Coordinator I

Position Number:

107280

Position Title (Classification Title):

Coordinator I 107280

Working Title:

Military and Outreach Coordinator I

Job Summary:

Maintain a high level of knowledge of the full range of UWF academic and support services and be fully skilled in interpersonal relationships dealing directly with individuals from the student body, prospective students, faculty of all disciplines, military personnel, and others of professional status in education, business and government. Familiar with daily activities within the area of office management, student admissions, and registration including interpreting University policies, processing applications, resolving problems in relation to student registration, and providing assistance as needed. This involves having knowledge of operations of the departments and being current on policies and activities of the University. Develop and implement strategies to engage prospective students, community members, and educational partners to foster relationships and raise awareness about UWF's academic programs, services, and resources.

Department

Emerald Coast Center Admin

FLSA:

Exempt

Minimum Qualifications:

Bachelor’s degree in an appropriate area of specialization. Four years of direct experience may be substituted for a bachelor’s degree.

Position Qualifications:

Know the mission, goals and objectives of UWF Emerald Coast Campus and the relationship to the University and regional goals. Knowledge of the educational process, procedures, policies and terms, and various UWF degree programs offered at other campuses. Familiar with general office procedures and data collection methods. Knowledge of academic advisement procedures. Have exceptional written, oral, and verbal communication skills; and demonstrate professional etiquette. Able to develop and implement strategies to engage prospective students, community members, and educational partners to foster relationships and raise awareness about UWF's academic programs, services, and resources. Able to handle multiple tasks and directives. Should have the ability to make independent decisions when required.

Preferred Qualifications

Experience in state college or university setting. Experience in community outreach, public relations, or event coordination. Proficient in Microsoft Office Suite and social media platforms.

Essential Functions / Job Duties:

• 10% - Collect and report data related to Emerald Coast (military related) students each semester. Track and report on outreach activities. Assist with UWF Emerald Coast Campus events as necessary. - (Essential)
• 20% - Work closely with personnel at the UWF Pensacola Campus Military and Veterans Resource Center. Assist with advising (military related) students on various procedures and requirements regarding the application process, immunization requirements, residency appeals, class withdrawals, and other associated procedures. Provide general guidance to students on procedures for tuition and fee payments, cashier schedule, and required due dates. Assist students with the requirements necessary to qualify for in-state fees and verify accuracy of applications. Assist with processing military Tuition Assistance (TA) and know the processes involved with tuition assistance. - (Essential)
• 20% - Support Emerald Coast (military related) online, undergraduate, and graduate student retention, enrollment, access, engagement, and recruiting efforts: a. participate in planning and/or attending recruiting activities (i.e., information expos and fairs, Base information sessions, Base newcomer sessions, college nights, open houses, career/education fairs, and other initiatives and opportunities); b. participate in online, graduate, and undergraduate student academic and other activities (i.e., orientation, graduation expo, and others); c. regularly meet with advisors, other location coordinators, faculty, and staff to plan ways to improve services to (military related) students; d. provide updated and current information for inclusion on the Emerald Coast internal and external calendars and newsletter; e. maintain contact and exchange information with local community colleges in coordination with EC recruiting activities. - (Essential)
• 50% - Focus on recruitment efforts, building partnerships with external organizations, and promoting UWF's mission and values through various outreach activities. Organize and coordinate outreach events and activities on-campus and off-campus. Participate in any Emerald Coast on-campus or off-campus information sessions, college fairs, and alumni events. Develop and implement strategies to engage prospective students, community members, and educational partners to foster relationships and raise awareness about the Emerald Coast's academic programs, services, and resources. Focus on building and maintaining relationships between the Emerald Coast and the military community. Plan and coordinate recruitment efforts. Develop and execute targeted communication strategies to engage high school students, adult learners, and state college transfer students. Track and analyze outreach data to evaluate effectiveness and improve future strategies. Act as the primary liaison for local and regional outreach initiatives. Attend various local Chamber of Commerce meetings, local education and job fairs, military affairs committee meetings, and other community events. Support the Emerald Coast Student Services team as needed in implementing outreach initiatives. Stay informed about trends in higher education and community engagement strategies to enhance outreach efforts. Assist with Emerald Coast Campus events and activities (ice cream socials, Holidayfest, Founders week, Healthier U, etc.) - (Essential)

Physical Demands:

• Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
• Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
• Standing: Daily
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Daily
• Climbing or balancing: Occasionally
• Stooping: Occasionally
• Use of hands to handle objects: Daily
• Lifting up to 10lbs: Occasionally
• Lifting up to 25lbs: Never
• Lifting over 25lbs: Never
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:

• This position requires a criminal background screen.
• This position requires fingerprinting.
• This position is eligible for veteran's preference.

Number of Vacancies

1

Work Hours

8:00 a.m. - 5:00 p.m.

FTE

1.0

Salary Range

$47,267

Pay Basis

Annually

Closing Date:

April 14, 2025

Special Instructions to Applicants:

Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.

Applicants are required to attach a resume, cover letter and contact information for three references.

An opportunity to upload these documents will be provided during the application process.

For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.