia, transphobia, ableism, or any other instance of bias and discrimination against marginalized individuals and groups.
In line with the iSchool’s vision for leadership, there is an expectation that the person in this position will contribute meaningfully by bringing new ideas and identifying opportunities for improvement whenever possible and lead by taking actions that exemplify the iSchool’s core values. This leadership may be expressed in diverse ways, reflecting the variety of styles and cultures that are represented by iSchool faculty and staff.
DUTIES AND RESPONSIBILITIES
Facilities and Emergency Management (55%)
Although open until filled, priority application date is March 23, 2025.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington’s Information School (iSchool) is seeking a Director of Facilities to oversee and provide leadership for the facilities management function for the Information School. This position designs, directs and manages complex needs assessments, project management and logistics coordination to support the planning and management of facilities. The Director of Facilities provides leadership for all facilities expansion, repairs and renovations projects and the design and implementation of emergency management and business continuity plans.
The Director of Facilities must be able to work with a broad diversity of styles within the School’s faculty and staff as well as with individuals external to the iSchool. Additionally, a wide range of skills with creativity and flexibility are required to execute the broad array of work areas (covering facilities, administration, project management, team leadership, writing, etc.). The person in this role is responsible for comprehending complex facilities issues that range from office space design to detailed infrastructure (wiring, plumbing, etc.) needs and must make recommendations for and commit iSchool funds to support the facilities needs of the school.
At the iSchool, we create an environment that fosters appreciation, mutual respect, and engagement among and between members of the iSchool, UW community, and beyond, with special attention to the needs of people from historically marginalized communities. We envision a university in which all students, faculty and staff participate fully and meaningfully in campus life without being subjected to discrimination, bias or microaggressions. We condemn any expressions of racism, sexism, homophobia, transphobia, ableism, or any other instance of bias and discrimination against marginalized individuals and groups.
In line with the iSchool’s vision for leadership, there is an expectation that the person in this position will contribute meaningfully by bringing new ideas and identifying opportunities for improvement whenever possible and lead by taking actions that exemplify the iSchool’s core values. This leadership may be expressed in diverse ways, reflecting the variety of styles and cultures that are represented by iSchool faculty and staff.
DUTIES AND RESPONSIBILITIES
Facilities and Emergency Management (55%)
• Lead emergency response, business continuity, and facilities planning and implementation actions; oversee expansion, renovations, maintenance and repairs.
• Oversee major renovation and construction projects including serving as primary liaison with and resolving issues with internal and external project managers, contractors, and suppliers; assessing space needs, including long-range projections; evaluating and advising iSchool leadership on options; leading planning and design teams; reviewing and monitoring design plans; monitoring timelines; and inspecting completed work.
• Assess needs, design plans, make recommendations, and coordinate workspace allocation and non-routine repairs, alterations, and minor remodeling projects (includes obtaining estimates, preparing and monitoring comprehensive budget plans).
• Define furniture acquisition needs and set budget for new acquisition. Solicit and navigate bid process with potential vendors. Review quotes and proposals from vendors providing products and/or services.
• Develop and continually update facilities use, space allocation, emergency management, business continuity and safety policies and procedures, as well as appropriate methods for communicating and training faculty, staff and students on these areas.
• Oversee all space moves for the school to include ensuring effective and timely development of timelines, move plans, communication to impacted individuals, and coordination with external partners.
• Lead and facilitate iSchool facilities working groups or committees and emergency management teams and ensure representation at the University Health and Safety Committee group.
• Coordinate the set-up and furnishing of iSchool offices, classrooms, labs, and other spaces as needed.
Facilities Planning Leadership (20%)
Facilities Planning Leadership (20%)
• Assess current and plan for future space requirements; provide analysis and recommendations for planning and development of existing and future School facilities.
• Serve as liaison with central University personnel for evaluation and planning of space administration.
• Prepare and present facilities plans and proposals to iSchool leadership, faculty, staff, student leaders and various UW administrative offices as appropriate.
Facilities Operations and Site Management (15%)
Facilities Operations and Site Management (15%)
• Oversee the facilities operations in all iSchool spaces, providing policies, procedures and general guidelines to iSchool staff and student employees supporting iSchool facilities (this includes shared facilities resources such as lockers, storage rooms, kitchens, common areas, and some meeting rooms).
• Ensure facilities operations support provided by the iSchool Facilities team is handled effectively and efficiently in all iSchool spaces and classrooms.
• Coordinate plans for back-up and emergency support for facilities support functions in all iSchool buildings.
Other (10%)
Other (10%)
• Attend and participate in All School meetings, Staff Connection activities, committees, iSchool events, and other activities as assigned or needed.
• Attend and participate in campus wide facilities and emergency response related meetings and committees; serve on the iSchool Dean’s Leadership Cabinet and special project groups as requested.
• Perform special projects and other related duties as required.
MINIMUM QUALIFICATIONS
MINIMUM QUALIFICATIONS
• Bachelor’s degree in business administration, public administration, liberal arts or other applicable field.
• 5-7 years of relevant experience (prior experience must include leading major projects and managing project timelines and resources).
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL MINIMUM REQUIREMENTS
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL MINIMUM REQUIREMENTS
• Demonstrated success in working with diverse populations.
• Strong written, verbal, and interpersonal communication skills.
• Experience developing project budget estimates.
• Must be proficient in MS Office products (Word, Excel, Outlook and PowerPoint).
• Proven skills in organizing information and managing details.
• Must be knowledgeable of UW purchasing rules and requirements.
DESIRED QUALIFICATIONS
DESIRED QUALIFICATIONS
• Familiarity with University of Washington facilities management processes and procedures.
• Experience in website or SharePoint site development.
• Experience with facilities planning and office space design and tools.
• Experience with facilitating meetings, managing projects and coordinating teams.
• Familiarity with University of Washington policies and procedures.
• Experience with emergency management and business continuity principles and best practices.
CONDITIONS OF EMPLOYMENT
If essential needs arise, this position must be available before or after normal business hours and on weekends to accommodate meeting schedules, attend events or complete crucial tasks. The daily schedule may be regularly interrupted to attend to urgent issues and respond to inquiries. Under modified operations, this position is considered to be critical personnel, which may require working on site fully, partially or periodically during periods where buildings are mostly closed.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
CONDITIONS OF EMPLOYMENT
If essential needs arise, this position must be available before or after normal business hours and on weekends to accommodate meeting schedules, attend events or complete crucial tasks. The daily schedule may be regularly interrupted to attend to urgent issues and respond to inquiries. Under modified operations, this position is considered to be critical personnel, which may require working on site fully, partially or periodically during periods where buildings are mostly closed.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Salary : $8,400 - $9,167
