Coordinator of UREC-Facility and Events

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 13,000 students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

This position is a leader for the University of West Georgia within the Division of Student Affairs and is located in University Recreation and Campus Center as a full-time, 12-month position
with benefits. The Coordinator of Facilities and Events directly reports to the Associate Director of Operations of University Recreation and Campus Center and will supervise a team of
undergraduate student employees. The Coordinator of Facilities and Events assists the Associate Director with the overall management of the Campus Center, University Recreation, and the University Community Center (UCC) in the areas of facility operations and event management. This role provides guidance and training for student staff members while providing support for event and facility management. The Coordinator will work directly with the Associate Director to make the Campus Center and the UCC an engaging environment for all students while maintaining
a large facility and monitoring risks.

1. -
Oversee the recruitment, selection, training, discipline when appropriate, and management of all team members in the Event Management and Game Room area of University Recreation.
Personnel serving in these roles are responsible for facility reservations, event management, building safety and security, cleaning equipment, basic maintenance functions, emergency
response, and resolving customer service and access issues. Responsible for receiving, scheduling, and confirming facility reservations over 7,000 reservation requests annually, along with
placing confirmed events into Reserve West (campus-wide scheduling system) and coordinating one-on-one meetings with event organizers to determine event needs, scope, and all event
specifics. Responsible for the day-to-day operation of the approximately 2,500 events held in the Campus Center annually, which include cleanliness, efficient operation, customer service,
and minor repairs and maintenance. Assist with invoicing, submitting contracts to outside organizations, and walk-throughs for special events. Assist with managing the Game Room facilities
and equipment while overseeing the maintenance of the hardware and software components.

2. -
Assist with creating and monitoring the UREC Event Management program budget of approximately $100,000, including student wages for essential student facility personnel and operating supplies such as cleaning items, A/V equipment, service contracts, repairs, uniforms, etc. Assist with completing monthly budget reconciliation for student wages and operational expenses and monthly report highlighting updates, areas for improvement, personnel training and development, and other statistical information for Event Management. Assist in developing a repair and replacement budget for necessary furniture, fixtures, and equipment (FF&E) in the Campus Center.

3. -
Review daily inspections conducted by student events team members to ascertain deficiencies. Handle deficiencies appropriately through contact with University Facility Operations, Housekeeping, etc., as needed. Conduct monthly facility inspections, noting deficiencies for recordkeeping purposes, and correct minor deficiencies through the appropriate University or external channels. Notify the Associate Director of Operations of major deficiencies or immediate problems affecting patron safety and security. Manage all external maintenance service contracts for electronic & AN equipment and internal relationships with the ITS department to troubleshoot technical issues that arise in the Campus Center and the UCC. Maintain knowledge of EMS (campus-wide scheduling system vendor) to troubleshoot and resolve technical issues when they arise and make quarterly back-end adjustments to the system.

4. -
Create, update, and enforce all Campus Center rules, regulations, and policies. Other duties as assigned

Educational Requirements
Bachelors Degree

Required Experience
Event operations experience that includes management of a large student team. Strong communication and customer service skills. Ability to work collaboratively with students, faculty, staff, and
members of the community at large.

Preferred Educational Qualifications
Master's Degree

Preferred Experience
Master's Degree in Student Affairs, Business Administration, Sports Management, Recreation, Communications, or other related field. Two or more years of progressive experience in
event management/operations in university recreation. Experience supervising multiple levels of staff, including undergraduate and graduate.

$19.61 Hourly. Paid on a Bi-Weekly Basis.

KNOWLEDGE/SKILLS/ABILITIES
Physical Requirements: Lifting - up to 20Ibs or greater Office Environment - Work normally performed in a typical interior work environment.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50)

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.