What are the responsibilities and job description for the GRANT SPECIALIST position at University of Washington (UW) Medicine?
Req #: 242404 Department: Job Location: UW Medical Center - Montlake Job Location Detail: hybrid available Posting Date: 02/27/2025 Closing Info: Open Until Filled Salary: $5,114 - $7,672 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Radiation Oncology has an outstanding full-time opportunity for a Grant Specialist to join our team. Reporting to the Grant & Contract Administrator, this position manages all post-award activities in addition to research fiscal and administrative compliance for a selected group of faculty PI.
DUTIES AND RESPONSIBILITIES
Research Post Award Management (50%)
Manage all post-award activities including but not limiting to Just-in-time requests, award setup and modifications, spending control, expenditure report, spending projection, reporting, and closeout.
Work closely with OSP, GCA to ensure all post-award deadlines are met.
Manage preparation and submission of performance and financial reports for funding agencies, working closely with PIs and GCA to ensure timely reporting and closeout.
Manage purchasing activities, reimbursement, and budget reconciliation.
Create monthly budget expenditure reports and projections and meet regularly with PI and project team to present information.
Review and approve expenditure, advise faculty and Research/Lab Manager on FTE allocations.
Perform outgoing subaward administration, budget reviews, invoice review tracking and closeout.
Maintain and regularly update payroll distributions for grant funded staff and faculty including effort commitment.
Oversee service contracts and BPOs, ensure accurate and timely receiving and closeout.
Work closely with Finance Team to ensure all research purchasing and contracting needs are met.
Manage and maintain investigator other support documentation.
Develop and manage billing and payment tracking tool and database and other grant management related resources.
Develop, maintain and update various reports as assigned by Grants & Contracts Administrator.
Other duties as assigned by Grants & Contracts Administrator.
Research fiscal and administrative compliance: (40%)
Ensure funds are spent according to project purpose and are in compliance with sponsor and university guidelines and policies.
Ensure that grant activity is on time/on budget and that all deliverables and milestones are met.
Manage PI and project personnel effort reporting, ensure compliance with UW policies and procedures.
Manage faculty effort certification reports, grant and contract certification reports, cost share reports.
Manage and monitor subcontract activities; ensure subcontractors meeting deliverables and invoices are accurate and submitted timely for processing.
Manage research space inventory and research equipment inventory.
Assure fiscal integrity and compliance with federal, state, sponsor, and institutional policies.
Other duties (10%)
Assist Grant & Contract Administrator with special projects.
Assist leadership team with database creation and ad hoc reports.
Assist Grant & Contract Administrator with onboarding and training for new hires.
Attend regular administrative meetings (MRAM, RAPN), continually learn best practices and new requirements for grants, contracts, and disseminate information to faculty and program staff.
Other duties as assigned by senior leadership.
MINIMUM REQUIREMENTS
Bachelors in Finance, Accounting, Business Administration, or related field.
A minimum of 2 years of work experience (including at least 1 year of experience in grant/research administration support).
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED QUALIFICATIONS
Two years of experience in financial analysis, budgeting, grant/research administration.
Previous experience with grant post-award, budget reconciliation and compliance.
Familiarity with national funding agencies such as NIH & DOE.
Demonstrated experience of successfully and independently handing multiple projects with critical competing deadlines.
Ability to work independently with a minimum level of supervision and high degree of reliability, accuracy and productivity.
Strong problem-solving skills, work well under stress in a fast-paced environment with competing priorities.
Intermediate computer skills – computer proficiency with spreadsheets (excel), word processing and databases in Windows environment.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Radiation Oncology has an outstanding full-time opportunity for a Grant Specialist to join our team. Reporting to the Grant & Contract Administrator, this position manages all post-award activities in addition to research fiscal and administrative compliance for a selected group of faculty PI.
DUTIES AND RESPONSIBILITIES
Research Post Award Management (50%)
Research fiscal and administrative compliance: (40%)
Other duties (10%)
MINIMUM REQUIREMENTS
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED QUALIFICATIONS
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Salary : $5,114 - $7,672
