RESEARCH STUDY COORDINATOR 1

Req #: 243577 Department: REHABILITATION MEDICINE Job Location: Remote/Hybrid, Seattle - Other Job Location Detail: Hybrid option available Posting Date: 04/09/2025 Closing Info: Closes On 04/23/2025 Salary: $3,664 - $4,541 per month Other Compensation: Union Position: Yes Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

US News & World Report consistently ranks the University of Washington Department of Rehabilitation Medicine among the top programs in the country. We are among the nation’s leading recipients of research and training funding from the National Institutes of Health, Department of Defense, and the National Institute on Disability and Rehabilitation Research, including the TBI and Burn Model Systems grants. We have a long history of innovative clinical and research programs, strong research infrastructure, active mentoring of junior faculty and a rich network of potential clinical and research collaborators among faculty within and outside our department.

The department offers four graduate degree programs, including master's degrees in Occupational Therapy and Prosthetics & Orthotics, as well as a Doctor of Physical Therapy, and a PhD in Rehabilitation Science.

The Department of Rehabilitation Medicine has an outstanding opportunity for a full time RESEARCH STUDY COORDINATOR 1. Research investigators are currently seeking a highly motivated and organized individual to coordinate and perform work in support of a mechanism clinical trial entitled, "Mechanisms of mindfulness meditation and self-hypnosis for pain in older adults with chronic pain."

This project aims to

I. Identify the neuromodulatory mechanisms that explain the benefits of clinical hypnosis and mindfulness practices on pain and

II. Identify baseline psychological and neurophysiological mechanism variables that predict response to mindfulness and hypnosis.

DUTIES AND RESPONSIBILITIES

Facilitating Recruitment, Enrollment and Randomization, Treatment Sessions, & Imaging Assessments

Contact potential participants via mail, telephone, email, and/or text from approved recruitment sources to see if they would be interested in participating in the study.

Field telephone calls and emails from individuals who have seen recruitment materials for the study and are interested in participating.

Screen participants for eligibility using electronic medical record systems and over the telephone using an approved recruitment script.

Answer any questions individuals have about the research study.

Obtain informed consent from prospective participants.

Process and send copies of consent and enrollment materials to enrolled participants.

Ensure proper tracking of the overall outcomes of participant recruitment and enrollment. As needed, post content online for study recruitment.

Conduct randomization according to the randomization protocol.

Schedule participants for four treatment/control sessions, and provide the interventions/control by reading scripts of the mindfulness exercises, therapeutic hypnosis sessions, or control condition script.

Schedule two lab-based assessments which include EEG and fMRI imaging assessments at the UW Integrated Brain Imaging Center. The person in this position would also answer questions regarding project-related matters, track session attendance, absences, and treatment withdrawals.

Participant Contact & Monitoring

Document, monitor, and maintain logs for adverse events, participant adherence to protocol, and issues that may affect data integrity.

Take action to correct problems such as deviation from protocol requirements or issues affecting data integrity.

Contact participants regarding missing data or non-adherence to study protocol.

Send appointment and assessment reminders, and overall study communications.

Process study payments on a routine basis, and update participants when applicable.

Database & Data Management

Maintain online survey platforms and notify research personnel of issues that arise.

Address and resolve online survey platform issues as needed (e.g., making changes to the platform after consultation with the Study Research Coordinator 2.

Maintain, verify for completion, and update (REDCap) study database on a weekly ongoing basis and recruitment databases on a monthly basis.

Clean existing self-report study data in preparation for reports, data analysis, and preparation of final datasets using REDCap reports and SPSS.

Monitor data quality control and follow up with participants about missing, incomplete, or inaccurate data.

Independently, and via assisting Research Supervisor, create data management systems and processes and related documentation (e.g., forms and questionnaires).

Communications with Data Safety Monitoring and Human Subjects/IRB

Using statistical and database management programs, compile study data, graphs, and tables and prepare summary narrative reports for data safety monitoring and other progress reports, facilitating communications with study team and co-investigators as needed.

Depending on project, lead or assist in Human Subjects applications, modifications, and/or status reports, and act as liaison as needed with Human Subjects personnel.

Data Analysis and Preparation

Prepare data for analysis for Investigators as requested.

Participate in qualitative coding procedures (e.g., create coding structures, code data, manage codebook) and analysis.

Other

Perform related duties as needed.

Other duties may include but are not limited to, preparing miscellaneous letters, reports, meeting agendas, etc. using Microsoft Word; ordering supplies, copying, literature searches, running minor analyses, monthly recruitment reports, creating/updating forms, instructions, guides, and operational documents; co-preparing with primary blinded coordinator for annual sponsor monitoring visits.

MINIMUM REQUIREMENTS

Two years of college level course work in a relevant academic area AND two years of experience performing work in support of clinical, biomedical, or behavioral research studies involving human subjects.

DESIRED QUALIFICATIONS

Bachelor’s degree in a relevant academic area.

Experience with clinical trials.

Experience working or volunteering in a rehabilitation medicine setting.

Experience creating online surveys and databases handling large volumes of data.

Experience recruiting, screening, enrolling, and retaining participants via telephone and in person.

Experience conducting research interviews or assessments with participants via telephone and/or in person.

Strong verbal communication abilities; comfort and skill communicating over the telephone with individuals who have physical disabilities, pain, and other forms of physical and psychological distress.

Excellent organizational, interpersonal, and writing skills.

Excellent attention to detail and ability to adhere to research protocols.

Experience using REDCap.

Proficiency in using Microsoft Office suite, especially Word and Excel.

Experience using statistical analysis packages, such as SAS, STATA, R, or SPSS.

Completion of at least one course in research methods and statistics in a social sciences field.

Experiencing leading the start-up and active phase of a clinical trial.

Experience working with study investigators in developing a study protocol and startup documents (e.g., study accrual retention plan, data safety monitoring plan, informed consent forms, and data collection forms) for study sponsors.

Experience translating study protocols into study procedures and processes.

Experience developing Human Subjects applications and working with IRBs.

Experience creating detailed progress reports for data safety monitoring, IRB, and sponsors.

Experience training and supervising daily work of Research Study Assistants.

Demonstrated ability to meet deadlines in a demanding environment.

Ability to work independently with general instructions to achieve success.

CONDITIONS OF EMPLOYMENT

This position will work with clinical research involving human participants within UW Medicine, and therefore clinical RSC training is required. The training requirement for this position includes UW Medicine-specific, sponsor-specific, as well as general training.

The successful candidate will work during normal business hours Monday through Friday but may be asked occasionally to complete participant study procedures outside business hours to accommodate certain participants’ schedules. The successful candidate will be stationed mainly at the Ninth and Jefferson Building on the Harborview Medical Center campus; they will also meet study participants at the University of Washington Medical Center.

Salary : $3,664 - $4,541