Director of Facilities

WORK SCHEDULE: This position is full-time regular and exempt and requires the ability and willingness to work nights, weekends, and holidays when needed, as well as being On-Call in the event of emergencies.

POSITION SUMMARY: Under the supervision of the Chief People & Culture Officer, the Director of Facilities is responsible for administration and oversight of all facilities and maintenance Agency properties (owned or leased), oversight of the vehicle fleet, maintenance contractor management, and day-to-day facilities operations at individual facilities. The Director of Facilities oversees budgets, grants, and schedules; conducts and supervises maintenance and repairs; and ensures compliance with state and local health and safety standards.

ESSENTIAL RESPONSIBILITIES:

• Foster an environment of proactive administration through the development and management of facility capital needs assessments.
• Provide forecasting for future capital investment projects.
• Make regular inspections of properties and equipment and determine needed repairs and/or specialized maintenance.
• Assess and determines steps needed for preventative maintenance at facilities.
• Leading site emergency and safety procedures. Work in collaboration with program teams and HR on staff training and a compliance framework to attend to risk, liability, and safety.
• Coordinate and supervise all maintenance issues and schedules.
• Ensures accuracy and timely completion/approval of all facilities paperwork including but not limited to invoices, timesheets, and vendor agreements.
• Conduct inspections of facilities, make recommendations and/or communicate required actions and follow-up, and work closely with program leadership to support them through communications, trainings, drills, and events.
• Review and prioritize maintenance work orders and monitor all assigned maintenance jobs on a regular basis to ensure timely completion.
• Oversee work projects associated with construction and remodeling work.
• Prepare and present project work plans and project updates to Chief People & Culture Officer.
• Develop and implement goals, priorities, and action plans to ensure effective and efficient operations of the Facilities department.
• Lead the writing and establishment of department standards, policies, and procedures in support of programs and agency goals.
• Evaluate and refine facilities management policies and practices in collaboration with other leaders to address emergencies involving natural disasters, accidents, and wrongdoing, as well as recovery from resulting property loss.
• Monitor compliance with agency/program regulations and contract expectations. On a scheduled basis, ensure facility, equipment, and grounds maintenance and cleanliness meets licensing, health, and safety codes and standards.
• ·Oversee the vehicle fleet management and ensure regular and routine maintenance and special repairs of agency vehicles.
• Manage facilities planning and work with programs on space allocations for staff and clients.
• Ensure the efficiency and functionality of all building systems across the portfolio of properties.
• Manage maintenance vendor contracts and relationships.
• Participate in the hiring, supervision, and mentorship of staff, ensuring clear understanding and execution of job requirements and obligations.
• Provide ongoing supervision to facilities staff, and appropriate oversight of maintenance contractors and vendors when performing facility maintenance projects.
• Coordinate and perform if needed regular and emergency repairs in compliance with local and state health, fire, and safety codes.
• Interface with and present to the Board of Trustees and its various committees, primarily the Real Estate Committee.

FINANCIAL MANAGEMENT

• Develop and manage annual facilities and capital budget.
• Monitor and analyze labor/supply costs for each assigned job.
• Seek out and negotiate for competitive prices/bids of suppliers and vendors.
• Oversee the development of consultant requests for proposals for facilities maintenance services and the advertising and bid processes in accordance with Uniform Guidance.

CUSTOMER SERVICE

• Display excellent customer service, courtesy, and respect to employees, vendors, and customers.
• Collaborate and work with departmental directors on major projects that impact programs’ functions and direct service delivery.
• Ensure all employees work in accordance with OSHA/WISHA regulations to avoid fines.

PERFORMANCE EXPECTATIONS

• Uphold department standards and company policies and procedures.
• Able to lead, manage and coach employees to create a positive team.
• Able to work independently, be flexible, and able to adapt to changing conditions.
• Ability to work in a fast-paced environment, multi-task, and prioritize workload.
• Anticipate maintenance/upkeep concerns and address the issues before damage occurs.
• Follow county, state and federal safety rules and regulations, company safety programs, and department cleanliness procedures.
• Ability to take calls as needed and required to answer and respond to emergency maintenance calls as needed.

Job Type: Full-time

Pay: $85,503.00 - $123,980.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Holidays
• Monday to Friday
• On call
• Weekends as needed

Ability to Commute:

• Seattle, WA 98105 (Preferred)

Ability to Relocate:

• Seattle, WA 98105: Relocate before starting work (Preferred)

Work Location: In person

Salary : $85,503 - $123,980